UNITED
STATES
SECURITIES
AND EXCHANGE COMMISSION
WASHINGTON,
DC 20549
SCHEDULE
14A
Proxy
Statement Pursuant To Section 14(A) of the Securities
Exchange
Act of 1934
Filed by
the Registrant
[X] Filed by a Party
other than the Registrant [ ]
Check the
appropriate box:
ý Preliminary
Proxy Statement
¨ Confidential,
for Use of the Commission Only (as permitted by Rule 14a-6(e)(2))
¨ Definitive
Proxy Statement
¨ Definitive
Additional Materials
¨ Soliciting
Material Pursuant to § 240.14a-12
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Whitestone
REIT
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(Name
of Registrant as Specified In Its Charter)
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N/A
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(Name
of Person(s) Filing Proxy Statement, if other than the
Registrant)
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Payment
of Filing Fee (Check the appropriate box):
ý No fee
required.
¨ Fee computed
on table below per Exchange Act Rules 14a-6(i)(1) and 0-11.
(1) Title of each class of
securities to which transaction applies:
(2) Aggregate number of
securities to which transaction applies:
(3) Per
unit price or other underlying value of transaction computed pursuant to
Exchange Act Rule 0-11 (Set forth the amount on which the filing fee is
calculated and state how it was determined):
(4) Proposed maximum
aggregate value of transaction:
(5) Total fee
paid:
¨ Fee paid
previously with preliminary materials.
¨ Check box if
any part of the fee is offset as provided by Exchange Act Rule 0-11(a)(2) and
identify the filing for which the offsetting fee was paid previously. Identify
the previous filing by registration statement number, or the Form or Schedule
and the date of its filing.
(1) Amount Previously
Paid:
(2) Form, Schedule or
Registration Statement No.:
(3) Filing
Party:
(4) Date
Filed:
SUBJECT TO COMPLETION, Dated June 20,
2008
WHITESTONE
REIT
2600
S. GESSNER, SUITE 500
HOUSTON,
TEXAS 77063
June __,
2008
Dear
Shareholder:
You are
cordially invited to attend the 2008 annual meeting of shareholders to be held
on Tuesday, July 29, 2008 at 10:00 a.m., Central Daylight Time, at the Westchase Marriott, located at
2900 Briarpark Drive, Houston, Texas, 77042.
The
notice of annual meeting and proxy statement accompanying this letter provide an
outline of the business to be conducted at the meeting. I will also report on
our progress during the past year and answer shareholders’
questions.
It is
important that your shares be represented at the annual meeting. If you are
unable to attend the meeting in person, I urge you to vote your shares via the
Internet, or calling the toll-free telephone number, or by signing, dating and
promptly returning your white proxy card in the enclosed envelope. Your vote is
important.
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Sincerely
yours, |
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James
C. Mastandrea |
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Chairman
and Chief Executive Officer |
SUBJECT TO COMPLETION, Dated June 20,
2008
WHITESTONE
REIT
2600
S. GESSNER, SUITE 500
HOUSTON,
TEXAS 77063
NOTICE
OF ANNUAL MEETING OF SHAREHOLDERS
To
be Held July 29, 2008
To our
shareholders:
You are
invited to attend our 2008 annual meeting of shareholders, to be held at the
Westchase Marriott, located at 2900 Briarpark Drive, Houston, Texas, 77042, on
Tuesday, July 29, 2008 at 10:00 a.m., Central Daylight Time for the following
purposes:
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1.
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To
elect one trustee to serve until our 2011 annual meeting of shareholders
and thereafter until his successor has been duly elected and qualified
(Proposal 1);
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2.
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To
approve the 2008 Long-Term Equity Incentive Ownership Plan (Proposal
2);
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3.
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To
approve an amendment and restatement of our Amended and Restated
Declaration of Trust (Proposal 3);
and
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4.
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To
transact such other business as may properly come before the
meeting.
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Only
shareholders of record at the close of business on June 16, 2008, the record
date, are entitled to receive notice of and to vote at the annual
meeting. A white proxy card is enclosed with this notice of annual
meeting and proxy statement. A copy of our annual report to
shareholders for the fiscal year ended December 31, 2007 was sent to
shareholders on April 30, 2008.
YOUR VOTE IS IMPORTANT - You
are urged to vote your shares via the Internet, or calling the toll-free
telephone number, or by signing, dating and promptly returning your white proxy
card in the enclosed envelope.
When you
submit your proxy, you authorize James C. Mastandrea, John J. Dee and David K.
Holeman or any of them, each with full power of substitution, to vote your
shares at the annual meeting in accordance with your instructions or, if no
instructions are given, to vote for the election of the trustee nominee, to vote
for the 2008 Long-Term Equity Incentive Ownership Plan and to vote on any
adjournments or postponements of the annual meeting.
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By
order of the Board of Trustees,
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John
J. Dee
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Chief
Operating Officer and Corporate
Secretary |
TABLE
OF CONTENTS
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Page
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SOLICITATION AND
VOTING
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4
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Purpose of
Meeting
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4
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Who May
Vote
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How May You
Vote
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Quorum
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Board
Recommendation
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Required
Vote
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6
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Cost of Proxy
Solicitation
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7
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PROPOSAL NO. 1 ELECTION OF
TRUSTEE
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9
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Nominee for
Trustee
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CORPORATE
GOVERNANCE
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Independence
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Meetings and Committees of the
Board of Trustees
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Nominating and Corporate
Governance Committee
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Audit
Committee
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Compensation
Committee
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Code of
Ethics
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Communication with our
Board
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SECURITY OWNERSHIP OF CERTAIN
BENEFICIAL OWNERS AND MANANGEMENT
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EXECUTIVE
OFFICERS
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COMPENSATION DISCUSSION AND
ANALYSIS
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EXECUTIVE OFFICER
COMPENSATION
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2007 Summary Compensation
Table
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Equity Compensation Plan
Information as of December 31, 2007
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Payments/Rights Upon
Termination
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Compensation Committee Interlocks
and Insider Participation
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COMPENSATION OF
TRUSTEES
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Trustee
Fees
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2007 Trustee
Compensation
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REPORT OF THE AUDIT COMMITTEE OF
THE BOARD OF TRUSTEES
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Independent Registered Public
Accounting Firm Fees and Services
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Pre-Approval Policies and
Procedures
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PROPOSAL NO. 2 2008 LONG-TERM
EQUITY INCENTIVE OWNERSHIP PLAN
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SHAREHOLDER
PROPOSALS
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37
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Shareholder Nominations for
Trustee
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PROPOSAL NO. 3: AMENDING AND
RESTATING OUR DECLARATION OF TRUST
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OTHER
BUSINESS
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SUBJECT TO COMPLETION, Dated June 20,
2008
PROXY
STATEMENT
_____________________
ANNUAL
MEETING OF SHAREHOLDERS
Tuesday,
July 29, 2008
Whitestone
REIT
2600
South Gessner, Suite 500
Houston,
Texas 77063
SOLICITATION
AND VOTING
The Board
of Trustees (our “Board”) of Whitestone REIT (“Whitestone”) is soliciting
proxies to be used at our 2008 annual meeting of shareholders to be held at
10:00 a.m., Central Daylight Time, on Tuesday, July 29, 2008, at the Westchase
Marriott, located at 2900 Briarpark, Houston, Texas 77042 or at any adjournment
thereof. This proxy statement and accompanying white proxy card are
first being mailed to shareholders on or about June 27, 2008.
Purpose
of Meeting
The
purpose of the meeting is to (1) elect one trustee, (2) approve the
Whitestone REIT 2008 Long-Term Equity Incentive Ownership Plan, and (3) to
approve an amendment and restatement of our Amended and Restated Declaration of
Trust.
Who
May Vote
Only
shareholders who owned our common shares of beneficial interest at the close of
business on June 16, 2008, the record date for the meeting, are entitled to
receive notice of and to vote at the meeting. As of the close of
business on June 16, 2008, we had 9,707,307 common shares of beneficial interest
issued and outstanding. Shareholders are entitled to one vote for
each common share of beneficial interest that they owned as of the record
date.
How
May You Vote
Shareholders
may vote at the meeting in person or by proxy. Proxies validly
delivered by shareholders (by Internet, telephone, or mail as described below)
and timely received by us will be voted in accordance with the instructions
contained therein. If a shareholder provides a proxy but gives no
instructions, the shareholder’s shares will be voted in accordance with the
recommendation of our Board.
You may
vote by proxy three ways:
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BY
MAIL: Mark, sign and date your white proxy card and
return it in the postage-paid envelope we have provided. If the
envelope is missing, please address your completed white proxy card to
Whitestone REIT, c/o American Stock Transfer & Trust Company, 59
Maiden Lane, New York, New York
10273-0923.
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BY
INTERNET: Go to www.voteproxy.com and use the Internet
to transmit your voting instructions and for electronic delivery of
information until
11:59 p.m. Eastern Daylight Time on July 28, 2008. Have your
white proxy card in hand when you access the website and then follow the
instructions.
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BY
PHONE: Call 1-800-PROXIES (1-800-776-9437) and use any
touch-tone telephone to transmit your voting instructions until
11:59 p.m. Eastern Daylight Time on July 28, 2008. Have your
white proxy card in hand when you call the phone number above and then
follow the instructions.
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You may
revoke your proxy at any time before it is exercised by:
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giving
written notice of revocation to our Chief Operating Officer and Corporate
Secretary, John J. Dee, at Whitestone REIT, 2600 S. Gessner, Suite 500,
Houston, Texas 77063;
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timely
delivering a properly executed, later-dated proxy;
or
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voting
in person at the annual meeting.
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If your
shares are held by your broker or bank as nominee or agent, you should follow
the instructions provided by your broker or bank.
Quorum
A quorum
of shareholders is necessary to hold a valid meeting. A quorum will be present
if at least a majority of the outstanding shares entitled to vote are
represented by shareholders present at the annual meeting or by proxy. Your
shares will be counted as being present at the meeting if you appear in person
at the meeting or if you submit a properly executed white proxy
card.
If there
are not enough votes to establish a quorum or to meet the voting requirement at
the annual meeting, we may propose an adjournment or postponement of the annual
meeting for the purpose of soliciting additional proxies. Therefore, please note
that, by delivering a proxy to vote at the annual meeting, you are also granting
a proxy that can be voted in favor of any adjournments or postponements of the
annual meeting.
Board
Recommendation
1. Our
Board recommends a vote “For”
the election of Donald F. Keating to serve as trustee until our 2011 annual
meeting of shareholders and until his successor has been duly elected and
qualified.
2. Our
Board recommends a vote “For”
approval of the Whitestone REIT 2008 Long-Term Equity Incentive Ownership
Plan.
3. Our
Board recommends a vote “For”
approval of the Company’s Second Amended and Restated Declaration of
Trust
Required
Vote
Votes
will be counted by the inspector of election appointed for the Annual Meeting,
who will separately count “FOR” and withheld votes, and, with respect to
Proposals 2 and 3, “AGAINST,” “ABSTAIN” and broker non-votes. A broker non-vote
occurs when a nominee, such as a broker or bank, holding shares for a beneficial
owner does not vote on a particular proposal because the nominee does not have
discretionary voting power with respect to that proposal and has not received
instructions with respect to that proposal from the beneficial
owner.
In the
event that a broker, bank, custodian, nominee or other record holder of our
common shares indicates on a proxy that it does not have discretionary authority
to vote certain shares on a particular proposal, then those shares will be
treated as broker non-votes with respect to that proposal. Accordingly, if you
own shares through a nominee, such as a broker or bank, please be sure to
instruct your nominee how to vote to ensure that your vote is counted on each of
the proposals. Please note that brokers that have not received voting
instructions from their clients cannot vote on their clients’ behalf on
“non-routine” proposals, such as the proposal to approve the 2008 Long-Term
Equity Incentive Ownership Plan (Proposal No. 2) and our Second Amended and
Restated Declaration of Trust (Proposal 3). Abstentions and broker non-votes
will be treated as shares present for the purpose of determining the presence of
a quorum for the transaction of business at the Annual Meeting.
For
Proposal No. 1, the vote of a plurality of all of the votes cast at the Annual
Meeting at which a quorum is present is necessary for the election of Mr.
Keating as trustee. For purposes of the election of trustees,
abstentions and broker non-votes will not be counted as votes cast and will have
no effect on the result of the vote, although they will be considered present
for the purpose of determining the presence of a quorum.
For the
2008 Long-Term Equity Incentive Ownership Plan (Proposal No. 2) to be approved,
the proposal must receive “FOR” votes from the majority of all votes cast at the
Annual Meeting, whether in person or by proxy. For purposes of the vote on this
proposal, abstentions and broker non-votes will not be counted as votes cast and
will have no effect on the result of the vote, although they will be considered
present for the purpose of determining the presence of a quorum.
To
approve Proposal No. 3, adoption of the Second Amended and Restated Declaration
of Trust, the proposal must receive “FOR” votes from a majority of the issued
and outstanding common shares entitled to vote at the annual meeting at which a
quorum is present. Abstentions and broker non-votes will be counted
as votes against Proposal No. 3.
Cost
of Proxy Solicitation
This
solicitation is being made by mail on behalf of our Board, but may also be made
without additional remuneration by our officers or employees by telephone,
facsimile transmission, e-mail or personal interview. We will bear
the expense of the preparation, printing and mailing of the enclosed form of
proxy, notice of annual meeting and this proxy statement and any additional
material relating to the meeting that may be furnished to our shareholders by
our Board subsequent to the furnishing of this proxy statement. We
will reimburse banks and brokers who hold shares in their name or custody, or in
the name of nominees for others, for their out-of-pocket expenses incurred in
forwarding copies of the proxy materials to those persons for whom they hold
such shares. To obtain the necessary representation of shareholders
at the meeting, supplementary solicitations may be made by mail, telephone or
interview by our officers or employees, without additional compensation, or
selected securities dealers.
We have
also retained Georgeson, Inc. to assist in the solicitation of proxies for a fee
of approximately $7,500, plus
out-of-pocket expenses. Any proxy given pursuant to this solicitation may be
revoked by notice from the person giving the proxy at any time before it is
exercised. Any such notice of revocation should be provided in writing signed by
the shareholder in the same manner as the proxy being revoked and delivered to
our proxy tabulator.
Annual
Report
A copy of
our annual report for the year ended December 31, 2007 was sent to shareholders
on April 30, 2008. None of the information in our annual report is
proxy solicitation material.
We will
mail to you without charge, upon written request, a copy of our Annual Report on
Form 10-K for the fiscal year ended December 31, 2007, as well as a copy of any
exhibit specifically requested. Requests should be sent to: Corporate Secretary,
Whitestone REIT, 2600 S. Gessner, Suite 500, Houston, Texas 77063. A
copy of our Annual Report on Form 10-K has also been filed with the SEC and may
be accessed from the SEC’s homepage (www.sec.gov).
Householding
of Proxy Materials
The SEC
has adopted rules that permit companies and intermediaries, such as brokers, to
satisfy the delivery requirements for proxy statements with respect to two or
more shareholders sharing the same address by delivering a single proxy
statement addressed to those shareholders. This process, which is commonly
referred to as “householding,” potentially provides extra convenience for
shareholders and cost savings for companies.
Brokers
may be householding our proxy materials by delivering a single proxy statement
to multiple shareholders sharing an address unless contrary instructions have
been received from the affected shareholders. Once you have received notice from
your broker that they will be householding materials to your address,
householding will continue until you are notified otherwise or until you revoke
your consent. If at any time you no longer wish to participate in householding
and would prefer to receive a separate proxy statement, or if you are receiving
multiple copies of the proxy statement and wish to receive only one, please
notify your broker if your shares are held in a brokerage account or us if you
are a shareholder of record. You can notify us by sending a written request to:
John J. Dee, Corporate Secretary, Whitestone REIT, 2600 S. Gessner, Suite 500,
Houston, Texas 77063, or by calling (713) 827-9595. In addition,
Whitestone REIT will promptly deliver, upon written or oral request to the
address or telephone number above, a separate copy of the proxy statement to a
shareholder at a shared address to which a single copy of the documents was
delivered.
Additional
Questions
If you
have any questions about the 2008 annual meeting, these proxy materials or your
ownership of our common shares, please contact our investor relations
department] c/o Whitestone REIT, attn: Investor Relations, 2600 S. Gessner,
Suite 500, Houston, Texas 77063, or call (713) 827-9595 x 3021.
PROPOSAL
NO. 1
ELECTION
OF TRUSTEE
Nominee
for Trustee
Whitestone
REIT’s Board of Trustees is divided into three classes. Each class consists, as
nearly as possible, of one-third of the total number of trustees, and each class
has a three-year term.
The Board
of Trustees presently has four (4) members. Chris A. Minton is our current Class
I trustee and his term expires at our 2010 annual meeting. Donald F.
Keating is our current Class II trustee and his term expires at the 2008
annual meeting. James C. Mastandrea and Jack L. Mahaffey are our
current Class III trustees and their terms expire at our 2009 annual
meeting.
Donald F.
Keating, the current Class II trustee, who is standing for re-election at the
2008 annual meeting, was recommended for election to our Board of Trustees by
our Nominating and Corporate Governance Committee and was nominated for
re-election by the Board of Trustees. Mr. Keating was originally recommended to
serve on our Board of Trustees by Jack L. Mahaffey, one of our trustees. If
elected at the 2008 annual meeting, Mr. Keating will serve until the 2011 annual
meeting of shareholders and until his successor is duly elected and qualified,
or until his earlier death, resignation or removal. Mr. Keating’s nomination as
a trustee is not being proposed for election pursuant to any agreement or
understanding between us and him.
Trustees
are elected by a plurality of the votes present in person or represented by
proxy and entitled to vote at the annual meeting. Shares represented by executed
proxies will be voted, if authority to do so is not withheld, for the election
of Mr. Keating. In the event that Mr. Keating should be unavailable for election
as a result of an unexpected occurrence, such shares will be voted for the
election of such substitute nominee as the Nominating and Corporate Governance
Committee may propose. Mr. Keating has agreed to serve if elected.
Set forth
below are descriptions of the principal occupation and certain other information
of each of our current trustees, including Mr. Keating, and the period during
which the trustee has served.
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Donald
F. Keating
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Mr. Keating was formerly the
Chief Financial Officer of Shell Mining Company. Mr. Keating
retired from Shell Mining Company in 1992 and continued to provide
consulting services to Shell Oil
until
2002. Since 2002, Mr. Keating has managed his
personal investments. Mr. Keating
graduated from Fordham University with
a Bachelor of Science Degree in Finance and served in the United
States Marine Corps as infantry company commander. He is a
former board member
of Billiton Metals
Company, R & F Coal Company and Marrowbone Coal
Company.
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February
2008
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Jack
L. Mahaffey
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Mr.
Mahaffey was formerly the President of Shell Mining Company. Since
retiring from Shell Mining Company in 1991, Mr. Mahaffey has managed his
personal investments. Mr. Mahaffey graduated from Ohio State
University with a B.S. and M.S. in Petroleum Engineering and served in the
United States Air Force. He is a former board member of the
National Coal Association and the National Coal Counsel.
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2000
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James
C. Mastandrea
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Mr.
Mastandrea has been our Chairman & Chief Executive Officer since
October 2006. Mr. Mastandrea has over 34 years of experience in the real
estate industry. He also serves, since 2003, as the President,
Chief Executive Officer and Chairman of the Board of Trustees of Paragon
Real Estate Equity and Investment Trust, a real estate company currently
focused on value-added real estate and investments in shares of
publicly-traded real estate investment trusts, and, since 1978, as the
Chief Executive Officer/Founder of MDC Realty Corporation, a privately
held residential and commercial real estate development
company. From 1999 to 2002, Mr. Mastandrea served as Chief
Executive Officer of Eagle’s Wings Aviation Corporation. From
1994 to 1998, Mr. Mastandrea served as Chairman & CEO of First Union
Real Estate Investments, a NYSE listed real estate investment
trust. Mr. Mastandrea is a director of Cleveland State
University Foundation Board, a director and a member of the real estate
committee of University Circle Inc. Board, a development, service and
advocacy organization, and a director of the Calvin Business Alliance
Board at Calvin College, Grand Rapids, Michigan. Mr. Mastandrea also
served in the U.S. Army as a Military Police Officer.
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2006
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Chris
A. Minton
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Mr.
Minton was formerly a Vice President with Lockheed
Martin. Since retiring from Lockheed Martin in 1995, Mr. Minton
has managed his personal investments and served as a member of the board
of Mount Carmel High School. Mr. Minton graduated from
Villanova University with a Bachelors Degree, and he is a licensed CPA
(retired status) in the State of Texas. He has been awarded the
Gold Knight of Management award for achievements as a professional manager
by the National Management Association.
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(1) As of
June 16, 2008
Our Board of Trustees unanimously
recommends that you vote “For” the election of Donald F. Keating as
set forth in Proposal One.
CORPORATE
GOVERNANCE
Independence
Our Board
has affirmatively determined that three of our four trustees are “independent”
under the NASDAQ listing standards, applicable SEC rules and the standards
prescribed by our declaration of trust. These trustees are Jack L.
Mahaffey, Chris A. Minton and Donald F. Keating (nominee).
Meetings
and Committees of the Board of Trustees
General
Our Board
met eight times during 2007. Our independent trustees meet separately
on a regular basis — usually at each regularly scheduled meeting of our
Board. All of our trustees attended at least 75% of the meetings for
our Board and their assigned committees during 2007.
Three of
our four trustees attended our 2007 annual meeting of
shareholders. We strongly encourage our trustees to attend annual
meetings, but we do not have a formal policy regarding attendance.
Our
entire Board considers all major decisions concerning our
business. Our Board has also established committees so that certain
matters can be addressed in more depth than may be possible at a full Board
meeting. Our Board’s current standing committees are as follows, with
the “X” denoting the members of the committee:
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Corporate Governance
Committee(1)
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Compensation
Committee(3)
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Non-Employee
Trustees:
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Donald
F.Keating
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X(4)
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X
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X
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Jack
L.
Mahaffey
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X
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X
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X(4)
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Chris
A.
Minton
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X
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X(4)
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X
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____________
(1)
The Nominating and Corporate Governance Committee met 2 times during
2007.
(2) The Audit Committee met 4 times during
2007.
(3) The Compensation Committee met 2 times
during 2007.
(4) Chairman
Our Board
has adopted a charter for each committee. The charters are available on our
website at www.whitestonereit.com. The information contained on our website is
not, and should not be considered, a part of this proxy statement.
Nominating
and Corporate Governance Committee
The
primary purposes of the committee are:
· identifying
individuals qualified to become trustees;
· monitoring
the implementation of our corporate governance practices; and
· overseeing
the evaluation of our management and our Board.
The
committee currently consists of Chris A. Minton, Jack L. Mahaffey and Donald F.
Keating, with Mr. Keating serving as chairman. Mr. Vyas served as
Chairman prior to his resignation. Each member of the committee is
“independent” under the NASDAQ listing standards, applicable SEC rules and the
standards prescribed by our declaration of trust.
The
committee is responsible for identifying individuals qualified to become
trustees and for evaluating potential or suggested trustee nominees. Pursuant to
our Bylaws, as amended, in order for an individual to qualify for nomination or
election as a trustee, an individual, at the time of nomination, must have
substantial expertise, experience or relationships relevant to the business of
Whitestone, which may include:
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Commercial
real estate experience;
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An
in-depth knowledge of and working experience in finance or
marketing;
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Capital
markets or public company
experience;
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University
teaching experience in a Master of Business Administration or similar
program;
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A
bachelor’s degree from an accredited university or college in the United
States or the equivalent degree from an equivalent institution of higher
learning in another country;
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Experience
as a chief executive officer, chief operating officer or chief financial
officer of a public or private company;
or
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Public
or private board experience
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Additionally,
an individual shall not have been convicted of a felony or sanctioned or fined
for a securities law violation of any nature.The committee in its sole
discretion will determine whether a nominee satisfies the foregoing
qualifications. The committee will also recommend nominees to the
Board of Trustees that have a diversity of experience, gender, race, ethnicity
and age.
The
committee performs a preliminary evaluation of potential candidates primarily
based on the need to fill any vacancies on our Board, the need to expand the
size of our Board and the need to obtain representation in key disciplines
and/or market areas. Once a potential candidate is identified that
fills a specific need, the committee performs a full evaluation of the potential
candidate. This evaluation includes reviewing the potential
candidate’s background information, relevant experience, willingness to serve,
independence and integrity. In connection with this evaluation, the
committee may interview the candidate in person or by
telephone. After completing its evaluation, the committee makes a
recommendation to the full Board as to the persons who should be nominated by
our Board. Our Board determines the nominees after considering the
recommendations and a report of the committee.
To date,
the committee has not paid a fee to any third party to assist in the process of
identifying or evaluating trustee candidates.
Audit
Committee
The
primary purposes of the committee are:
|
·
|
assisting
our Board in fulfilling its oversight responsibilities by reviewing the
financial information to be provided to shareholders and
others;
|
|
·
|
overseeing
and evaluating our system of internal controls established by management;
and
|
|
·
|
supervising
the audit and financial reporting process (including direct responsibility
for the appointment, compensation and oversight of the independent
registered public accounting firm engaged to perform the annual audit and
quarterly reviews with respect to our financial
statements).
|
The
committee also prepares a report each year in conformity with the rules of the
SEC for inclusion in our annual proxy statement.
The
committee currently consists of Chris A. Minton, Jack L. Mahaffey and Donald F.
Keating, with Mr. Minton serving as chairman. Our Board has
determined that Mr. Minton is an “audit committee financial expert” as defined
by the rules promulgated by the SEC. Each member of the committee is
“independent” under the NASDAQ listing standards, applicable SEC rules and the
standards prescribed by our declaration of trust.
Compensation
Committee
The
primary purposes of the committee are:
|
·
|
establishing,
implementing and continually monitoring our executive compensation
programs;
|
|
·
|
assessment
of the relationship of compensation relative to company performance;
and
|
|
·
|
establishment
of the rationale in the application of our compensation plans to specific
incentive awards; and
|
|
·
|
encourage
entrepreneurship, which is a core driver of creating real estate
value.
|
The 2008
Long-Term Equity Incentive Ownership Plan to be approved by shareholders at the
2008 annual meeting, will provide the committee the authority to select
participants, determine the type and number of awards to be granted, determine
the terms and conditions of any award, interpret and specify the rules and
regulations relating to the plan, and make all other determinations which may be
necessary or desirable for the administration of the Plan.
The
committee also prepares a report each year in conformity with the rules of the
SEC for inclusion in our Form 10-K and/or annual proxy statement.
The
committee currently consists of Chris A. Minton, Jack L. Mahaffey and Donald F.
Keating, with Mr. Mahaffey serving as chairman. Each member of the
committee is “independent” under the NASDAQ listing standards, applicable SEC
rules and the standards prescribed by our declaration of trust.
The
committee has the sole authority to oversee the administration of compensation
programs applicable to our executive officers and
trustees. Executive compensation will be reviewed at
least annually by the committee. Trustee compensation is reviewed
periodically by the committee as its members deem appropriate. The
committee may delegate some or all of its authority to subcommittees when it
deems appropriate. See “Compensation Discussion and Analysis” for
more information regarding the committee’s processes and procedures for
consideration and determination of executive compensation.
Code
of Ethics
Our Board
has adopted a code of business conduct that is applicable to all members of our
Board, our executive officers and our employees. We have posted our code of
business conduct on the Corporate Governance section of our website at
www.whitestonereit.com.
Communication
with our Board
We have
established procedures for shareholders or other interested parties to
communicate directly with our Board, including our independent
trustees. Such parties can contact the Board by sending a letter
to: Whitestone REIT, Attn: Corporate Secretary, 2600 S. Gessner,
Suite 500, Houston, Texas 77063. Our Corporate Secretary will review
all communications made by this means and forward the communication to our Board
or to any individual trustee to whom the communication is
addressed.
SECURITY
OWNERSHIP OF CERTAIN BENEFICIAL OWNERS AND MANANGEMENT
The
following table sets forth beneficial ownership information, unless otherwise
indicated, as of June 16, 2008 with respect to (i) each person known by us to
own beneficially 5% or more of the outstanding common shares assuming the
conversion of all OP Units (defined below), (ii) each of our trustees, (iii)
each of our Named Executive Officers and (iv) all of our trustees and
executive officers as a group. We are not aware of any shareholder
who owns 5% or more of our outstanding common shares. The table also
shows ownership information regarding outstanding units of Whitestone REIT
Operating Partnership, L.P. (the “Operating Partnership”), which are convertible
into our common shares of beneficial interest on a one-for-one basis (“OP
Units”). As of June 16, 2008, we had 9,707,307 common shares
outstanding and 14,085,706 OP Units outstanding.
|
|
Common
Shares
Beneficially
Owned(1)
|
|
|
|
|
|
|
|
|
|
Assuming
Conversion
of
All
OP Units
|
|
|
|
|
|
Assuming
Conversion
of
All
OP Units
|
|
Named Executive
Officers:
|
|
|
|
|
|
|
|
|
|
|
|
|
James
C. Mastandrea
|
|
|
— |
|
|
|
— |
|
|
|
— |
|
|
|
— |
|
John
J. Dee
|
|
|
— |
|
|
|
— |
|
|
|
— |
|
|
|
— |
|
David
K. Holeman
|
|
|
— |
|
|
|
— |
|
|
|
— |
|
|
|
— |
|
Valarie
L. King
|
|
|
— |
|
|
|
— |
|
|
|
— |
|
|
|
— |
|
Daniel
E. Nixon, Jr.
|
|
|
— |
|
|
|
— |
|
|
|
— |
|
|
|
— |
|
Non-Employee
Trustees:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Donald
F. Keating
|
|
|
39,432.73 |
|
|
|
63,689.75 |
|
|
|
* |
|
|
|
* |
|
Jack
L. Mahaffey
|
|
|
72,730.50 |
|
|
|
104,673.18 |
|
|
|
* |
|
|
|
1.08 |
% |
Chris
A. Minton (2)
|
|
|
44,671.74 |
|
|
|
74,902.53 |
|
|
|
* |
|
|
|
* |
|
Chand
Vyas(3)
|
|
|
142,857.00 |
|
|
|
142,857.00 |
|
|
|
1.47 |
% |
|
|
1.47 |
% |
All executive officers and
trustees as a
group (consists of 9
persons) (4)
|
|
|
299,691.97
|
|
|
|
386,122.46
|
|
|
|
3.09
|
%
|
|
|
3.94
|
%
|
_______________
*
Less than 1%
(1)
|
Beneficial
ownership is determined in accordance with the rules of the SEC that deem
shares to be beneficially owned by any person or group who has or shares
voting and investment power with respect to those
shares. Actual amounts do not take into account OP Units held
by the named person that are exchangeable for our common
shares. The percentage ownership column that includes the OP
Units assumes only the named person has converted his OP Units for our
shares and does not give effect to any conversion of OP Units by any other
person.
|
(2)
|
Includes
44,671.74 common shares and 30,230.79 OP Units owned by Mr. Minton’s wife
for which Mr. Minton shares voting and dispositive
power.
|
(3)
|
Information
obtained from corporate shareholder records. Mr. Vyas resigned in January
2008 due to personal time constraints and due to his own company business
requiring more of his time.
|
(4)
|
None
of the shares beneficially owned by our trustees has been pledged as
security for an obligation
|
Section
16(a) Beneficial Ownership Reporting Compliance
Section
16(a) of the Securities Exchange Act of 1934 requires our trustees and officers
and persons who own more than 10% of our common shares to file reports of
ownership and changes in ownership with the SEC. These persons are
required by SEC rules to furnish us with copies of these
reports. Based solely on our review of the copies of these reports
received by us and representations from certain reporting persons that they have
complied with the relevant filing requirements, we believe that all of these
filing requirements were complied with during the year ended December 31,
2007, except that Daniel E. Nixon, Jr., Senior Vice President of Leasing and
Redevelopment, failed to file a Form 3, Initial Statement of Beneficial
Ownership of Securities, when he joined the Company. Mr. Nixon filed
a Form 3 on June 19, 2008.
Executive
Officers
The
following table sets forth certain information about our executive
officers.
|
|
|
|
|
|
Recent
Business Experience
|
James
C. Mastandrea
|
|
64
|
|
Chairman
of the Board of Trustees and Chief Executive Officer (October 2006 –
present)
|
|
President,
Chief Executive Officer and Chairman of the Board of Trustees of Paragon
Real Estate Equity and Investment Trust, a real estate company currently
focused on value-added real estate and investments in shares of
publicly-traded real estate investment (2003 – present), Chief Executive
Officer/Founder of MDC Realty Corporation, a privately held residential
and commercial real estate development company (1978 – present), Chief
Executive Officer of Eagle’s Wings Aviation Corporation (1999 -2002),
Chairman of the Board of Trustees and Chief Executive Officer of First
Union Real Estate Investments, a NYSE listed REIT (1994 –
1998).
|
John
J. Dee
|
|
57
|
|
Chief
Operating Officer (October 2006 – present)
|
|
Trustee,
Senior Vice President, and Chief Financial Officer of Paragon Real Estate
Equity and Investment Trust (2003 – present), Senior Vice President and
Chief Financial Officer of MDC Realty Corporation, a privately held
residential and commercial real estate development company (2002 – 2003),
Director of Finance and Administration for Frantz Ward, LLP (2000 – 2002),
several management positions and most recently Senior Vice President and
Chief Accounting Officer with First Union Real Estate Investments, a NYSE
listed REIT (1978 to 2000).
|
David
K. Holeman
|
|
44
|
|
Chief
Financial Officer (November 2006 – present)
|
|
Chief
Financial Officer of Hartman Management, our former advisor (2006), Vice
President and Chief Financial Officer of Gexa Energy, a NASDAQ listed
retail electricity provider (2004 – 2006), Controller and most recently
Chief Financial Officer of Houston Cellular Telephone Company (1994 –
2003).
|
Valarie
L. King
|
|
47
|
|
Sr.
Vice President of Property Management (October 2006 –
present)
|
|
Several
management positions and most recently Vice President of Property
Management for Hartman Management, our former advisor (2000 –
2006).
|
Daniel
E. Nixon, Jr.
|
|
59
|
|
Sr.
Vice President of Leasing and Redevelopment (July 2007 –
present)
|
|
Executive
Vice President for Hull Storey Retail Group, LLC, owner of 17 enclosed
malls, totaling 11 million square feet (2000 – 2007), several management
positions and most recently Executive Vice President, Director of Retail
at First Union Real Estate Investments, a NYSE listed REIT
(1978-1999).
|
_______________
(1) As of June 16,
2008.
COMPENSATION
DISCUSSION AND ANALYSIS
The
Compensation Committee (for purposes of this discussion and analysis, the
“Committee”) of our Board has responsibility for establishing, implementing, and
continually monitoring our executive compensation
programs. Additionally, they are responsible for the assessment of
the relationship of compensation relative to Whitestone’s performance, the
rationale in the application of our compensation plans to specific incentive
awards, and all recommendations to the Board relative to compensation under
their charter.
The scope
of this Compensation Discussion and Analysis (“CD&A”) relates to (1) all
compensation components for the Named Executive Officers of Whitestone and, (2)
to the extent appropriate in order to define Committee activities,
responsibilities and decisions, summary information on:
|
·
|
Overall
Whitestone compensation programs;
|
|
·
|
Performance
evaluation methodology;
|
|
·
|
Compensation
plan development/adoption; and
|
|
·
|
Comparative
market compensation assessment.
|
Throughout
this discussion James C. Mastandrea, our Chairman and Chief Executive Officer,
John J. Dee, our Chief Operating Officer, David K. Holeman, our Chief Financial
Officer, Valarie L. King, our Senior Vice President of Property Management, and
Daniel E. Nixon, Jr., our Senior Vice President of Leasing and Redevelopment,
are referred to as the “Named Executive Officers.” We did not have
any other executive officers who earned more than $100,000 in 2007.
Compensation
Strategy and Philosophy
The
Committee believes that the most effective executive compensation strategy is
one that encourages entrepreneurship, which is a core driver of creating real
estate value and is designed to target specific annual and long-term goals
defined by management and approved by the Board, which align the economic
interests of employees with shareholders. This strategy should be
designed to reward the achievement of performance above established goals that
contribute to increased shareholder value.
The
Committee believes that an effective executive compensation strategy has several
components aimed at specific objectives and timeframes.
|
•
|
|
Base
Salary. Reflective of position,
responsibility and experience, and correlated with market based salary
levels for similar positions and competitor companies. The
Committee presently believes that the competitive market 50th
percentile level is
the appropriate benchmark to target for base salary at this time in
Whitestone’s growth and size.
|
|
·
|
|
Annual
Incentive Bonus. An opportunity for selected
employees (and potentially all employees) to receive an annual cash (or
potentially cash and shares) award based on the achievement of specific
organization, operating and financial goals and objectives at three levels
during any fiscal year of Whitestone operation:
·Corporate
performance;
·Business unit (functional area)
performance; and
·Individual
performance.
Whitestone currently has not
formalized an annual incentive plan, but will be designing a plan in the
near future. The Committee believes that any design of an annual
incentive plan should establish a threshold, target and maximum incentive
opportunity for participants. Additionally, the annual
incentive plan should be designed to provide an effective weighting and
performance measurement system to Whitestone, business unit (functional) and
individual objectives, and be flexible to adapt to changing Whitestone needs and circumstances.
|
|
·
|
|
Long-Term Incentive
Plan. On June 17, 2008 our Board of Trustees adopted the
2008 Long-Term Equity Incentive Ownership Plan (the “2008 Plan”) to
provide equity-based awards as incentive compensation to our key
employees. We are presenting the 2008 Plan to our shareholders at the 2008
annual meeting for their approval. A long-term incentive plan is an
opportunity for selected key employees (and potentially all employees) to
participate in a plan which would provide awards of equity (restricted
stock, phantom units or options) upon the long-term achievement of
incremental value of Whitestone and its shareholders. This plan would be
designed to encourage entrepreneurship and align employees with the
long-term strategy of Whitestone and is expected to be an important
component of total compensation and key employee retention.
|
|
·
|
|
Benefits and Other
Perquisites. Whitestone provides the Named Executive
Officers (and all other employees) a full range of benefits related to
insurances for health and security. These benefit plans, and
other perquisites to key employees, are consistent with Whitestone’s
competitors for experienced executives and are an important component of
employee retention.
|
The
Compensation Committee Charter outlines its key objectives in the governance of
compensation plan development and award decisions, including its major
responsibilities to evaluate Whitestone performance and executive compensation
(and the relationship between them in any year and over time), one of the
fundamental rationales for incentive compensation. Additionally, the
Committee must ensure to the extent possible that Whitestone maintains its
ability to attract and retain superior employees in key positions and that
compensation opportunities to key employees remain competitive relative to that
paid to similarly situated executives of our peer companies. To that
end, the Committee believes executive compensation packages provided and to be
developed will reflect the elements outlined above, and will require Whitestone
to define specific performance measurement and accountability procedures to
correlate with incentive awards.
Compensation
Objectives
In
association with the overall compensation strategy and philosophy outlined
above, the Committee defines its core values and fundamental guiding principles
relating to executive compensation as follows:
|
·
|
|
Compensation
is linked to performance. Executive pay is
linked to Whitestone and individual performance. Named
Executive Officers should be rewarded for achieving annual strategic,
operating, and financial goals. Goals should be defined and
directed by Whitestone’s strategic
plan. Long-term compensation should promote retention and align
management and employees with the long-term interests of
shareholders.
|
|
·
|
|
Compensation elements should be appropriately
balanced. The mix of
compensation elements will vary with position and with Whitestone
circumstances. Base salary and benefits are designed to attract
and retain experienced key personnel. Annual incentives
emphasize annual objectives, while long-term compensation emphasizes
growth in profitability and shareholder value. The proportion
of “guaranteed” and “at risk (incentive)” compensation should be
structured by position consistent with responsibility, target total
compensation level, and market benchmarks. Additionally, a
severance benefits program is appropriate to encourage retention and
objectivity in connection with events that may trigger a change in control
of Whitestone or other circumstances of separation. Whitestone
does not currently have a severance benefits program, but expects to
develop one in the future.
|
|
·
|
|
Compensation
should be fair
and competitive. Whitestone and the
Committee strive to establish fair and competitive compensation for the
Named Executive Officers (and other management), and does so by the
process and assessment methods to be outlined in Whitestone plan
documents.
|
|
·
|
|
Executive
stock ownership is expected. Whitestone believes
that all executive officers (and to the extent possible, all employees)
should be shareholders of Whitestone. Whitestone and the
Committee will facilitate, and adopt a program to achieve this objective
for executive ownership.
|
|
·
|
|
The
Committee and Board exercise independent judgment. On behalf of the
shareholders, the Committee and the Board ensure that executive
compensation is appropriate and effective, and that all assessments,
advisors, analysis, discussion, rationale and decision making are through
the exercise of independent judgment.
|
|
·
|
|
Compensation
may be structured to meet corporate tax and accounting rules. Whitestone generally structures
the Named Executive Officers’ compensation so that all elements of pay are
tax deductible to Whitestone. Section 162(m) of the Internal
Revenue Code limits the amount of compensation Whitestone may deduct in
any fiscal year. Compensation above these limits can be
deducted if it is awarded under a shareholder approved “performance based” incentive
compensation plan. Under an annual incentive plan, awards which
would limit the deductibility of compensation by Whitestone may (upon
approval of the Committee) be delayed into a period where the deduction
can be taken. Whitestone adheres to all Financial Accounting
Standards Board rules and regulations related to the accounting treatment
and reporting of compensation expense and valuation.
|
Roles
and Responsibilities in Compensation Decisions
The
Committee is specifically responsible for compensation decisions related to the
Chairman and Chief Executive Officer.
The
Committee philosophy and strategy, and the programs adopted by the Board,
establish the general parameters within which the Chairman and Chief Executive
Officer determines recommended compensation for the other Named Executive
Officers. The Committee reviews, assesses and approves
recommendations from the Chairman and Chief Executive Officer regarding any
determination regarding base salary and bonuses to all officers, management and
employees, including the other Named Executive Officers.
James C.
Mastandrea, Chairman and Chief Executive Officer, and John J. Dee, Chief
Operating Officer, annually review the performance of our other executive
officers. The conclusions reached and recommendations made based on
these reviews, including relative to base salary adjustments as well as bonuses,
are presented to the Committee. The Committee can exercise its
discretion in modifying any recommended salary adjustment or bonus
award. The Committee reviews in detail the performance of our Named
Executive Officers.
Compensation
consultants familiar with the real estate industry and Whitestone’s competitors
are used by the Chairman and Chief Executive Officer, Chief Operating Officer,
and the Committee to provide updated market compensation information regarding
competitor compensation levels for various positions; trends in the industry
related to compensation awards and industry performance; and address questions
related to effective compensation plans and employee retention.
Setting
Executive Compensation
Based on
the strategy and philosophy described above, the Committee is in the process of
structuring annual and long-term executive compensation plans aimed at
attracting, retaining, and motivating executive officers to achieve our
strategic business goals and rewarding them upon success. In
furtherance of this agenda in 2007, the Committee engaged CEL & Associates,
Inc./CEL Compensation Advisors, LLC (“CEL”), an independent executive
compensation consulting firm with specific expertise in the real estate
industry, to conduct a review and benchmarking of total compensation levels for
our executive officers. CEL has provided the Committee with relevant
market data and plan alternatives to consider when designing and adopting
compensation programs for our executive officers. The Committee also
independently reviews public disclosures made by companies in the real estate
industry and on published surveys with particular focus on companies of similar
size within our industry.
As a part
of the compensation decision making process, the Committee compares each element
comprising total compensation for Whitestone positions against similar positions
in a peer group of publicly-traded REITs and private owner/developer/investment
companies (collectively, the “Compensation Peer Group”). The
Compensation Peer Group, which is periodically reviewed and updated by the
Committee, consists of companies which we believe we compete for talent,
investment opportunity, and shareholder investment.
The
companies comprising the Compensation Peer Group were selected based on the
following criteria:
|
·
|
|
Competitive public real estate companies in Whitestone’s major markets;
|
|
·
|
|
Public companies with market
capitalization
(implied market cap) of $150 million to $750 million and
within the retail shopping center, office, industrial and diversified
sectors; and
|
|
·
|
|
Private real estate investment and
development companies based on portfolio size and range of geographic
investments.
|
A total
of seventeen (17) public companies and nine (9) private companies were used in
the CEL analysis. The public companies include:
|
Acadia
Realty Trust
|
PS
Business Parks
|
|
AmREIT
|
Ramco-Gershenson
Properties Trust
|
|
Capital
Lease funding, Inc.
|
Republic
Property Trust
|
|
Cedar
Shopping Centers, Inc.
|
Saul
Centers, Inc.
|
|
Columbia
Equity Trust*
|
Spirit
Finance Corporation
|
|
First
Potomac Realty Trust
|
Thomas
Properties Group, Inc.
|
|
Government
Properties Trust, Inc.
|
Urstadt
Biddle Properties, Inc.
|
|
Kite
Realty Group Trust
|
Winthrop
Realty Trust
|
|
Marcus
Corporation
|
|
Whitestone
competes with many companies for experienced executives, and the Committee
generally has set compensation for executive officers relative to the range of
compensation paid to similarly situated executives of the companies comprising
the Compensation Peer Group. Variations to this objective may occur
as dictated by the experience level of the individual, market factors, and
Whitestone situation.
In late
2006, the Company was restructured from an externally managed REIT to one with
its own employees and infrastructure. As a result of this change salaries were, by
necessity and directive, to be below market (below the 50th
percentile). Bonuses were awarded in 2007 (on a discretionary bases
but highly related to performance in a new company start-up environment) to
make-up some of this difference. The Committee (and Whitestone)
believes that it is important to have an equity-based incentive program to
retain experienced and qualified executives and to provide them long-term
compensation aligned with the economic growth of the company and the creation of
shareholder value.
The
philosophy of the Committee is to provide programs that offer a significant
percentage of total compensation from performance based
incentives. Alignment of key management and employees with the growth
of Whitestone and the creation of value is the guiding principle of Whitestone’s
compensation program. Currently, given Whitestone’s limited operating
history, policies, specific incentive compensation opportunity “targets,” and
the mix between cash and equity incentives for key employees are not
completed. The Committee will continue to review a variety of
information, including that provided by CEL, to determine the appropriate level
and mix of incentive compensation. Income from incentive compensation
is realized as a result of Whitestone’s performance and that of individual
performance, measured against established goals. The Committee
believes that our executive officers must think and act like owners to create
value, and therefore a significant portion of total compensation to our
executive officers should be in the form of non-cash stock-based long-term
incentive compensation. Annual and long-term incentive plans are
currently being reviewed and evaluated by the Committee, management and
CEL. A comprehensive incentive compensation program is a key
strategic plan element for Whitestone and will be adopted as soon as
possible.
Executive
Compensation Elements – 2007
Several
significant components of our executive compensation are under development,
including an annual bonus opportunity based on strategic, operating and
financial performance, and a long-term incentive compensation plan, which may
include grants of shares and/or options based on the achievement of future
growth performance measures. Until those plans are completed and
adopted by the Board, Whitestone must rely on base salary, discretionary bonuses
for superior performance and competitive company benefits and
perquisites. A description of Whitestone compensation elements during
2007 are presented below.
|
·
|
Base
Salary. The Named Executive Officers receive a base
salary established by an assessment of the responsibilities, skills and
experience related to their respective positions, and an evaluation of
base salary of comparable positions in peer companies and the market in
general. Other factors considered in base salary determinations
are individual performance, the success of each business unit (functional
area), the competitiveness of the executive’s total compensation, our
ability to pay an appropriate and competitive salary, and internal and/or
external equity. The Named Executive Officers are eligible for
annual increases in their base salary as a result of: Individual
performance; their salary relative to the compensation paid to similarly
situated executives in companies comprising the Compensation Peer Group;
cost of living considerations; and the time interval and changes in
responsibility since the last salary increase. In late 2006,
the Company was restructured from an externally managed REIT to one with
its own employees and infrastructure. As a result of this
change salaries were, by necessity and directive, to be below
market (below the 50th
percentile).
|
|
·
|
Annual
Bonus. At this time, Whitestone does not have a formal
annual incentive plan. In the future, the Committee plans to
adopt an annual incentive plan and may, in accordance with such a plan,
award annual bonuses to executives for the achievement of specific
operating and financial goals by Whitestone; the individual’s business
unit or functional area; and the individual’s personal achievements and
performance. Daniel E. Nixon, Jr. was the only Named Executive
Officer to receive a discretionary bonus in 2007. Mr. Nixon joined
Whitestone at a compensation level below the amount he earned at his
previous employer, in return for being included in any future equity
ownership program. He received a discretionary bonus in 2007
from Whitestone to encourage him to join Whitestone and supplement his
compensation for the equity ownership program not being in existence in
2007.
|
|
·
|
Long-Term Incentive
Compensation. Whitestone did not
have a long-term compensation plan in place in 2007, and as such, no
amounts were awarded to any employee as long-term incentive
compensation. The Committee has designed a plan which is
presented for shareholder approval as Proposal 2 of this proxy
statement. Because today’s business decisions affect Whitestone
over a number of years, we intend to tie long-term incentive awards to
long-term value of the enterprise, and the growth in the financial
benchmarks which drive the market value of
Whitestone.
|
|
·
|
Perquisites and Other
Personal Benefits. Whitestone provides the Named
Executive Officers with benefits and other personal perquisites that
Whitestone deems reasonable and consistent with our overall compensation
program. Such benefits enable Whitestone to attract and retain
superior employees for key positions. The Committee
periodically reviews Whitestone benefits program and specific perquisites
provided to the Named Executive
Officers.
|
During
2007, certain of the Named Executive Officers were provided automobiles for
business and personal purposes, housing, and reimbursements for personal and
spousal travel. We also maintain other executive benefits we consider
necessary in order to offer fully competitive opportunities to our executive
officers. These include 401(k) retirement savings plans, including
Whitestone match, car allowances and related travel
reimbursements. Executive officers are also eligible to participate
in all of our employee benefit plans, including medical, dental, group life,
disability and accidental death and dismemberment insurance, in each and all
cases on the same basis as other employees. Additionally, three (3)
of the Named Executive Officers (James C. Mastandrea, John J. Dee, and Daniel E.
Nixon, Jr.) will be relocating to the Houston area in 2008. To
accommodate this relocation, Whitestone, with review and approval by the
Committee, will be defining and offering a financial assistance package to
accommodate portions of the cost of their transition.
Employment
Agreements for Named Executive Officers
None of
the Named Executive Officers are under an employment agreement or individual
severance agreement and were not in 2007.
COMPENSATION
COMMITTEE REPORT
The
Committee has reviewed and discussed the Compensation Discussion and Analysis
required by Item 402(b) of Regulation S-K with management and, based on the
review and discussions, the Committee recommended to the Board that the
Compensation Discussion and Analysis be included in this Proxy
Statement.
|
Respectfully
submitted, |
|
Whitestone
REIT Compensation Committee |
|
Jack
L. Mahaffey, Chairman |
|
Donald
F. Keating |
|
Chris
A. Minton |
EXECUTIVE
OFFICER COMPENSATION
2007
Summary Compensation Table
The table
below summarizes the total compensation paid or earned to each of the Named
Executive Officers in 2006 and 2007.
|
|
|
|
|
|
|
|
All Other
Compensation(3)
|
|
|
James
C. Mastandrea
Chairman
& Chief Executive Officer
|
|
2007
|
|
$200,000
|
|
—
|
|
$51,541(5)
|
|
$251,541
|
|
2006
|
|
50,000
|
|
—
|
|
—
|
|
50,000
|
|
|
|
|
|
|
|
|
|
|
|
John
J. Dee
Chief
Operating Officer
|
|
2007
|
|
160,000
|
|
—
|
|
26,994(6)
|
|
186,994
|
|
2006
|
|
39,385
|
|
20,000
|
|
—
|
|
59,385
|
|
|
|
|
|
|
|
|
|
|
|
David
K. Holeman
Chief
Financial Officer
|
|
2007
|
|
170,000
|
|
—
|
|
2,550(7)
|
|
172,550
|
|
2006
|
|
21,577
|
|
—
|
|
—
|
|
21,577
|
|
|
|
|
|
|
|
|
|
|
|
Valarie
L. King
SVP
- Property Management
|
|
2007
|
|
100,375
|
|
—
|
|
1,500(8)
|
|
101,875
|
|
2006
|
|
19,231
|
|
—
|
|
—
|
|
19,231
|
|
|
|
|
|
|
|
|
|
|
|
Daniel
E. Nixon, Jr.
SVP
- Leasing and Redevelopment
|
|
2007
|
|
77,085
|
|
10,000
|
|
11,073(9)
|
|
98,158(10)
|
|
|
|
|
|
|
|
|
|
|
(1)
Base salary paid in 2007 and 2006.
(2) Discretionary
bonus for 2007 for Mr. Nixon. Mr. Dee’s bonus was awarded in 2006 and
paid in 2008.
(3) See
individual footnotes for details.
(4) Total
of all items in this table.
(5)
|
Represents
the incremental cost of Whitestone automobiles not used exclusively for
business purposes, housing, matching contributions under our 401(k) plan
of $3,000, Whitestone-paid health insurance, and Whitestone-paid personal
and spousal travel.
|
(6)
|
Represents
the cost of Whitestone automobiles not used exclusively for business
purposes, housing, matching contributions under our 401(k) plan of $2,400,
and Whitestone-paid personal and spousal
travel.
|
(7)
|
Represents
matching contributions under our 401(k) plan of
$2,550.
|
(8)
|
Represents
matching contributions under our 401(k) plan of
$1,500.
|
(9) Represents
auto allowance, temporary housing, Whitestone-paid health insurance and
Whitestone-paid personal and spousal travel.
(10) Mr.
Nixon began employment with Whitestone in July 2007. As such, total
compensation in 2007 reflects a partial year.
Equity
Compensation Plan Information as of December 31, 2007
Whitestone did not make any
grants of plan-based awards in 2007. Additionally,
Whitestone did not have any equity
compensation plans and therefore also has no outstanding equity
awards
from 2007. On June 17, 2008, the Board of Trustees adopted and recommended that
our shareholders adopt the 2008 Equity Incentive Plan, as discussed below under
the section “Proposal No.
2: 2008 Long-Term Equity
Incentive
Ownership
Plan.”
Payments/Rights
Upon Termination
Whitestone
does not have a defined benefit pension plan, deferred compensation plan or
severance plan. Upon termination of employment with Whitestone for
any reason, the Named Executive Officers would only be entitled to receive their
bases salary earned through the date of termination.
Compensation
Committee Interlocks and Insider Participation
During 2007, the Compensation Committee
was comprised of Messrs. Mahaffey, Minton and Vyas. None of Messrs. Mahaffey,
Minton and Vyas had any non-trivial professional, familial or financial
relationship with Whitestone, our Chairman and Chief Executive
Officer or other executive officer, other than his service as a
trustee.
COMPENSATION
OF TRUSTEES
Trustee
Fees
Our
non-employee trustees are paid an annual fee of $10,000. In addition,
our non-employee trustees receive $1,000 for each in-person or telephonic Board
meeting they attend. Trustees do not receive additional compensation
for committee meetings. Non-employee trustees also are reimbursed for
out-of-pocket expenses incurred to attend board meetings.
2007
Trustee Compensation
The table
below summarizes the compensation we paid to each non-employee trustee in
2007. No employee who serves as a trustee is paid for those
services.
|
|
Fees
Earned
or
Paid
in Cash
|
|
|
|
|
Jack
L.
Mahaffey
|
|
$ |
18,000 |
|
|
$ |
18,000 |
|
Jack
L.
Mahaffey
|
|
$ |
18,000 |
|
|
$ |
18,000 |
|
Chris
A.
Minton
|
|
|
18,000 |
|
|
|
18,000 |
|
Chand
Vyas(1)
|
|
|
18,000 |
|
|
|
18,000 |
|
Donald
F. Keating (2)
|
|
|
---- |
|
|
|
---- |
|
______________
(1) Mr.
Vyas resigned in January 2008 due to personal time constraints and due to his
own company business requiring more of his time.
(2) Mr.
Keating became a trustee in February 2008 therefore was paid no amounts in
2007.
REPORT
OF THE AUDIT COMMITTEE OF THE BOARD OF TRUSTEES
The audit
committee is composed of three independent non-employee trustees and operates
under a written charter adopted by the board (a copy of which is available on
our web site). The board has determined that each committee member is
independent within the meaning of the applicable NASDAQ listing standards
currently in effect and as required by the Sarbanes-Oxley Act of
2002. Management is responsible for the financial reporting process,
including the preparation of the consolidated financial statements in accordance
with GAAP and for the establishment and effectiveness of internal control over
financial reporting. Our independent registered public accounting
firm is responsible for auditing those financial statements and expressing an
opinion as to their conformity with GAAP. The committee’s
responsibility is to oversee and review this process. We are not,
however, professionally engaged in the practice of accounting or auditing, and
do not provide any expert or other special assurances as to such financial
statements concerning compliance with the laws, regulations or GAAP or as to the
independence of the registered public accounting firm. The committee
relies, without independent verification, on the information provided to us and
on the representations made by management and the independent registered public
accounting firm. We held four meetings during 2007. The
meetings were designed, among other things, to facilitate and encourage
communication among the committee, management and our independent registered
public accounting firm, Pannell Kerr Forster of Texas, P.C. (“PKF”). We
discussed with PKF the overall scope and plans of their audit. We met
with PKF, with and without management present, to discuss the results of their
examinations.
We have
reviewed and discussed the audited consolidated financial statements for the
fiscal year ended December 31, 2007 with management and PKF. We also discussed
with management and PKF the process used to support certifications by our Chief
Executive Officer and Chief Financial Officer that are required by the SEC and
the Sarbanes-Oxley Act of 2002 to accompany our periodic filings with the SEC.
In addition, we reviewed and discussed with management our compliance as of
December 31, 2007 with Section 404 of the Sarbanes-Oxley Act of
2002.
The audit
committee has discussed with the independent auditors the matters required to be
discussed by Statement on Auditing Standards No. 61, as amended by Statement on
Auditing Standards No. 114, The Auditor’s Communication With
Those Charged With Governance. The audit committee has
received the written disclosures and the letter from the independent auditors
required by Independence Standards Board Standard No. 1, Independence Discussions with Audit
Committees, and has discussed their independence with the independent
auditors. When considering the independence of PKF, we considered
whether their array of services to the company beyond those rendered in
connection with their audit of our consolidated financial statements and reviews
of our consolidated financial statements, including our Quarterly Reports on
Form 10-Q, was compatible with maintaining their independence. We
also reviewed, among other things, the audit and non-audit services performed
by, and the amount of fees paid for such services to, PKF.
Based on
the foregoing review and discussions and relying thereon, we have recommended to
our board of trustees that the audited financial statements for the year ended
December 31, 2007 be included in Whitestone’s Annual Report on Form
10-K. This section of the proxy statement is not deemed “filed” with
the SEC and is not incorporated by reference into our Annual Report on Form
10-K.
The
undersigned members of the Audit Committee have furnished this report to our
Board.
|
Respectfully
submitted, |
|
Audit
Committee |
|
Chris
A. Minton, Chairman |
|
Donald
F. Keating |
|
Jack
L. Mahaffey |
THE
AUDIT COMMITTEE HAS SELECTED, AND THE BOARD HAS RATIFIED, PANNELL KERR FORSTER
OF TEXAS, P.C., AS WHITESTONE’S INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM
FOR THE FISCAL YEAR ENDING DECEMBER 31, 2007. WHITESTONE DOES NOT
EXPECT A REPRESENTATIVE FROM THIS FIRM TO ATTEND THE ANNUAL MEETING AND,
ACCORDINGLY, NO REPRESENTATIVE FROM PKF IS EXPECTED TO MAKE ANY STATEMENT OR TO
BE AVAILABLE TO RESPOND TO QUESTIONS AT THE ANNUAL MEETING.
Independent
Registered Public Accounting Firm Fees and Services
The
following table sets forth the fees for professional audit services rendered by
Pannell Kerr Forster of Texas, P.C., or PKF, our independent registered public
accounting firm, for the audit of our annual consolidated financial statements
for the years ended December 31, 2007 and 2006, and fees billed for other
services rendered by PKF for those periods:
|
|
2007
|
|
|
2006
|
Category
of Service
|
|
(in
thousands)
|
Audit
fees (1)
|
|
$ |
233.4 |
|
|
$ |
249.7 |
|
Audit-related
fees (2)
|
|
|
— |
|
|
|
39.3 |
|
Tax
fees (3)
|
|
|
58.9 |
|
|
|
5.4 |
|
All
other fees
|
|
|
— |
|
|
|
— |
|
Total
|
|
$ |
292.3 |
|
|
$ |
294.4 |
|
______________
|
(1)
|
Audit
fees were for professional services rendered in connection with the audit
of our 2007 and 2006 consolidated financial statements and reviews of our
quarterly consolidated financial statements within those
years.
|
|
(2)
|
Audit-related
fees were for professional services rendered in connection with a review
of our consolidated financial statements and other financial data included
in our Registration Statement on Form
S-11.
|
(3) Tax
fees were for assistance with matters principally related to tax compliance, tax
planning and tax advice.
Our Audit
Committee has considered the audit and non-audit services rendered by PKF and
has determined that the provision of these services is compatible with
maintaining the independence of PKF.
Pre-Approval
Policies and Procedures
Our Audit
Committee has adopted a policy requiring it to approve all services (audit
and/or non-audit) to be performed by our independent registered public
accounting firm to assure that the provision of the services does not impair the
firm’s independence. All services, engagement terms, conditions and
fees, as well as changes in the terms, conditions and fees must be approved by
our Audit Committee in advance. Our Audit Committee will annually
review and approve services that may be provided by our independent registered
public accounting firm during the next year and will revise the list of approved
services from time to time based on subsequent determinations. Our
Audit Committee believes that our independent registered public accounting firm
can provide tax services to us, such as tax compliance, tax planning and tax
advice, without impairing the firm’s independence and that the tax services do
not constitute prohibited services pursuant to the SEC and/or NASDAQ
rules. The authority to approve services may be delegated by our
Audit Committee to one or more of its members, but may not be delegated to
management. If authority to approve services has been delegated to an
Audit Committee member, any approval of services must be reported to our Audit
Committee at its next scheduled meeting. All audit and non-audit
services rendered by our independent registered public accounting firm during
2007 and 2006 were pre-approved by our Audit Committee.
PROPOSAL
NO. 2
2008
LONG-TERM EQUITY INCENTIVE OWNERSHIP PLAN
In the
fourth quarter of 2006, the present Whitestone management and employee team was
internalized immediately following the termination of the external
management and advisory agreements . Accordingly, Whitestone now has employees
working exclusively for the benefit of our shareholders. Previously, without
employees, investment bankers advised that it would be virtually impossible for
Whitestone to become listed on a stock exchange. The board of trustees made
numerous and significant changes for Whitestone to become internally managed,
with the initial decision being the most important one to hire key experienced
real estate and capital market industry leaders who think and act as owners.
They were commissioned to build and internalize a top quality management and
employee team. This was accomplished, and Whitestone was restructured,
repositioned, reorganized, and stabilized with an underlying culture and
philosophy that is entrepreneurial based and rewards performance with
ownership.
Moving
forward, the business of managing Whitestone will require redeveloping existing
properties, selling other properties currently in the portfolio, purchasing new
properties and portfolios with greater growth potential, raising capital, and
listing the shares on a public stock exchange. At present, management has no
incentive plan in the form of ownership to encourage the accomplishment of these
exceptional goals and objectives. Your board believes it has the management and
employee team in place to do so, and believes it needs to provide the motivation
and incentives. Thus, the board is recommending for shareholders to approve a
program to reward the successful results of management and employees’ work over
the long run with ownership equity.
The
compensation committee of the board of trustees, composed entirely of
independent trustees, with assistance of an independent compensation consultant,
reviewed industry practices and existing programs of other public and private
real estate companies. After analyzing the needs and potential of
Whitestone, the board approved, in concept, the necessary components for a
successful long-term, equity-based incentive plan. The underlying characteristic
of the program is to encourage, motivate, and directly link management and
employee rewards to performance based on shareholder returns. The program was
approved by the board, and the board is recommending for shareholder
approval, an omnibus plan which places a limit on the amount of shares that can
be issued and earned by management and employees, and authorizes the board,
through the independent compensation committee, to develop the details of the
program.
Our Board
of Trustees has adopted and recommends that you approve the 2008 Long-Term
Equity Incentive Ownership Plan (the “2008 Plan” or the “Plan”). If
approved by shareholders, the Plan will become effective as of July 29, 2008 and
will authorize awards in respect of an aggregate of 2,063,885 common shares of
beneficial interest. The maximum aggregate number of common shares
with respect to which awards may be granted under the Plan will be increased in
the event the Company issues additional common shares or units in Whitestone
REIT’s Operating Partnership, in an amount up to 12.5% of the aggregate
additional common shares or units issued, including common shares or units
included in the Plan so that the 12.5% is not diluted (the “Share
Increase”).
The
primary purpose of the Plan is to have employees think and act as owners while
promoting the interests of Whitestone and its shareholders by, among other
things:
|
·
|
attracting
and retaining key officers, employees and trustees of, and consultants to,
Whitestone and its subsidiaries and
affiliates;
|
|
·
|
motivating
those individuals by means of performance-related incentives to achieve
long-range performance goals;
|
|
·
|
enabling
such individuals to participate in the long-term growth and financial
success of Whitestone;
|
|
·
|
encouraging
equity ownership of Whitestone by such individuals;
and
|
|
·
|
linking
their compensation to the long-term interests of Whitestone and its
shareholders
|
Our
general compensation philosophy is that long-term equity-based incentive
compensation should strengthen and align the interests of employees with our
shareholders, as more fully described under the heading “Compensation Discussion
and Analysis.” We believe that the utilization of long-term
equity-based incentive compensation will enable us to attract and retain the
talent critical to Whitestone. We believe that equity ownership will
focus our employees on improving our performance and help to create a culture
that encourages employees to think and act as shareholders. We
believe participants in our long-term incentive compensation program will
generally include our key employees.
If
approved by shareholders, the Plan will authorize an aggregate of 2,063,885
common shares, plus the Share Increase.
If the
Plan is not approved, we will not be able to provide long-term, equity
incentives to present and future employees consistent with our current
compensation philosophies and objectives. We believe that such a failure may
adversely affect our ability to attract and retain the caliber of key employees
that is critical to our continued success.
Our
Board of Trustees unanimously recommends that shareholders vote “For” the Proposal to
approve Whitestone’s 2008 Long-Term Equity Incentive Ownership
Plan.
The
following is a brief summary of the principal features of the Plan, which is
qualified in its entirety by reference to the Plan itself, a copy of which is
attached hereto as Annex A and
incorporated herein by reference.
Shares Available
for Awards under the Plan. Under the Plan, awards may be made
in common shares of Whitestone or units in Whitestone’s operating partnership,
which may be converted into common shares. Subject to adjustment as
provided by the terms of the Plan, the maximum aggregate number of common shares
with respect to which awards may be granted under the Plan is 2,063,885,
plus the Share Increase.
If any
common shares covered by an award under the Plan are forfeited or if any such
award otherwise terminates, expires unexercised or is cancelled, such common
shares shall again become shares with respect to which awards can be made under
the Plan. Common shares issued under the Plan may be either newly
issued common shares or common shares that have been reacquired by Whitestone.
In addition, shares that are canceled, tendered or withheld in payment of all or
part of the exercise price of an award or in satisfaction of withholding tax
obligations, and shares that are reacquired with cash tendered in payment of the
exercise price of an award, will be included in or added to the number of shares
available for grant under the Plan. Common shares issued by
Whitestone as substitute awards granted solely in connection with the assumption
of outstanding awards previously granted by a company acquired by Whitestone, or
with which Whitestone combines (“Substitute Awards”), do not reduce the number
of shares available for awards under the Plan.
In
addition, the Plan imposes individual limitations on the amount of certain
awards in order to comply with Section 162(m) of the Internal Revenue Code of
1986, as amended (the “Code”). Under these limitations, no single
participant may receive options or stock appreciation rights (“SARs”) in any
calendar year that, taken together, relate to more than 500,000 common shares,
subject to adjustment in certain circumstances. In addition, the maximum number
of common shares that may be issued by options intended to be incentive stock
options will be limited to 2,063,885 shares, during the life of the
Plan.
With
certain limitations, awards made under the Plan shall be adjusted by the
Compensation Committee of the Board of Trustees (the “Committee”) to prevent
dilution or enlargement of benefits or potential benefits intended to be made
available under the Plan in the event of any stock dividend, reorganization,
recapitalization, stock split, combination, merger, consolidation, change in
laws, regulations or accounting principles or other relevant unusual or
nonrecurring event affecting Whitestone.
Eligibility and
Administration. Current and prospective officers, employees
and trustees of, and consultants to, Whitestone or its subsidiaries or
affiliates are eligible to be granted awards under the Plan. As of June 18,
2008, approximately 50 individuals were eligible to participate in the
Plan. However, Whitestone has not at the present time determined who
will receive an award or how they will be allocated. The Committee
will administer the Plan, except with respect to awards to non-employee
trustees, for which the Plan will be administered by the
Board. Subject to the terms of the Plan, the Committee is authorized
to select participants, determine the type and number of awards to be granted,
determine and later amend (subject to certain limitations) the terms and
conditions of any award, interpret and specify the rules and regulations
relating to the Plan, and make all other determinations which may be necessary
or desirable for the administration of the Plan.
Stock Options and
Stock Appreciation Rights. The Committee is authorized to
grant stock options, including both incentive stock options, which can result in
potentially favorable tax treatment to the participant, and non-qualified stock
options. The Committee may specify the terms of such grants subject
to the terms of the Plan. The Committee is also authorized to grant
SARs, either with or without a related option. The exercise price per
share subject to an option is determined by the Committee, but may not be less
than the fair market value of a common share on the date of the grant, except in
the case of Substitute Awards. The maximum term of each option or
SAR, the times at which each option or SAR will be exercisable, and the
provisions requiring forfeiture of unexercised options at or following
termination of employment generally are fixed by the Committee, except that no
option or SAR relating to an option may have a term exceeding 10
years. Incentive stock options that are granted to holders of more
than 10% of Whitestone’s voting securities are subject to certain additional
restrictions, including a five-year maximum term and a minimum exercise price of
110% of fair market value.
A stock
option or SAR may be exercised in whole or in part at any time, with respect to
whole shares only, within the period permitted thereunder for the exercise
thereof. Stock options and SARs will be exercised by written notice of intent to
exercise the stock option or SAR and, with respect to options, payment in full
to Whitestone of the amount of the option price for the number of shares with
respect to which the option is then being exercised.
Payment
of the option price must be made in cash or cash equivalents, or, at the
discretion of the Committee, (i) by transfer, either actually or by attestation,
to Whitestone of shares that have been held by the participant for at least six
months (or such lesser period as may be permitted by the Committee) which have a
fair market value on the date of exercise equal to the option price, together
with any applicable withholding taxes, or (ii) by a combination of such cash or
cash equivalents and such shares. In addition, if permitted by the
Committee in its sole discretion, payment may also be made in whole or in part
in the form of an option to acquire shares or in the form of another award
(based, in each case, on the fair market value of such option or award on the
date the option is exercised). Subject to applicable securities laws,
an option may also be exercised by delivering a notice of exercise and
simultaneously selling the shares thereby acquired, pursuant to a brokerage or
similar agreement approved in advance by proper officers of Whitestone, using
the proceeds of such sale as payment of the option price, together with any
applicable withholding taxes. Until the participant has been issued
the shares subject to such exercise, he or she shall possess no rights as a
shareholder with respect to such shares. Subject to certain
exceptions for non-qualified stock options, options are generally not
transferable other than by will or the laws of descent or
distribution.
Restricted Common
Shares and Restricted Common Share Units. The Committee is
authorized to grant restricted common shares and restricted common share
units. Restricted common shares are common shares subject to transfer
restrictions as well as forfeiture upon certain terminations of employment prior
to the end of a restricted period or other conditions specified by the Committee
in the award agreement. Restricted shares are also subject to
restrictions on voting rights and receipt of dividends. None of the
restricted common shares may be transferred, encumbered or disposed of during
the restricted period or until after fulfillment of the restrictive
conditions.
Each
restricted common share unit has a value equal to the fair market value of a
common share on the date of grant. The Committee determines, in its
sole discretion, the restrictions applicable to the restricted common share
units. A participant may be credited with dividend equivalents on any
vested restricted common share units at the time of any payment of dividends to
shareholders on common shares. Except as determined otherwise by the
Committee, restricted common share units may not be transferred, encumbered or
disposed of, and such units shall terminate, without further obligation on the
part of Whitestone, unless the participant remains in continuous employment of
Whitestone for the restricted period and any other restrictive conditions
relating to the restricted share units are met.
Restricted Unit
Award. The Committee is authorized to grant units in our
Operating Partnership, subject to the terms of the limited partnership agreement
of the Operating Partnership. The units would be represented by a
restricted unit award agreement. A participant who is receives a
restricted unit award agreement has immediate rights of ownership in the units
underlying the award, but such units are subject to restrictions in accordance
with the terms and provisions of the Plan and the limited partnership agreement
of the Operating Partnership, as amended, and may be subject to additional
restrictions in accordance with the terms of a restricted unit award agreement,
including provisions causing the units to be subject to forfeiture by the
individual until the earlier of (a) the time such restrictions lapse or are
satisfied, or (b) the time such shares are forfeited, pursuant to the terms and
provisions of any award agreement pertaining to the award.
Performance
Awards. A performance award consists of a right that is
denominated in cash or common shares, valued in accordance with the achievement
of certain performance goals during certain performance periods as established
by the Committee, and payable at such time and in such form as the Committee
shall determine. Performance awards may be paid in a lump sum or in
installments following the close of a performance period or on a deferred basis,
as determined by the Committee. Termination of employment prior to
the end of any performance period, other than for reasons of death or total
disability, will result in the forfeiture of the performance award. A
participant’s rights to any performance award may not be transferred, encumbered
or disposed of in any manner, except by will or the laws of descent and
distribution or as the Committee may otherwise determine.
Performance
awards are subject to certain specific terms and conditions under the
Plan. Unless otherwise expressly stated in the relevant award
agreement, each award granted to a Covered Officer (as defined in Section
162(m)) under the Plan is intended to be performance-based compensation within
the meaning of Section 162(m). Performance goals for Covered Officers
will be limited to one or more of the following financial performance measures
relating to Whitestone or any of its subsidiaries, operating units, business
segments or divisions:
· earnings
before interest, taxes, depreciation and/or amortization;
· operating
income or profit;
· operating
efficiencies;
· return
on equity, assets, capital, capital employed or investment;
· net
income;
· earnings
per share;
· utilization;
· net
investment income;
· gross
profit;
· loan
loss ratios;
· stock
price or total shareholder return;
· net
asset growth;
· debt
reduction;
· funds
from operations;
· strategic
business objectives, consisting of one or more objectives based on meeting
specified cost targets, business expansion goals, and goals relating to
acquisitions or divestitures; or
· any
combination thereof.
Each goal
may be expressed on an absolute and/or relative basis, may be based on or
otherwise employ comparisons based on internal targets, the past performance of
Whitestone or any subsidiary, operating unit or division of Whitestone and/or
the past or current performance of other companies, and in the case of
earnings-based measures, may use or employ comparisons relating to capital,
shareholders’ stock and/or shares outstanding, or to assets or net
assets. The Committee may appropriately adjust any evaluation of
performance under criteria set forth in the Plan to exclude any of the following
events that occurs during a performance period:
|
·
|
litigation
or claim judgments or settlements;
|
|
·
|
the
effect of changes in tax law, accounting principles or other such laws or
provisions affecting reported
results;
|
|
·
|
accruals
for reorganization and restructuring programs;
and
|
|
·
|
any
extraordinary non-recurring items as described in Statement of Financial
Accounting Standards No. 144 and/or in management’s discussion and
analysis of financial condition and results of operations appearing in
Whitestone’s annual report to shareholders for the applicable
year
|
To the
extent necessary to comply with Section 162(m) of the Code, with respect to
grants of performance awards, no later than 90 days following the commencement
of each performance period (or other time required or permitted by Section
162(m)), the Committee will, in writing, (1) select the performance goal or
goals applicable to the performance period, (2) establish the various targets
and bonus amounts which may be earned for such performance period, and (3)
specify the relationship between performance goals and targets and the amounts
to be earned by each Covered Officer for such performance period.
Following the completion of each performance period, the Committee
will certify in writing whether the applicable performance targets have been
achieved and the amounts, if any, payable to Covered Officers for such
performance period. In determining the amount earned by a Covered
Officer for a given performance period, subject to any applicable award
agreement, the Committee shall have the right to reduce (but not increase) the
amount payable at a given level of performance to take into account additional
factors that the Committee may deem relevant to the assessment of individual or
corporate performance for the performance period. With respect to any
Covered Officer, the maximum annual number of shares in respect of which all
performance awards may be granted under the Plan is 500,000 and the maximum
annual amount of all performance awards that are settled in cash is $5,000,000.
Other Share-Based
Awards. The Committee is authorized to grant any other type of
awards that are denominated or payable in, valued by reference to, or otherwise
based on or related to the common shares. The Committee will determine the terms
and conditions of such awards, consistent with the terms of the
Plan.
Non-Employee
Trustee Awards. Subject to applicable legal requirements, the
Board may provide that all or a portion of a non-employee trustee’s annual
retainer and/or retainer fees or other awards or compensation as determined by
the Board be payable in non-qualified stock options, restricted shares,
restricted share units and/or other share-based awards, including unrestricted
shares, either automatically or at the option of the non-employee
trustees. The Board will determine the terms and conditions of any
such awards, including those that apply upon the termination of a non-employee
trustee’s service as a member of the Board. Non-employee trustees are
also eligible to receive other awards pursuant to the terms of the Plan,
including options and SARs, restricted shares and restricted share units, and
other share-based awards upon such terms as the Committee may determine;
provided, however, that with respect to awards made to members of the Committee,
the Plan will be administered by the Board.
Termination of
Employment. The Committee will determine the terms and
conditions that apply to any award upon the termination of employment with
Whitestone, its subsidiaries and affiliates, and provide the terms in the
applicable award agreement or in its rules or regulations.
Change in
Control. The Committee may specify in the applicable award
agreement at or after grant, or otherwise by resolution prior to a Change in
Control (as described below), that all or a portion of the outstanding awards
under the Plan shall vest, become immediately exercisable or payable and have
all restrictions lifted upon a Change in Control. As defined in the Plan, a
Change in Control would generally include the following events:
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·
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Any
person, or group, other than the Company or one of it subsidiaries,
becomes the beneficial owner of more than 35% of the combined voting power
of the then outstanding securities of the Company (other than as a result
of an issuance of securities initiated by the Company in the ordinary
course of business).
|
|
·
|
In
connection with a merger, tender offer or other business combination, less
than a majority of the combined voting power of the then outstanding
securities of the Company after such transaction are held in the aggregate
by the holders of the Company’s securities immediately prior to such
transaction.
|
|
·
|
A
complete liquidation or dissolution of the
Company.
|
|
·
|
The
sale or other disposition of all or substantially all of the assets of the
Company to any person (other than a transfer to a
subsidiary).
|
|
·
|
During
any period of 2 consecutive years, individuals who at the beginning of the
2 year period constitute the Board cease for any reason to constitute at
least a majority thereof, unless the election, or the nomination for
election by the Company’s shareholders, of each trustee of the Company
first elected during such period was approved by a vote of at least
two-thirds (2/3rds) of the trustees of the Company then still in office
and were in office before the 2 year period and otherwise not put in
office in connection with any event listed
above.
|
|
·
|
The
sale or other disposition of all or substantially all of the assets of the
Company to any person (other than a transfer to a
subsidiary).
|
|
·
|
with
respect to Award Agreements for the chief executive officer and the chief
operating officer only, a termination of the chief executive officer
without cause, excluding non-appealable determinations by a court of law
for fraud, gross negligence, or willful neglect, which would be considered
termination for cause.
|
Amendment and
Termination. The Board may amend, alter, suspend, discontinue
or terminate the Plan or any portion of the Plan at any time, provided that no
such amendment, alteration, suspension, discontinuation or termination shall be
made without shareholder approval if (a) such approval is necessary to comply
with any tax or regulatory requirement for which or with which the Board deems
it necessary or desirable to comply or (b) if such amendment, alteration,
suspension, discontinuation or termination constitutes a material revision to
the Plan. Among other things, a material revision includes:
|
·
|
a
material increase in the number of shares subject to the Plan (other than
the Share Increase);
|
|
·
|
an
expansion of the types of awards under the
Plan;
|
|
·
|
a
material expansion of the class of employees, trustees or other
participants eligible to participate in the
Plan;
|
|
·
|
a
material extension of the term of the 2008 Plan;
and
|
|
·
|
a
material change to the method of determining option price under the
Plan.
|
A
material revision does not include any revision that curtails rather than
expands the scope of the Plan. Subject to certain restrictions in the
Plan, the Committee may waive any conditions or rights under, amend any terms
of, or alter, suspend, discontinue, cancel or terminate any award, either
prospectively or retroactively. The Committee does not have the
power, however, to amend the terms of previously granted options to reduce the
exercise price per share subject to such option or to cancel such options and
grant substitute options with a lower exercise price per share than the
cancelled options. The Committee also may not materially and
adversely affect the rights of any award holder without the award holder’s
consent.
Other Terms of
Awards. Whitestone may take action, including the withholding
of amounts from any award made under the Plan, to satisfy withholding and other
tax obligations. The Committee may provide for additional cash
payments to participants to defray any tax arising from the grant, vesting,
exercise or payment of any award.
Effective
Date. The Plan will be effective upon approval by the
shareholders at the 2008 annual meeting.
Because
awards granted under the Plan will be made at the discretion of the Committee,
the benefits that will be awarded under the Plan are not currently
determinable.
Certain Federal
Income Tax Consequences. The following is a brief description
of the Federal income tax consequences generally arising with respect to awards
under the Plan.
Tax
consequences to Whitestone and to participants receiving awards will vary with
the type of award. Generally, a participant will not recognize
income, and Whitestone is not entitled to take a deduction, upon the grant of an
incentive stock option, a nonqualified option, a SAR or a restricted share
award. A participant will not have taxable income upon exercising an
incentive stock option (except that the alternative minimum tax may
apply). Upon exercising an option other than an incentive stock
option, the participant must generally recognize ordinary income equal to the
difference between the exercise price and fair market value of the freely
transferable and non-forfeitable common shares acquired on the date of
exercise.
If a
participant sells common shares stock acquired upon exercise of an incentive
stock option before the end of two years from the date of grant and one year
from the date of exercise, the participant must generally recognize ordinary
income equal to the difference between (i) the fair market value of the common
shares at the date of exercise of the incentive stock option (or, if less, the
amount realized upon the disposition of the incentive stock option shares), and
(ii) the exercise price. Otherwise, a participant’s disposition of
common shares acquired upon the exercise of an option (including an incentive
stock option for which the incentive stock option holding period is met)
generally will result in short-term or long-term capital gain or loss measured
by the difference between the sale price and the participant’s tax basis in such
shares (the tax basis generally being the exercise price plus any amount
previously recognized as ordinary income in connection with the exercise of the
option).
Whitestone
generally will be entitled to a tax deduction equal to the amount recognized as
ordinary income by the participant in connection with an
option. Whitestone generally is not entitled to a tax deduction
relating to amounts that represent a capital gain to a
participant. Accordingly, Whitestone will not be entitled to any tax
deduction with respect to an incentive stock option if the participant holds the
shares of common stock for the incentive stock option holding periods prior to
disposition of the shares.
Similarly,
the exercise of an SAR will result in ordinary income on the value of the stock
appreciation right to the individual at the time of
exercise. Whitestone will be allowed a deduction for the amount of
ordinary income recognized by a participant with respect to an
SAR. Upon a grant of restricted shares, the participant will
recognize ordinary income on the fair market value of the common shares at the
time restricted shares vest unless a participant makes an election under Section
83(b) of the Code to be taxed at the time of grant. The participant
also is subject to capital gains treatment on the subsequent sale of any common
shares acquired through the exercise of an SAR or restricted share
award. For this purpose, the participant’s basis in the common shares
is its fair market value at the time the SAR is exercised or the restricted
share becomes vested (or is granted, if an election under Section 83(b) is
made). Payments made under performance awards are taxable as ordinary
income at the time an individual attains the performance goals and the payments
are made available to, and are transferable by, the participant.
Restricted
unit awards consisting of operating partnership units that constitute “profits
interests” within the meaning of the Code and published IRS guidance generally
will not be taxed to the recipient at the time of grant. Instead,
such units generally will be taxed upon their disposition. Generally,
under such circumstances, no deduction is available to the Company or the
Operating Partnership upon the grant, vesting or disposition of the
units. Alternatively, restricted unit awards consisting of operating
partnership units that do not constitute “profits interests” within the meaning
of the Code and IRS guidance generally will be taxed to the recipient at the
time of grant based on the difference in the value of the unit on the date of
grant and the amount paid for such unit by the recipient. Any amount
included in the taxable income of the recipient of the unit upon the grant
should result in a corresponding deduction to the Company or the Operating
Partnership. Recipients of operating partnership units will be required to
report on their income tax returns their allocable shares of the Operating
Partnership’s income, gain, loss, deduction, and credit, regardless of whether
the Operating Partnership makes a distribution of cash to such
recipients. Further, distributions of cash from the Operating
Partnership to recipients of units may be taxable to the recipient to the extent
that such amounts received exceed the basis in their units
Section
162(m) of the Code generally disallows a public company’s tax deduction for
compensation paid in excess of $1 million in any tax year to its five most
highly compensated executives. However, compensation that qualifies
as “performance-based compensation” is excluded from this $1 million deduction
limit and therefore remains fully deductible by the company that pays
it. Whitestone intends that (i) performance awards and (ii) options
granted (a) with an exercise price at least equal to 100% of fair market value
of the underlying shares of common stock at the date of grant (b) to employees
the Committee expects to be named executive officers at the time a deduction
arises in connection with such awards, qualify as “performance-based
compensation” so that these awards will not be subject to the Section 162(m)
deduction limitations.
The
foregoing discussion is general in nature and is not intended to be a complete
description of the Federal income tax consequences of the Plan. This
discussion does not address the effects of other Federal taxes or taxes imposed
under state, local or foreign tax laws. Participants in the Plan are urged to
consult a tax advisor as to the tax consequences of participation.
The Plan
is not intended to be a “qualified plan” under Section 401(a) of the
Code.
SHAREHOLDER
PROPOSALS
We will
consider for inclusion in our proxy materials for the 2009 annual meeting of
shareholders, shareholder proposals that are received at our executive offices
no later than March 29, 2009 and that comply with all applicable requirements of
Rule 14a-8 promulgated under the Securities Exchange Act of 1934, as amended, or
the Exchange Act. Proposals must be sent to our Corporate Secretary at
Whitestone REIT, 2600 S. Gessner, Suite 500, Houston, Texas, 77063.
Pursuant
to Whitestone REIT’s bylaws, as amended, shareholders wishing to submit
proposals or trustee nominations that are not to be included in our proxy
materials must have given timely notice thereof in writing to our Corporate
Secretary. To be timely for the 2009 annual meeting of shareholders, you must
notify our Corporate Secretary, in writing, not later than the close of business
on______, nor earlier than the close of business on_________. We also advise you
to review Whitestone REIT’s bylaws, which contain additional requirements about
advance notice of shareholder proposals and trustee nominations, including the
different notice submission date requirements in the event that we mail out the
notice for our 2009 annual meeting of shareholders 30 days before or after
______. The Chairman of the 2009 annual meeting of shareholders may determine,
if the facts warrant, that a matter has not been properly brought before the
meeting and, therefore, may not be considered at the meeting. In addition, the
proxy solicited by the Board of Trustees for the 2009 annual meeting of
shareholders will confer discretionary voting authority with respect to (i) any
proposal presented by a shareholder at that meeting for which Whitestone REIT
has not been provided with timely notice and (ii) any proposal made in
accordance with Whitestone REIT’s bylaws, if the 2009 proxy statement briefly
describes the matter and how management’s proxy holders intend to vote on it, if
the shareholder does not comply with the requirements of Rule 14a-4(c)(2)
promulgated under the Exchange Act.
Shareholder
Nominations for Trustee
If a
shareholder is recommending a candidate to serve on the Board of Trustees, the
recommendation must include the information specified in Whitestone REIT’s
bylaws, including the following:
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·
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the
shareholder’s name and address, and the class, series and number of all
shares of Whitestone REIT which are owned beneficially by such
shareholder;
|
|
·
|
to
the extent known by such shareholder, the name and address of any other
shareholder supporting such
candidate;
|
|
·
|
the
name, age, business address and residence address of such candidate
proposed;
|
|
·
|
the
class, series and number of shares of Whitestone REIT which are owned
beneficially and of record by such candidate and the date such shares were
acquired and the investment intent of such
acquisition;
|
|
·
|
the
nominee’s written consent to being named in Whitestone REIT’s proxy
statement as a nominee and to serving as a trustee if elected;
and
|
|
·
|
all
information regarding the nominee that would be required to be included in
Whitestone REIT’s proxy statement by the rules of the SEC, including the
nominee’s age, business experience for the past five years and any other
trustee or directorships held by the
nominee.
|
If a
shareholder proposes to bring any other business before the 2009 annual meeting,
the proposal must include a description of the business desired to be brought
before the meeting, the reasons for proposing such business at the meeting and
any material interest or anticipated interest in such business of such
shareholder and any person associated with such shareholder.
PROPOSAL
NO. 3:
AMENDING
AND RESTATING OUR DECLARATION OF TRUST
Overview
of Reasons for Proposed Changes
The
Company was originally structured as an externally-advised and managed REIT
conducting business solely through an external adviser pursuant to separate
investment advisory and asset management agreements. The Company’s
Amended and Restated Declaration of Trust, as filed with the Maryland Department
of Assessments and Taxation on July 28, 2004 (the “Current Declaration”), was
originally set up to accommodate the Company’s former structure as an externally
advised and managed REIT. In addition, many of the provisions in the
Current Declaration were included in order to comply with the requirements of
the North American Securities Administrators Association (“NASAA”) guidelines
for offerings, as adopted by many of the states, in order to oermit the Company
to conduct a continuous offering of the Company’s common shares registered with
the SEC and in the several states.
In
October 2006, the Company converted to a self-advised, self-managed REIT
conducting business under the supervision of its Board of Trustees through its
officers and employees. In addition, the Company discontinued raising
equity capital through the sale of the Company’s common shares in a continuous
offering registered with the SEC and the several states, and is no longer
required to comply with the NASAA guidelines imposed on REITs who sell
securities that are not listed on a national securities exchange. The Company
intends to pursue additional capital and the listing of its common shares on a
national securities exchange as soon as market conditions permit.
We did
not amend our Current Declaration in order to accommodate for our new business
structure, to account for the fact that the Company is no longer externally
advised and managed or to otherwise prepare for a future equity
offering. The provisions in the Current Declaration are not
consistent with the Company’s current management structure and capital
plans. We believe the Current Declaration in its present form would
require significant amendment and restatement prior to the execution of a public
offering and listing of the Company’s common shares.
For these
reasons, we are asking you to approve an amendment and restatement of our
Current Declaration. By doing so, our trustees will be given powers
substantially similar to those granted to directors of most publicly traded
REITs. We believe we will be able to operate in a more efficient and economical
manner by allowing our board of trustees to react quickly to opportunities to
list our common shares and to changes in the competitive and regulatory
environment in which we operate. If the proposal to adopt the Second Amendment
and Restatement of our Declaration of Trust is not approved at the annual
meeting, we would have to wait to undertake the amendment in connection with a
listed offering, and a delay in shareholder approval could adversely affect the
success of the offering.
The Board
of Trustees believes that it is advisable and in the best interests of the
Company to amend and restate the Company’s Declaration of Trust in order to
accommodate the Company’s current structure as an internally-advised and managed
REIT and to prepare for an offering of additional common shares of beneficial
interest in the Company and the listing of such shares.
Recommendation
Our
Board of Trustees unanimously recommends that you vote “FOR” Proposal No. 3,
authorizing the Board to adopt and execute the Second Amended and Restated
Declaration of Trust for Whitestone REIT.
Comparison
of Provisions of Our Current Declaration of Trust to the Proposed Second Amended
and Restated Declaration of Trust
Below is
a comparison of what we believe to be the material changes in the Second Amended
and Restated Declaration of Trust of the Company as compared to the Current
Declaration. This comparison is not an exhaustive listing of all
changes and we would encourage you to carefully read the enclosed Second Amended
and Restated Declaration of Trust attached to this Proxy Statement as Annex B.
The
following table summarizes only those provisions where
the proposed Second Amended and Restated Declaration of Trust is substantially
different from the Current Declaration.
|
Current Declaration of
Trust
|
|
Second
Amended and Restated
Declaration of Trust
|
Name
|
The
current Declaration of Trust provides that our name is “Hartman Commercial
Properties REIT.” As allowed by the current Declaration of Trust, the
change of the name to “Whitestone REIT” was approved by the Board and
became effective April 6, 2007.
|
|
The
proposed Declaration of Trust correctly reflects our name as “Whitestone
REIT.” As before, the Board may change the name without shareholder
approval.
|
Dividend
and Distributions
|
The
Board may from time to time authorize dividends distributions as the Board
in its discretion shall determine. In-kind distributions are allowed under
certain circumstances in conjunction with acceptance by the
shareholder.
|
|
The
Board may from time to time authorize dividends distributions as the Board
in its discretion shall determine. The proposed Declaration of Trust does
not provide for in-kind distributions.
|
Suitability
of Shareholders
|
Investors
are required to meet certain suitability standards, as required by
securities laws of individual states.
|
|
As
the Company does not intend to offer unlisted shares through registered
state securities offerings in the future, the proposed Declaration of
Trust does not address suitability standards.
|
Repurchase
of Shares
|
The
Board may establish repurchase programs.
|
|
The
proposed Declaration of Trust does not specifically allow or preclude the
repurchase of shares by the Company.
|
Number
of Trustees
|
The
number of Trustees, initially six, may be increased or decreased from time
to time pursuant to the Bylaws, provided that the total number shall not
be fewer than three (3).
|
|
The
number of Trustees is currently four (4), but such number may be
increased or decreased pursuant to the
Bylaws.
|
Term
of Trustees
|
Pursuant
to the Articles Supplementary, the Board “opted-in” to Section 3-803,
which provides for a staggered Board, with each Trustee serving a three
(3) year term.
|
|
No
change from the election in the Articles Supplementary. The
Trustees are divided into 3 classes with 3 year terms until such time that
the Board decides to “opt-out” of the requirements of Section 3-803 of the
MGCL, in which case the Trustees would serve 1 year terms and would be
elected annually at the annual shareholders meeting.
|
Advisor
|
The
current Declaration of Trust provides for the appointment and various
obligations of and payment to an external advisor. The Company
was previously externally managed by an advisor.
|
|
Because
the Company is no longer externally managed, the proposed Declaration of
Trust omits provisions regarding an advisor.
|
Investment
Objectives and Limitations
|
The
current Declaration of Trust provides objectives and limitations on the
Company’s investment policies.
|
|
As
the Company does not intend to offer unlisted shares through registered
state securities offerings in the future, the proposed Declaration of
Trust is not required to address such investment objectives.
|
Conflicts
of Interest
|
The
current Declaration of Trust addresses potential conflicts of interest
between the Company, any sponsor and its advisor.
|
|
Because
the Company is now internally managed and does not intend to offer
securities through registered state securities offerings in the future,
the proposed Declaration of Trust does not address such conflicts of
interest.
|
Right
of Inspection
|
Any
shareholder is permitted access to the books and records of the Trust upon
reasonable notice during normal business hours.
|
|
Unchanged,
however, mechanics are governed by Section 2-512 of
MGCL.
|
Access
to Shareholder List
|
A
shareholder list may be requested by a shareholder and shall be mailed
within 10 days of the receipt of the request upon a reasonable
charge.
|
|
Mechanics
are governed by Section 2-513 of MGCL, which permits a 5% shareholder to
request a copy of the current stock ledger of the
company.
|
Reports
|
The
Trustees shall mail to each shareholder an annual report within 120 days
after the end of each fiscal year containing certain information regarding
the advisor and related fees.
|
|
As
the Company is subject to the Securities Exchange Act of 1934, it is
required to file an annual report on From 10-K for each year, and these
reports are publicly available on the Company’s website and the SEC’s
website. Because the Company is no longer externally managed, such
information regarding the advisor as previously required by the
Declaration of Trust is no longer applicable.
|
Duration
|
Under
the current Declaration of Trust, twelve years after the Company’s first
offering, if the Company is not in the process of listing or making an
orderly dissolution, upon receipt by the Secretary of written requests
from shareholders holding ten percent of the outstanding common shares,
the Company must proxy the shareholders as to whether the Company should
be dissolved.
|
|
The
Company shall continue perpetually unless terminated by adoption of
resolution by the Board and submission of the matter to the shareholders
for approval, to be approved by the affirmative vote of two thirds of all
the votes entitled to be cast on the matter.
|
Removal
of Trustees
|
Pursuant
to the Articles Supplementary, shareholders can remove any trustee by the
affirmative vote of at least two-thirds (2/3) of all votes entitled to be
cast.
|
|
No
change from Articles Supplementary. Shareholders can remove any trustee by
the affirmative vote of at least two-thirds (2/3) of all votes entitled to
be cast.
|
Shareholder
Action without a Meeting
|
Permits
Bylaws to contain a provision permitting shareholders to take action by
written consent of the requisite number of shares required to take such
action, without holding a meeting. The Company’s Bylaws do not currently
contain such provision.
|
|
Permits
shareholder action without a meeting only upon unanimous written or
electronic consent of the
shareholders.
|
OTHER
BUSINESS
The Board
of Trustees knows of no other business to be presented for action at the annual
meeting. If any matters do come before the meeting on which action can properly
be taken, it is intended that the proxies shall vote in accordance with the
judgment of the person or persons exercising the authority conferred by the
proxy at the meeting. The submission of a proposal does not guarantee its
inclusion in our proxy statement or presentation at the meeting unless certain
securities law requirements are met.
You are
cordially invited to attend the annual meeting of shareholders in person.
Whether or not you plan to attend the meeting, you are requested to complete,
date, sign and promptly return the accompanying white proxy card in the enclosed
postage-paid envelope.
|
|
By
order of the Board of Trustees,
|
|
|
|
|
|
|
|
|
John
J. Dee |
|
|
Chief
Operating Officer and Corporate
Secretary |
June __,
2008
Houston,
Texas
ANNEX A
WHITESTONE
REIT 2008 LONG-TERM EQUITY INCENTIVE
OWNERSHIP PLAN
WHITESTONE
REIT
2008
LONG-TERM EQUITY INCENTIVE OWNERSHIP PLAN
TABLE
OF CONTENTS
|
|
Tab
|
|
|
|
|
|
Section 1.
|
Purpose
|
1
|
|
Section 2.
|
Definitions
|
1
|
|
Section 3.
|
Administration
|
5
|
|
Section 4.
|
Common Shares Available For
Awards
|
6
|
|
Section 5.
|
Eligibility
|
7
|
|
Section 6.
|
Stock Options And Stock
Appreciation Rights
|
7
|
|
Section 7.
|
Restricted Common Shares And
Restricted Common Share Units
|
9
|
|
Section 8.
|
Performance
Awards
|
11
|
|
Section 9.
|
Other Share-Based
Awards.
|
11
|
|
Section 10.
|
Non-Employee Trustee
Awards.
|
11
|
|
Section 11.
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Provisions Applicable To Covered
Officers And Performance Awards
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12
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Section 12.
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Termination Of
Employment.
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13
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Section 13.
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Change In
Control.
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13
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Section 14.
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Amendment And
Termination.
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13
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Section 15.
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General
Provisions.
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14
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Section 16.
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Term Of The
Plan
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16
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WHITESTONE
REIT
2008
LONG-TERM EQUITY INCENTIVE OWNERSHIP PLAN
This plan shall be known as the
“Whitestone REIT 2008 Long-Term Equity Incentive Ownership Plan” (the “Plan”). The
purpose of the Plan is to promote the interests of Whitestone REIT, a Maryland
real estate investment trust (the “Company”), its Subsidiaries and its
shareholders by (i) attracting and retaining key officers, employees, and
trustees of, and consultants to, the Company and its Subsidiaries and
Affiliates; (ii) motivating such individuals by means of
performance-related incentives to achieve long-range performance goals; (iii)
enabling such individuals to participate in the long-term growth and financial
success of the Company; (iv) encouraging ownership of equity in the Company
by such individuals; and (v) linking their compensation to the long-term
interests of the Company and its shareholders. With respect to any
awards granted under the Plan that are intended to comply with the requirements
of “performance-based compensation” under Section 162(m) of the Code, the
Plan shall be interpreted in a manner consistent with such
requirements.
As used in the Plan, the following
terms shall have the meanings set forth below:
(a) “Affiliate” shall mean (i) any
entity that, directly or indirectly, is controlled by the Company, (ii) any
entity in which the Company has a significant equity interest, (iii) an
affiliate of the Company, as defined in Rule 12b-2 promulgated under
Section 12 of the Exchange Act, and (iv) any entity in which the
Company has at least twenty percent (20%) of the combined voting power of the
entity’s outstanding voting securities, in each case as designated by the Board
as being a participating employer in the Plan.
(b) “Award” shall mean any Option, Stock
Appreciation Right, Restricted Common Share Award, Restricted Common Share Unit,
Restricted Unit Award, Performance Award, Other Share-Based Award or other award
granted under the Plan, whether singly, in combination or in tandem, to a
Participant by the Committee (or the Board) pursuant to such terms, conditions,
restrictions and/or limitations, if any, as the Committee (or the Board) may
establish or which are required by applicable legal requirements.
(c) “Award
Agreement” shall
mean any written agreement, contract or other instrument or document evidencing
any Award, which may, but need not, be executed or acknowledged by a
Participant.
(d) “Board” shall mean the Board of
Trustees of the
Company.
(e) “Change in
Control” shall
mean, unless otherwise defined in the applicable Award Agreement, any of the
following events:
(i) any
person or entity, including a “group” as defined in Section 13(d)(3) of the
Exchange Act, other than the Company or a wholly-owned subsidiary thereof or any
employee benefit plan of the Company or any of its Subsidiaries, becomes the
beneficial owner of the Company’s securities having 35% or more of the combined
voting power of the then outstanding securities of the Company that may be cast
for the election of trustees of the Company (other than as a result of an
issuance of securities initiated by the Company in the ordinary course of
business);
(ii) as the
result of, or in connection with, any cash tender or exchange offer, merger or
other business combination or contested election, or any combination of the
foregoing transactions, less than a majority of the combined voting power of the
then outstanding securities of the Company or any successor company or entity
entitled to vote generally in the election of the trustees of the Company or
such other corporation or entity after such transaction are held in the
aggregate by the holders of the Company’s securities entitled to vote generally
in the election of trustees of the Company immediately prior to such
transaction;
(iii) during
any period of two (2) consecutive years, individuals who at the beginning of any
such period constitute the Board cease for any reason to constitute at least a
majority thereof, unless the election, or the nomination for election by the
Company’s shareholders, of each Trustee of the Company first elected during such
period was approved by a vote of at least two-thirds (2/3rds) of the Trustees of
the Company then still in office who were (a) Trustees of the Company at the
beginning of any such period, and (b) not initially (1) appointed or elected to
office as result of either an actual or threatened election and/or proxy contest
by or on behalf of a Person other than the Board, or (2) designated by a Person
who has entered into an agreement with the Company to effect a transaction
described in (i) or (ii) above or (iv) or (v) below;
(iv) a
complete liquidation or dissolution of the Company;
(v) the
sale or other disposition of all or substantially all of the assets of the
Company to any Person (other than a transfer to a Subsidiary); or
(vi) with
respect to Award Agreements for the chief executive officer and the chief
operating officer only, a termination of the chief executive officer without
cause, excluding non-appealable determinations by a court of law for fraud,
gross negligence, or willful neglect, which would be considered termination for
cause.
(f) “Code” shall mean the Internal
Revenue Code of 1986, as amended from time to time.
(g) “Committee” shall mean a committee of
the Board composed of not less than two Non-Employee Trustees, at least two of
whom shall be (i) a “non-employee director” for purposes of Section 16 of the
Exchange Act and Rule 16b-3 thereunder, (ii) an “outside director” for
purposes of Section 162(m) and the regulations promulgated under the Code,
and each of whom shall be “independent” within the meaning of the listing
standards of the Nasdaq Stock Market. To the extent that compensation
realized in respect of Awards is intended to be “performance based” under
Section 162(m) of the Code and the Committee is not comprised solely of
individuals who are “outside directors” within the meaning of
Section 162(m) of the Code, the Committee may from time to time delegate
some or all of its functions under the Plan to a committee or subcommittee
composed of members that meet the relevant requirements.
(h) “Common
Shares” or “Shares” shall mean the common shares
of beneficial interest, par value $0.001 per share, of the Company.
(i) “Consultant” shall mean any consultant to
the Company or its Subsidiaries or Affiliates.
(j) “Covered
Officer” shall
mean at any date (i) any individual who, with respect to the previous
taxable year of the Company, was a “covered employee” of the Company within the
meaning of Section 162(m); provided, however, that the term “Covered
Officer” shall not include any such individual who is designated by the
Committee, in its discretion, at the time of any Award or at any subsequent
time, as reasonably expected not to be such a “covered employee” with respect to
the current taxable year of the Company and (ii) any individual who is
designated by the Committee, in its discretion, at the time of any Award or at
any subsequent time, as reasonably expected to be such a “covered employee” with
respect to the current taxable year of the Company or with respect to the
taxable year of the Company in which any applicable Award will be paid or
vested.
(k) “Disability” shall mean, unless otherwise
defined in the applicable Award Agreement, a disability that would qualify as a
total and permanent disability under the Company’s then current long-term
disability plan.
(l) “Employee” shall mean a current or
prospective officer or employee of the Company or of any Subsidiary or
Affiliate.
(m) “Exchange
Act” shall mean
the Securities Exchange Act of 1934, as amended from time to time.
(n) “Fair Market
Value” with
respect to the Common Shares, shall mean, for purposes of a grant of an Award as
of any date, (i) the average of the closing sales prices of the Common
Shares on all national securities exchanges on which the Common Shares may at
the time be listed, or any other such exchange on which the Common Shares are
traded, on such date, or in the absence of reported sales on such date, the
average closing sales prices on the immediately preceding date on which sales
were reported, (ii) if on any day the Common Shares shall not be quoted on a
national securities exchange, the average of the high and low bid and asked
prices on such day in the over-the-counter market as reported by National
Quotation Bureau Incorporated, or any similar successor organization, or
(iii) in the event there is no public market or over-the-counter market for
the Common Shares on such date, the fair market value as determined, in good
faith, by the Board or Committee in its sole discretion, and for purposes of a
sale of a Common Share as of any date, the actual sales price on that
date.
(o) “Incentive Stock
Option” shall
mean an option to purchase Common Shares from the Company that is granted under
Section 6
of the Plan and that is intended to meet the requirements of Section 422 of
the Code or any successor provision thereto.
(p) “Non-Qualified
Stock Option”
shall mean an option to purchase Common Shares from the Company that is granted
under Sections 6 or
10 of the Plan
and is not intended to be an Incentive Stock Option.
(q) “Non-Employee
Trustee” shall
mean a member of the Board who is not an officer or employee of the Company or
any Subsidiary or Affiliate.
(r) “Operating
Partnership” means Whitestone REIT Operating Partnership,
L.P.
(s) “Option” shall mean an Incentive
Stock Option or a Non-Qualified Stock Option.
(t) “Option
Price” shall mean
the purchase price payable to purchase one Common Share upon the exercise of an
Option.
(u) “Other Share-Based
Award” shall mean
any Award granted under Sections 9 or
10 of the
Plan.
(v) “Participant” shall mean any Employee,
Trustee, Consultant or other person who receives an Award under the
Plan.
(w) “Performance
Award” shall mean
any Award granted under Section 8 of the
Plan.
(x) “Person”
shall mean any individual, corporation, partnership, limited liability company,
association, joint-stock company, trust, unincorporated organization, government
or political subdivision thereof or other entity.
(y) “Restricted Common
Share” shall mean
any Common Share granted under Sections 7 or
10 of the
Plan.
(z) “Restricted Common
Share Unit” shall
mean any unit granted under Sections 7 or
10 of the
Plan.
(aa) “Restricted Unit
Award” means an award of units in the Operating Partnership granted to a
Participant under this Plan whereby the Participant has immediate rights of
ownership in the units underlying the award, but such units are subject to
restrictions in accordance with the terms and provisions of this Plan and the
limited partnership agreement of the Operating Partnership, as amended, and may
be subject to additional restrictions in accordance with the terms of an Award
Agreement pertaining to the Award, including provisions causing the units to be
subject to forfeiture by the individual until the earlier of (a) the time such
restrictions lapse or are satisfied, or (b) the time such shares are forfeited,
pursuant to the terms and provisions of any Award Agreement pertaining to the
Award.
(bb) “Retirement” shall mean, unless otherwise
defined in the applicable Award Agreement, retirement of a Participant from the
employ or service of the Company or any of its Subsidiaries or Affiliates in
accordance with the terms of the applicable Company retirement plan or, if a
Participant is not covered by any such plan, retirement on or after such
Participant’s 65th birthday.
(cc) “SEC” shall mean the Securities
and Exchange Commission or any successor thereto.
(dd) “Section 16” shall mean Section 16
of the Exchange Act and the rules promulgated thereunder and any successor
provision thereto as in effect from time to time.
(ee) “Section 162(m)”
shall mean Section 162(m) of the Code and the regulations promulgated
thereunder and any successor provision thereto as in effect from time to
time.
(ff) “Stock
Appreciation Right”
or “SAR” shall mean a stock
appreciation right granted under Sections 6 or
10 of the Plan
that entitles the holder to receive, with respect to each Common Share
encompassed by the exercise of such SAR, the amount determined by the Committee
and specified in an Award Agreement. In the absence of such a
determination, the holder shall be entitled to receive, with respect to each
Common Share encompassed by the exercise of such SAR, the excess of the Fair
Market Value on
the date of exercise over the Fair Market Value on the date of
grant.
(gg) “Subsidiary” shall mean any Person (other
than the Company) of which a majority of its voting power or its equity
securities or equity interest is owned directly or indirectly by the
Company.
(hh) “Substitute
Awards” shall
mean Awards granted solely in assumption of, or in substitution for, outstanding
awards previously granted by a company acquired by the Company or with which the
Company combines.
(ii) “Trustee” shall mean a member of the
Board.
Section
3.
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Administration.
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3.1 Authority of
Committee. The Plan shall be administered by the Committee,
which shall be appointed by and serve at the pleasure of the Board; provided,
however, with respect to Awards to Non-Employee Trustees, all references in the
Plan to the Committee shall be deemed to be references to the
Board. Subject to the terms of the Plan and applicable law, and in
addition to other express powers and authorizations conferred on the Committee
by the Plan, the Committee shall have full power and authority in its discretion
to: (i) designate Participants; (ii) determine the type or types of Awards
to be granted to a Participant; (iii) determine the number of Common Shares
to be covered by, or with respect to which payments, rights or other matters are
to be calculated in connection with Awards; (iv) determine the timing,
terms, and conditions of any Award; (v) accelerate the time at which all or
any part of an Award may be settled or exercised; (vi) determine whether,
to what extent, and under what circumstances, Awards may be settled or exercised
in cash, Common Shares, other securities, other Awards or other property, or
canceled, forfeited or suspended and the method or methods by which Awards may
be settled, exercised, canceled, forfeited or suspended; (vii) determine
whether, to what extent, and under what circumstances cash, Common Shares, other
securities, other Awards, other property, and other amounts payable with respect
to an Award shall be deferred either automatically or at the election of the
holder thereof or of the Committee; (viii) interpret and administer the
Plan and any instrument or agreement relating to, or Award made under, the Plan;
(ix) except to the extent prohibited by Section 6.2,
amend or modify the terms of any Award at or after grant with the consent of the
holder of the Award; (x) establish, amend, suspend or waive such rules and
regulations and appoint such agents as it shall deem appropriate for the proper
administration of the Plan; and (xi) make any other determination and take
any other action that the Committee deems necessary or desirable for the
administration of the Plan, subject to the exclusive authority of the Board
under Section 14
hereunder to amend or terminate the Plan. The exercise of an Option
or receipt of an Award shall be effective only if an Award Agreement shall have
been duly executed and delivered on behalf of the Company following the grant of
the Option or other Award.
3.2 Committee Discretion
Binding. Unless otherwise expressly provided in the Plan, all
designations, determinations, interpretations, and other decisions under or with
respect to the Plan or any Award shall be within the sole discretion of the
Committee, may be made at any time and shall be final, conclusive, and binding
upon all Persons, including the Company, any Subsidiary or Affiliate, any
Participant and any holder or beneficiary of any Award.
3.3 Delegation. Subject
to the terms of the Plan, the Committee’s charter and applicable law, the
Committee may delegate to one or more officers or managers of the Company or of
any Subsidiary or Affiliate, or to a Committee of such officers or managers, the
authority, subject to such terms and limitations as the Committee shall
determine, to grant Awards to or to cancel, modify or waive rights with respect
to, or to alter, discontinue, suspend or terminate Awards held by Participants
who are not officers or trustees of the Company for purposes of Section 16
of the Exchange Act or who are otherwise not subject to such
section.
Section
4.
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Common
Shares Available For Awards.
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4.1 Common Shares
Available. Subject to the provisions of Section 4.2 hereof,
the maximum aggregate number of Common Shares that may be delivered to
Participants and their beneficiaries under the Plan shall be 12.5% of the
aggregate number of Common Shares and units of the Operating Partnership issued
and outstanding (other than units issued to or held by the Company) at any time
on or before such date and after the Effective Date, which equaled 2,063,885
Common Shares as of the Effective Date. The maximum aggregate number
of Common Shares with respect to which Awards may be granted under the Plan will
be increased to account for the issuance of additional Common Shares or units in
the Operating Partnership, in an amount up to 12.5% of the aggregate additional
Common Shares or units issued, including Common Shares or units included in the
Plan so that the 12.5% is not diluted. Notwithstanding the foregoing
and subject to adjustment as provided in Section 4.2 hereof,
(i) no Participant may receive Options or SARs under the Plan in any calendar
year that, taken together, relate to more than 500,000 Common Shares and (ii)
the maximum number of Common Shares that may be issued by Options intended to be
Incentive Stock Options shall be 2,063,885 Common Shares. If, after the
Effective Date of the Plan, any Common Shares covered by an Award granted under
this Plan, or to which such an Award relates, are forfeited, or if such an Award
otherwise terminates, expires unexercised or is canceled, then the Common Shares
covered by such Award, or to which such Award relates, or the number of Common
Shares otherwise counted against the aggregate number of Common Shares with
respect to which Awards may be granted, to the extent of any such forfeiture,
termination, expiration or cancellation, shall again become Common Shares with
respect to which Awards may be granted in accordance with the formula described
above. In addition, Common Shares that are canceled, tendered or
withheld in payment of all or part of the Option Price or exercise price of an
Award or in satisfaction of withholding tax obligations, and Common Shares that
are reacquired with cash tendered in payment of the Option Price or exercise
price of an Award, will be included in or added to the number of Common Shares
available for grant under the Plan.
4.2 Adjustments. In
the event that any unusual or non-recurring transactions, including an unusual
or non-recurring dividend or other distribution (whether in the form of an
extraordinary cash dividend, dividend of Common Shares, other securities or
other property), recapitalization, stock split, reverse stock split,
reorganization, merger, consolidation, split-up, spin-off, combination,
repurchase or exchange of Common Shares or other securities of the Company,
issuance of warrants or other rights to purchase Common Shares or other
securities of the Company, or other similar corporate transaction or event
affects the Common Shares, then the Committee shall in an equitable and
proportionate manner (and, as applicable, in such equitable and proportionate
manner as is consistent with Sections 422 and 409A of the Code and the
regulations thereunder and with Section 162(m) of the Code) either:
(i) adjust any or all of (1) the aggregate number of Common Shares or
other securities of the Company (or number and kind of other securities or
property) with respect to which Awards may be granted under the Plan;
(2) the number of Common Shares or other securities of the Company (or
number and kind of other securities or property) subject to outstanding Awards
under the Plan, provided that the number of Common Shares subject to any Award
shall always be a whole number; (3) the grant or exercise price with
respect to any Award under the Plan; and (4) the limits on the number of Common
Shares that may be granted to Participants under the Plan in any calendar year;
(ii) provide for an equivalent award in respect of securities of the
surviving entity of any merger, consolidation or other transaction or event
having a similar effect; or (iii) make provision for a cash payment to the
holder of an outstanding Award.
4.3 Substitute
Awards. Any Common Shares issued by the Company as Substitute
Awards in connection with the assumption or substitution of outstanding grants
from any acquired corporation shall not reduce the Common Shares available for
Awards under the Plan.
4.4 Sources of Common Shares Deliverable
Under Awards. Any Common Shares delivered pursuant to an Award
may consist, in whole or in part, of authorized and unissued Common Shares or of
issued Common Shares which have been reacquired by the Company.
Any Employee, Trustee or Consultant
shall be eligible to be designated a Participant; provided, however, that
Non-Employee Trustees shall only be eligible to receive Awards granted
consistent with Section 10.
Section
6.
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Stock
Options And Stock Appreciation
Rights.
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6.1 Grant. Subject to
the provisions of the Plan including, without limitation, Section 3.3 above and
other applicable legal requirements, the Committee shall have sole and complete
authority to determine the Participants to whom Options and SARs shall be
granted, the number of Common Shares subject to each Award, the exercise price
and the conditions and limitations applicable to the exercise of each Option and
SAR. An Option may be granted with or without a related
SAR. A SAR may be granted with or without a related
Option. The Committee shall have the authority to grant Incentive
Stock Options, and to grant Non-Qualified Stock Options. In the case
of Incentive Stock Options, the terms and conditions of such grants shall be
subject to and comply with Section 422 of the Code, as from time to time
amended, and any regulations implementing such statute. A person who
has been granted an Option or SAR under this Plan may be granted additional
Options or SARs under the Plan if the Committee shall so determine; provided,
however, that to the extent the aggregate Fair Market Value (determined at the
time the Incentive Stock Option is granted) of the Common Shares with respect to
which all Incentive Stock Options are exercisable for the first time by an
Employee during any calendar year (under all plans described in of
Section 422(d) of the Code of the Employee’s employer corporation and its
parent and Subsidiaries) exceeds $100,000, such Options shall be treated as
Non-Qualified Stock Options.
6.2 Price. The
Committee in its sole discretion shall establish the Option Price at the time
each Option is granted. Except in the case of Substitute Awards, the
Option Price of an Option may not be less than one hundred percent (100%) of the
Fair Market Value of the Common Shares with respect to which the Option is
granted on the date of grant of such Option. Notwithstanding the
foregoing and except as permitted by the provisions of Section 4.2 and
Section 14
hereof, the Committee shall not have the power to (i) amend the terms of
previously granted Options to reduce the Option Price of such Options, or
(ii) cancel such Options and grant substitute Options with a lower Option
Price than the canceled Options. Except with respect to Substitute
Awards, SARs may not be granted at a price less than the Fair Market Value of a
Common Share on the date of grant.
6.3 Term. Subject to
the Committee’s authority under Section 3.1 and
the provisions of Section 6.6,
each Option and SAR and all rights and obligations thereunder shall expire on
the date determined by the Committee and specified in the Award
Agreement. The Committee shall be under no duty to provide terms of
like duration for Options or SARs granted under the
Plan. Notwithstanding the foregoing, no Option or SAR shall be
exercisable after the expiration of ten (10) years from the date such
Option or SAR was granted.
6.4 Exercise.
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(a) Each Option and
SAR shall be exercisable at such times and subject to such terms and
conditions as the Committee may, in its sole discretion, specify in the
applicable Award Agreement or thereafter. The Committee shall
have full and complete authority to determine, subject to Section 6.6
herein, whether an Option or SAR will be exercisable in full at any time
or from time to time during the term of the Option or SAR, or to provide
for the exercise thereof in such installments, upon the occurrence of such
events and at such times during the term of the Option or SAR as the
Committee may determine.
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(b) The Committee
may impose such conditions with respect to the exercise of Options,
including without limitation, any relating to the application of federal,
state or foreign securities laws or the Code, as it may deem necessary or
advisable. The exercise of any Option granted hereunder shall
be effective only at such time as the sale of Common Shares pursuant to
such exercise will not violate any state or federal securities or other
laws.
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(c) An Option or
SAR may be exercised in whole or in part at any time, with respect to
whole Common Shares only, within the period permitted thereunder for the
exercise thereof, and shall be exercised by written notice of intent to
exercise the Option or SAR, delivered to the Company at its principal
office, and payment in full to the Company at the direction of the
Committee of the amount of the Option Price for the number of Common
Shares with respect to which the Option is then being
exercised.
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(d) Payment of the
Option Price shall be made in cash or cash equivalents, or, at the
discretion of the Committee, (i) by transfer, either actually or by
attestation, to the Company of Common Shares that have been held by the
Participant for at least six (6) months (or such lesser period as may be
permitted by the Committee), valued at the Fair Market Value of such
Common Shares on the date of exercise (or next succeeding trading date, if
the date of exercise is not a trading date), together with any applicable
withholding taxes, such transfer to be upon such terms and conditions as
determined by the Committee, or (ii) by a combination of such cash
(or cash equivalents) and such Common Shares; provided, however, that the
optionee shall not be entitled to tender Common Shares pursuant to
successive, substantially simultaneous exercises of an Option or any other
stock option of the Company. In addition, if permitted by the
Committee in its sole discretion, payment may also be made in whole or in
part in the form of an option to acquire Common Shares or in the form of
another Award hereunder (based, in each case, on the Fair Market Value of
such option or Award on the date the Option is exercised, as determined by
the Committee). Subject to applicable securities laws, an
Option may also be exercised by delivering a notice of exercise of the
Option and simultaneously selling the Common Shares thereby acquired,
pursuant to a brokerage or similar agreement approved in advance by proper
officers of the Company, using the proceeds of such sale as payment of the
Option Price, together with any applicable withholding
taxes. Until the optionee has been issued the Common Shares
subject to such exercise, he or she shall possess no rights as a
shareholder with respect to such Common
Shares.
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(e) At the
Committee’s discretion, the amount payable as a result of the exercise of
an SAR may be settled in cash, Common Shares or a combination of cash and
Common Shares. A fractional Common Share shall not be
deliverable upon the exercise of a SAR but a cash payment will be made in
lieu thereof.
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6.5 Ten Percent Stock
Rule. Notwithstanding any other provisions in the Plan, if at
the time an Option is otherwise to be granted pursuant to the Plan, the optionee
or rights holder owns directly or indirectly (within the meaning of
Section 424(d) of the Code) Common Shares of the Company possessing more
than ten percent (10%) of the total combined voting power of all classes of
Common Shares of the Company or its parent or Subsidiary or Affiliate
corporations (within the meaning of Section 422(b)(6) of the Code), then
any Incentive Stock Option to be granted to such optionee or rights holder
pursuant to the Plan shall satisfy the requirement of Section 422(c)(5) of
the Code, and the Option Price shall be not less than one hundred ten percent
(110%) of the Fair Market Value of the Common Shares of the Company, and such
Option by its terms shall not be exercisable after the expiration of five
(5) years from the date such Option is granted.
6.6 Transferability of
Options. An Option shall not be transferable or assignable
except by will or by the laws of descent and distribution and shall be
exercisable, during the Participant’s lifetime, only by the Participant;
provided, however, that in the event the Participant is incapacitated and unable
to exercise his or her Option, if such Option is a Non-Qualified Option, such
Option may be exercised by such Participant’s legal guardian, legal
representative, or other representative whom the Board deems appropriate based
on applicable facts and circumstances.
Section
7.
|
Restricted
Common Shares, Restricted Common Share Units and Restricted Unit
Awards.
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7.1 Grant.
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(a) Subject to the
provisions of the Plan and other applicable legal requirements, the
Committee shall have sole and complete authority to determine the
Participants to whom Restricted Common Shares and Restricted Common Share
Units shall be granted, the number of Restricted Common Shares and/or the
number of Restricted Common Share Units to be granted to each Participant,
the duration of the period during which, and the conditions under which,
the Restricted Common Shares and Restricted Common Share Units may be
forfeited to the Company, and the other terms and conditions of such
Awards. The Restricted Common Share and Restricted Common Share Unit
Awards shall be evidenced by Award Agreements in such form as the
Committee shall from time to time approve, which agreements shall comply
with and be subject to the terms and conditions provided hereunder and any
additional terms and conditions established by the Committee that are
consistent with the terms of the
Plan.
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(b) Each Restricted
Common Share and Restricted Common Share Unit Award made under the Plan
shall be for such number of Common Shares as shall be determined by the
Committee and set forth in the Award Agreement containing the terms of
such Restricted Common Share or Restricted Common Share Unit
Award. Such agreement shall set forth a period of time during
which the grantee must remain in the continuous employment of the Company
in order for the forfeiture and transfer restrictions to
lapse. If the Committee so determines, the restrictions may
lapse during such restricted period in installments with respect to
specified portions of the Common Shares covered by the Restricted Common
Share or Restricted Common Share Unit Award. The Award
Agreement may also, in the discretion of the Committee, set forth
performance or other conditions under which restrictions on the Common
Shares may lapse or that will subject the Common Shares to forfeiture and
transfer restrictions, including by reference to those performance goals
enumerated in Section 11
hereof. The Committee may, at its discretion, waive all or any
part of the restrictions applicable to any or all outstanding Restricted
Common Share and Restricted Common Share Unit
Awards.
|
|
(c) Subject to the
provisions of the Plan and other applicable legal requirements, the
Committee shall have sole and complete authority to determine the
Participants to whom Restricted Unit Awards shall be granted, the number
of units in the Operating Partnership to be granted to each Participant,
and the other terms and conditions of such Awards. Units in the Operating
Partnership awarded pursuant to a Restricted Unit Award may be subject to
such terms, conditions and restrictions as determined by the Committee for
periods determined by the Committee in addition to the terms, conditions
and restrictions as contained in the limited partnership agreement of the
Operating Partnership.
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7.2 Delivery of Common Shares and
Transfer Restrictions. At the time of a Restricted Common
Share Award, a certificate representing the number of Common Shares awarded
thereunder shall be registered in the name of the grantee. Such
certificate shall be held by the Company or any custodian appointed by the
Company for the account of the grantee subject to the terms and conditions of
the Plan, and shall bear such a legend setting forth the restrictions imposed
thereon as the Committee, in its discretion, may determine. The
applicable Award Agreement will specify whether a grantee has the right to
receive dividends and/or the right to vote with respect to the Restricted Common
Shares prior to the lapsing of transfer restrictions. Unless
otherwise provided in the applicable Award Agreement, the grantee shall have all
other rights of a shareholder with respect to the Restricted Common Shares,
subject to the following restrictions: (i) the grantee shall not be
entitled to delivery of the stock certificate until the expiration of the
restricted period and the fulfillment of any other restrictive conditions set
forth in the Award Agreement with respect to such Common Shares; (ii) none
of the Common Shares may be sold, assigned, transferred, pledged, hypothecated
or otherwise encumbered or disposed of during such restricted period or until
after the fulfillment of any such other restrictive conditions; and
(iii) except as otherwise determined by the Committee at or after grant,
all of the Common Shares shall be forfeited and all rights of the grantee to
such Common Shares shall terminate, without further obligation on the part of
the Company, unless the grantee remains in the continuous employment of the
Company for the entire restricted period in relation to which such Common Shares
were granted and unless any other restrictive conditions relating to the
Restricted Common Share Award are met. Unless otherwise provided in
the applicable Award Agreement, any Common Shares, any other securities of the
Company and any other property (except for cash dividends) distributed with
respect to the Common Shares subject to Restricted Common Share Awards shall be
subject to the same restrictions, terms and conditions as such restricted Common
Shares.
7.3 Termination of
Restrictions. At the end of the restricted period and provided
that any other restrictive conditions of the Restricted Common Share Award are
met, or at such earlier time as otherwise determined by the Committee, all
restrictions set forth in the Award Agreement relating to the Restricted Common
Share Award or in the Plan shall lapse as to the restricted Common Shares
subject thereto, and a stock certificate for the appropriate number of Common
Shares, free of the restrictions and restricted stock legend, shall be delivered
to the Participant or the Participant’s beneficiary or estate, as the case may
be.
7.4 Payment of Restricted Common Share
Units. Each Restricted Common Share Unit shall have a value
equal to the Fair Market Value of a Common Share. Restricted Common
Share Units shall be paid in cash, Common Shares, other securities or other
property, as determined in the sole discretion of the Committee, upon the lapse
of the restrictions applicable thereto, or otherwise in accordance with the
applicable Award Agreement. The applicable Award Agreement will
specify whether a Participant will be entitled to receive dividend rights in
respect of Restricted Stock Units at the time of any payment of dividends to
shareholders on Common Shares. If the applicable Award Agreement
specifies that a Participant will be entitled to receive dividend rights, (i)
the amount of any such dividend right shall equal the amount that would be
payable to the Participant as a shareholder in respect of a number of Common
Shares equal to the number of Restricted Stock Units then credited to the
Participant, (ii) any such dividend right shall be paid in accordance with the
Company’s payment practices as may be established from time to time and as of
the date on which such dividend would have been payable in respect of
outstanding Common Shares, and (iii) the applicable Award Agreement will specify
whether dividend equivalents shall be paid in respect of Restricted Common Share
Units that are not yet vested. Except as otherwise determined by the
Committee at or after grant, Restricted Common Share Units may not be sold,
assigned, transferred, pledged, hypothecated or otherwise encumbered or disposed
of, and all Restricted Common Share Units and all rights of the grantee to such
Restricted Common Share Units shall terminate, without further obligation on the
part of the Company, unless the grantee remains in continuous employment of the
Company for the entire restricted period in relation to which such Restricted
Common Share Units were granted and unless any other restrictive conditions
relating to the Restricted Common Share Unit Award are met.
Section
8.
|
Performance
Awards.
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8.1 Grant. The
Committee shall have sole and complete authority to determine the Participants
who shall receive a Performance Award, which shall consist of a right that is
(i) denominated in cash or Common Shares (including but not limited to
Restricted Common Shares and Restricted Common Share Units), (ii) valued,
as determined by the Committee, in accordance with the achievement of such
performance goals during such performance periods as the Committee shall
establish, and (iii) payable at such time and in such form as the Committee
shall determine.
8.2 Terms and
Conditions. Subject to the terms of the Plan and any
applicable Award Agreement, the Committee shall determine the performance goals
to be achieved during any performance period, the length of any performance
period, the amount of any Performance Award and the amount and kind of any
payment or transfer to be made pursuant to any Performance Award, and may amend
specific provisions of the Performance Award; provided, however, that such
amendment may not adversely affect existing Performance Awards made within a
performance period commencing prior to implementation of the
amendment.
8.3 Payment of Performance
Awards. Performance Awards may be paid in a lump sum or in
installments following the close of the performance period or, in accordance
with the procedures established by the Committee, on a deferred
basis. Termination of employment prior to the end of any performance
period, other than for reasons of death or Disability, will result in the
forfeiture of the Performance Award, and no payments will be made. A
Participant’s rights to any Performance Award may not be sold, assigned,
transferred, pledged, hypothecated or otherwise encumbered or disposed of in any
manner, except by will or the laws of descent and distribution, and/or except as
the Committee may determine at or after grant.
Section
9.
|
Other
Share-Based Awards.
|
The Committee shall have the
authority to determine the Participants who shall receive an Other Share-Based
Award, which shall consist of any right that is (i) not an Award described
in Sections 6 or
7 above and
(ii) an Award of Common Shares or an Award denominated or payable in,
valued in whole or in part by reference to, or otherwise based on or related to,
Common Shares (including, without limitation, securities convertible into Common
Shares), as deemed by the Committee to be consistent with the purposes of the
Plan. Subject to the terms of the Plan and any applicable Award
Agreement, the Committee shall determine the terms and conditions of any such
Other Share-Based Award.
Section
10.
|
Non-Employee
Trustee Awards.
|
10.1 The
Board may provide that all or a portion of a Non-Employee Trustee’s annual
retainer, meeting fees and/or other awards or compensation as determined by the
Board, be payable (either automatically or at the election of a Non-Employee
Trustee) in the form of Non-Qualified Stock Options, Restricted Common Shares,
Restricted Common Share Units and/or Other Share-Based Awards, including
unrestricted Common Shares. The Board shall determine the terms and
conditions of any such Awards, including the terms and conditions which shall
apply upon a termination of the Non-Employee Trustee’s service as a member of
the Board, and shall have full power and authority in its discretion to
administer such Awards, subject to the terms of the Plan and applicable
law.
10.2 Subject
to applicable legal requirements, the Board may also grant Awards to
Non-Employee Trustees pursuant to the terms of the Plan, including any Award
described in Sections 6,
7 or 9 above.
Section
11.
|
Provisions
Applicable To Covered Officers And Performance
Awards.
|
11.1 Notwithstanding
anything in the Plan to the contrary, unless the Committee determines that a
Performance Award to be granted to a Covered Officer should not qualify as
“performance-based compensation” for purposes of Section 162(m), Performance
Awards granted to Covered Officers shall be subject to the terms and provisions
of this Section 11. Accordingly,
unless otherwise determined by the Committee, if any provision of the Plan or
any Award Agreement relating to such an Award does not comply or is inconsistent
with Section 162(m), such provision shall be construed or deemed amended to
the extent necessary to conform to such requirements, and no provision shall be
deemed to confer upon the Committee discretion to increase the amount of
compensation otherwise payable to a Covered Officer in connection with any such
Award upon the attainment of the performance criteria established by the
Committee.
11.2 The
Committee may grant Performance Awards to Covered Officers based solely upon the
attainment of performance targets related to one or more performance goals
selected by the Committee from among the goals specified below. For
the purposes of this Section 11,
performance goals shall be limited to one or more of the following Company,
Subsidiary, operating unit, business segment or division financial performance
measures:
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(a)
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earnings
before interest, taxes, depreciation and/or
amortization;
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(b)
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operating
income or profit;
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(c)
|
operating
efficiencies;
|
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(d)
|
return
on equity, assets, capital, capital employed or
investment;
|
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(h)
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net
investment income;
|
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(k)
|
stock
price or total shareholder return;
|
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(n)
|
funds
from operations;
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(o)
|
strategic
business objectives, consisting of one or more objectives based on meeting
specified cost targets, business expansion goals and goals relating to
acquisitions or divestitures; or
|
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(p)
|
any
combination thereof.
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Each goal
may be expressed on an absolute and/or relative basis, may be based on or
otherwise employ comparisons based on internal targets, the past performance of
the Company or any Subsidiary, operating unit, business segment or division of
the Company and/or the past or current performance of other companies, and in
the case of earnings-based measures, may use or employ comparisons relating to
capital, shareholders’ equity and/or Common Shares outstanding, or to assets or
net assets. The Committee may appropriately adjust any evaluation of
performance under criteria set forth in this Section 11.2 to
exclude any of the following events that occurs during a performance
period: (i) asset write-downs, (ii) litigation or claim judgments or
settlements, (iii) the effect of changes in tax law, accounting principles or
other such laws or provisions affecting reported results, (iv) accruals for
reorganization and restructuring programs and (v) any extraordinary
non-recurring items as described in Financial Accounting Standard 144 and/or in
management’s discussion and analysis of financial condition and results of
operations appearing in the Company’s annual report to shareholders for the
applicable year.
11.3 With
respect to any Covered Officer, the maximum annual number of Common Shares in
respect of which all Performance Awards may be granted under Section 8 of the
Plan is 500,000 and the maximum amount of all Performance Awards that are
settled in cash and that may be granted under Section 8 of the Plan
in any year is $5,000,000.
11.4 To
the extent necessary to comply with Section 162(m), with respect to grants
of Performance Awards, no later than 90 days following the commencement of
each performance period (or such other time as may be required or permitted by
Section 162(m) of the Code), the Committee shall, in writing,
(1) select the performance goal or goals applicable to the performance
period, (2) establish the various targets and bonus amounts which may be
earned for such performance period, and (3) specify the relationship
between performance goals and targets and the amounts to be earned by each
Covered Officer for such performance period. Following the completion
of each performance period, the Committee shall certify in writing whether the
applicable performance targets have been achieved and the amounts, if any,
payable to Covered Officers for such performance period. In
determining the amount earned by a Covered Officer for a given performance
period, subject to any applicable Award Agreement, the Committee shall have the
right to reduce (but not increase) the amount payable at a given level of
performance to take into account additional factors that the Committee may deem
relevant in its sole discretion to the assessment of individual or corporate
performance for the performance period.
Section
12.
|
Termination
Of Employment.
|
The Committee shall have the full
power and authority to determine the terms and conditions that shall apply to
any Award upon a termination of employment with the Company, its Subsidiaries
and Affiliates, including a termination by the Company, by a Participant
voluntarily, or by reason of death, Disability or Retirement, and may provide
such terms and conditions in the Award Agreement or in such rules and
regulations as it may prescribe.
Section
13.
|
Change
In Control.
|
The Committee may specify in the
applicable Award Agreement at or after grant, or otherwise by resolution prior
to a Change in Control, that all or a portion of the outstanding Awards shall
vest, become immediately exercisable or payable and have all restrictions lifted
upon a Change in Control.
Section
14.
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Amendment
And Termination.
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14.1 Amendments to the
Plan. The Board may amend, alter, suspend, discontinue or
terminate the Plan or any portion thereof at any time; provided that no such
amendment, alteration, suspension, discontinuation or termination shall be made
without shareholder approval if (a) such approval is necessary to comply with
any tax or regulatory requirement for which or with which the Board deems it
necessary or desirable to comply or (b) if such amendment, alteration,
suspension, discontinuation or termination constitutes a material revision to
the Plan. For the purpose of the foregoing, a material revision shall be deemed
to include (but shall not be limited to): (i) a material increase in the number
of shares subject to the Plan under Section 4; (ii) an
expansion of the types of Awards under the Plan; (iii) a material expansion of
the class of employees, trustees or other Participants eligible to participate
in the Plan; (iv) a material extension of the term of the Plan; (v) a material
change to the method of determining the Option Price under the Plan; and (vi) an
amendment to Section
6.2 of the Plan. A material revision shall not include any revision that
curtails rather than expands the scope of the Plan.
14.2 Amendments to
Awards. Subject to the restrictions of Section 6.2, the
Committee may waive any conditions or rights under, amend any terms of or alter,
suspend, discontinue, cancel or terminate, any Award theretofore granted,
prospectively or retroactively; provided that any such waiver, amendment,
alteration, suspension, discontinuance, cancellation or termination that would
materially and adversely affect the rights of any Participant or any holder or
beneficiary of any Award theretofore granted shall not to that extent be
effective without the consent of the affected Participant, holder or
beneficiary.
14.3 Adjustments of Awards Upon the
Occurrence of Certain Unusual or Nonrecurring Events. The
Committee is hereby authorized to make equitable and proportionate adjustments
in the terms and conditions of, and the criteria included in, Awards in
recognition of unusual or nonrecurring events (and shall make such adjustments
for events described in Section 4.2
hereof) affecting the Company, any Subsidiary or Affiliate, or the financial
statements of the Company or any Subsidiary or Affiliate, or of changes in
applicable laws, regulations or accounting principles.
14.4 Section 409A
Compliance. No Award (or modification thereof) shall provide
for deferral of compensation that does not comply with Section 409A of the Code
unless the Committee, at the time of grant, specifically provides that the Award
is not intended to comply with Section 409A of the
Code. Notwithstanding any provision of this Plan to the contrary, if
one or more of the payments or benefits received or to be received by a
Participant pursuant to an Award would cause the Participant to incur any
additional tax or interest under Section 409A of the Code, the Committee may
reform such provision to maintain to the maximum extent practicable the original
intent of the applicable provision without violating the provisions of Section
409A of the Code.
Section
15.
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General
Provisions.
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15.1 Limited Transferability of Awards.
Except as otherwise provided in the Plan, no Award shall be assigned,
alienated, pledged, attached, sold or otherwise transferred or encumbered by a
Participant, except by will or the laws of descent and
distribution. No transfer of an Award by will or by laws of descent
and distribution shall be effective to bind the Company unless the Company shall
have been furnished with written notice thereof and an authenticated copy of the
will and/or such other evidence as the Committee may deem necessary or
appropriate to establish the validity of the transfer.
15.2 Dividend
Equivalents. In the sole and complete discretion of the
Committee, an Award may provide the Participant with dividends or dividend
equivalents, payable in cash, Common Shares, other securities or other property
on a current or deferred basis. All dividend or dividend equivalents
which are not paid currently may, at the Committee’s discretion, accrue
interest, be reinvested into additional Common Shares, or, in the case of
dividends or dividend equivalents credited in connection with Performance
Awards, be credited as additional Performance Awards and paid to the Participant
if and when, and to the extent that, payment is made pursuant to such
Award. The total number of Common Shares available for grant under
Section 4
shall not be reduced to reflect any dividends or dividend equivalents that are
reinvested into additional Common Shares or credited as Performance
Awards.
15.3 No Rights to
Awards. No Person shall have any claim to be granted any
Award, and there is no obligation for uniformity of treatment of Participants or
holders or beneficiaries of Awards. The terms and conditions of
Awards need not be the same with respect to each Participant.
15.4 Common Share
Certificates. All certificates for Common Shares or other
securities of the Company or any Subsidiary or Affiliate delivered under the
Plan pursuant to any Award or the exercise thereof shall be subject to such stop
transfer orders and other restrictions as the Committee may deem advisable under
the Plan or the rules, regulations and other requirements of the SEC or any
state securities commission or regulatory authority, any stock exchange or other
market upon which such Common Shares or other securities are then listed, and
any applicable federal or state laws, and the Committee may cause a legend or
legends to be put on any such certificates to make appropriate reference to such
restrictions.
15.5 Withholding. A
Participant may be required to pay to the Company or any Subsidiary or Affiliate
and the Company or any Subsidiary or Affiliate shall have the right and is
hereby authorized to withhold from any Award, from any payment due or transfer
made under any Award or under the Plan, or from any compensation or other amount
owing to a Participant the amount (in cash, Common Shares, other securities,
other Awards or other property) of any applicable withholding or other
tax-related obligations in respect of an Award, its exercise or any other
transaction involving an Award, or any payment or transfer under an Award or
under the Plan and to take such other action as may be necessary in the opinion
of the Company to satisfy all obligations for the payment of such
taxes. The Committee may provide for additional cash payments to
holders to defray or offset any tax arising from the grant, vesting, exercise or
payment of any Award.
15.6 Award
Agreements. Each Award hereunder shall be evidenced by an
Award Agreement that shall be delivered to the Participant and may specify the
terms and conditions of the Award and any rules applicable
thereto. In the event of a conflict between the terms of the Plan and
any Award Agreement, the terms of the Plan shall prevail. The
Committee shall, subject to applicable law, determine the date an Award is
deemed to be granted. The Committee or, except to the extent
prohibited under applicable law, its delegate(s) may establish the terms of
agreements or other documents evidencing Awards under this Plan and may, but
need not, require as a condition to any such agreement’s or document’s
effectiveness that such agreement or document be executed by the Participant,
including by electronic signature or other electronic indication of acceptance,
and that such Participant agree to such further terms and conditions as
specified in such agreement or document. The grant of an Award under
this Plan shall not confer any rights upon the Participant holding such Award
other than such terms, and subject to such conditions, as are specified in this
Plan as being applicable to such type of Award (or to all Awards) or as are
expressly set forth in the agreement or other document evidencing such
Award.
15.7 No Limit on Other Compensation
Arrangements. Nothing contained in the Plan shall prevent the
Company or any Subsidiary or Affiliate from adopting or continuing in effect
other compensation arrangements, which may, but need not, provide for the grant
of Options, Restricted Common Shares, Restricted Common Share Units, Other
Share-Based Awards or other types of Awards provided for hereunder.
15.8 No Right to
Employment. The grant of an Award shall not be construed as
giving a Participant the right to be retained in the employ of the Company or
any Subsidiary or Affiliate. Further, the Company or a Subsidiary or
Affiliate may at any time dismiss a Participant from employment, free from any
liability or any claim under the Plan, unless otherwise expressly provided in an
Award Agreement.
15.9 No Rights as
Shareholder. Subject to the provisions of the Plan and the
applicable Award Agreement, no Participant or holder or beneficiary of any Award
shall have any rights as a shareholder with respect to any Common Shares to be
distributed under the Plan until such person has become a holder of such Common
Shares. Notwithstanding the foregoing, in connection with each grant
of Restricted Common Shares hereunder, the applicable Award Agreement shall
specify if and to what extent the Participant shall not be entitled to the
rights of a shareholder in respect of such Restricted Common
Shares.
15.10
Governing
Law. The validity, construction and effect of the Plan and any
rules and regulations relating to the Plan and any Award Agreement shall be
determined in accordance with the laws of the State of Maryland without giving
effect to conflicts of laws principles.
15.11
Severability. If
any provision of the Plan or any Award is, or becomes, or is deemed to be
invalid, illegal or unenforceable in any jurisdiction or as to any Person or
Award, or would disqualify the Plan or any Award under any law deemed applicable
by the Committee, such provision shall be construed or deemed amended to conform
to the applicable laws, or if it cannot be construed or deemed amended without,
in the determination of the Committee, materially altering the intent of the
Plan or the Award, such provision shall be stricken as to such jurisdiction,
Person or Award and the remainder of the Plan and any such Award shall remain in
full force and effect.
15.12
Other
Laws. The Committee may refuse to issue or transfer any Common
Shares or other consideration under an Award if, acting in its sole discretion,
it determines that the issuance or transfer of such Common Shares or such other
consideration might violate any applicable law or regulation (including
applicable non-U.S. laws or regulations) or entitle the Company to recover the
same under Exchange Act Section 16(b), and any payment tendered to the
Company by a Participant, other holder or beneficiary in connection with the
exercise of such Award shall be promptly refunded to the relevant Participant,
holder or beneficiary.
15.13
No Trust or Fund
Created. Neither the Plan nor any Award shall create or be
construed to create a trust or separate fund of any kind or a fiduciary
relationship between the Company or any Subsidiary or Affiliate and a
Participant or any other Person. To the extent that any Person
acquires a right to receive payments from the Company or any Subsidiary or
Affiliate pursuant to an Award, such right shall be no greater than the right of
any unsecured general creditor of the Company or any Subsidiary or
Affiliate.
15.14 No Fractional Common
Shares. No fractional Common Shares shall be issued or
delivered pursuant to the Plan or any Award, and the Committee shall determine
whether cash, other securities or other property shall be paid or transferred in
lieu of any fractional Common Shares or whether such fractional Common Shares or
any rights thereto shall be canceled, terminated or otherwise
eliminated.
15.15 Headings. Headings
are given to the sections and subsections of the Plan solely as a convenience to
facilitate reference. Such headings shall not be deemed in any way
material or relevant to the construction or interpretation of the Plan or any
provision thereof.
Section
16.
|
Term
Of The Plan.
|
16.1 Effective Date. Subject to
the approval of the shareholders of the Company at the Company’s 2008 annual
meeting of its shareholders, the Plan shall be effective as of July 29, 2008
(the “Effective
Date”); provided, however, that to the extent that Awards are granted
under the Plan prior to its approval by shareholders, the Awards shall be
contingent on approval of the Plan by the shareholders of the Company at such
annual meeting.
16.2 Expiration
Date. No new Awards shall be granted under the Plan after the
tenth anniversary of the Effective Date. Unless otherwise expressly
provided in the Plan or in an applicable Award Agreement, any Award granted
hereunder may, and the authority of the Board or the Committee to amend, alter,
adjust, suspend, discontinue or terminate any such Award or to waive any
conditions or rights under any such Award shall, continue after the tenth
anniversary of the Effective Date.
6849743.5
WHITESTONE
REIT
ARTICLES
OF AMENDMENT AND RESTATEMENT
FIRST:
Whitestone REIT, a Maryland real estate investment trust (the “Trust”) under the
Maryland REIT Law, desires to amend and restate its Declaration of Trust (as so
amended and restated, the “Declaration of Trust”). The amendment to and
restatement of the Declaration of Trust of the Trust as herein set forth has
been duly approved and advised by the Board of Trustees and approved by the
shareholders of the Trust as required by law.
SECOND:
The following provisions are all the provisions of the Declaration of Trust as
hereby amended and restated:
ARTICLE
I
FORMATION
The Trust is a real estate investment
trust within the meaning of the Maryland REIT Law. The Trust shall not be deemed
to be a general partnership, limited partnership, joint venture, joint stock
company or a corporation (but nothing herein shall preclude the Trust from being
treated for tax purposes as an association under the Internal Revenue Code of
1986, as amended (the “Code”)).
ARTICLE
II
NAME
The name of the Trust is: Whitestone
REIT.
The Board of Trustees of the Trust (the
“Board of Trustees” or “Board”) may change the name of the Trust without
approval of the shareholders. Under circumstances in which the Board determines
that the use of the name of the Trust is not practicable, the Trust may use any
other designation or name for the Trust.
ARTICLE
III
PURPOSES AND
POWERS
Section 3.1 Purposes. The
purposes for which the Trust is formed are to engage in any lawful act or
activity, including, without limitation or obligation, to invest in and to
acquire, hold, manage, administer, control and dispose of property (including
mortgages) including, without limitation or obligation, engaging in business as
a real estate investment trust (“REIT”) under the Code.
Section 3.2 Powers. The Trust
shall have all of the powers granted to real estate investment trusts by the
Maryland REIT Law and all other powers set forth in the Declaration of Trust
that are not inconsistent with law and are appropriate to promote and attain the
purposes set forth in the Declaration of Trust.
ARTICLE
IV
PRINCIPAL OFFICE IN STATE AND
RESIDENT AGENT
The name of the resident agent of the
Trust in the State of Maryland is The Corporation Trust Incorporated, 300 East
Lombard Street, Baltimore, Maryland 21202. The resident agent is a Maryland
corporation. The Trust may have such offices or places of business within or
outside the State of Maryland as the Board of Trustees may from time to time
determine.
ARTICLE
V
BOARD OF TRUSTEES
Section 5.1 Powers. Subject to
any express limitations contained in the Declaration of Trust or in the Bylaws,
(a) the business and affairs of the Trust shall be managed under the
direction of the Board of Trustees and (b) the Board shall have full, exclusive
and absolute power, control and authority over any and all property of the
Trust. The Board may take any action as in its sole judgment and discretion is
necessary or appropriate to conduct the business and affairs of the Trust. The
Declaration of Trust shall be construed with the presumption in favor of the
grant of power and authority to the Board. Any construction of the Declaration
of Trust or determination made in good faith by the Board concerning its powers
and authority hereunder shall be conclusive. The enumeration and definition of
particular powers of the Trustees included in the Declaration of Trust or in the
Bylaws of the Trust (the “Bylaws”) shall in no way be limited or restricted by
reference to or inference from the terms of this or any other provision of the
Declaration of Trust or the Bylaws or construed or deemed by inference or
otherwise in any manner to exclude or limit the powers conferred upon the Board
or the Trustees under the general laws of the State of Maryland or any other
applicable laws.
If the Board determines that it is no
longer in the best interests of the Trust to continue to be qualified as a REIT,
the Board may revoke or otherwise terminate the Trust’s REIT election pursuant
to Section 856(g) of the Code.
The Board, without any action by the
shareholders of the Trust, shall have and may exercise, on behalf of the Trust,
without limitation, the power to determine that compliance with any restriction
or limitations on ownership and transfers of shares of the Trust’s beneficial
interest set forth in Article VII of the Declaration of Trust is no longer
required in order for the Trust to qualify as a REIT; to adopt, amend or repeal
Bylaws; to elect officers in the manner prescribed in the Bylaws; to solicit
proxies from holders of shares of beneficial interest of the Trust; and to do
any other acts and deliver any other documents necessary or appropriate to the
foregoing powers.
Section 5.2 Number and
Classification. The number of Trustees (hereinafter the “Trustees”) is
currently four (4), but such number may hereafter be increased or decreased
pursuant to the Bylaws. Notwithstanding the foregoing, if for any reason any or
all of the Trustees cease to be Trustees, such event shall not terminate the
Trust or affect the Declaration of Trust or the powers of the remaining
Trustees. The names of the current four Trustees are:
Donald
F. Keating
|
Jack
L. Mahaffey
|
James
C. Mastandrea
|
Chris
A. Minton
|
The
Trustees may increase the number of Trustees and fill any vacancy, whether
resulting from an increase in the number of Trustees or otherwise, on the Board
of Trustees in the manner provided in the Bylaws. Election of Trustees by
shareholders shall require the vote and be in accordance with the procedures set
forth in the Bylaws.
It shall not be necessary to list in
the Declaration of Trust the names and addresses of any Trustees hereinafter
elected.
For so long as the Trust is subject to
Section 3-803 of the Maryland General Corporation Law (the “MGCL”), the Trustees
(other than any Trustee elected solely by holders of one or more classes or
series of Preferred Shares, as hereinafter defined) shall be classified, with
respect to the terms for which they severally hold office, into three classes,
as nearly equal in number as possible. At each annual meeting of
shareholders, the successors to the class of Trustees whose term expires at such
meeting shall be elected to hold office for a term expiring at the annual
meeting of shareholders held in the third year following the year of their
election and until their successors are duly elected and qualify. At
such time, if any, that the Trust is no longer subject to Section 3-803 of the
MGCL, each Trustee shall be elected annually and shall serve until the next
annual meeting of shareholders and until his or her successor is duly elected
and qualifies.
Section 5.3 Resignation, Removal or
Death. Any Trustee may resign by written notice to the Board, effective
upon execution and delivery to the Trust of such written notice or upon any
future date specified in the notice. Subject to the rights of holders of one or
more classes or series of Preferred Shares to elect or remove one or more
Trustees, a Trustee may be removed at any time, but only with cause, at a
meeting of the shareholders, by the affirmative vote of the holders of not less
than two thirds of the Shares then outstanding and entitled to vote generally in
the election of Trustees.
Section
5.4 Determinations by
Board. The determination as to any of the following matters,
made in good faith by or pursuant to the direction of the Board of Trustees
consistent with the Declaration of Trust, shall be final and conclusive and
shall be binding upon the Trust and every holder of Shares, as hereinafter
defined: the amount of the net income of the Trust for any period and
the amount of assets at any time legally available for the payment of dividends,
redemption of Shares or the payment of other distributions on Shares; the amount
of paid-in surplus, net assets, other surplus, annual or other cash flow, funds
from operations, net profit, net assets in excess of capital, undivided profits
or excess of profits over losses on sales of assets; the amount, purpose, time
of creation, increase or decrease, alteration or cancellation of any reserves or
charges and the propriety thereof (whether or not any obligation or liability
for which such reserves or charges shall have been created shall have been paid
or discharged); any interpretation of the terms, preferences, conversion or
other rights, voting powers or rights, restrictions, limitations as to dividends
or distributions, qualifications or terms or conditions of redemption of any
class or series of Shares; the fair value, or any sale, bid or asked price to be
applied in determining the fair value, of any asset owned or held by the Trust
or of any Shares; the number of Shares of any class of the Trust; any matter
relating to the acquisition, holding and disposition of any assets by the Trust;
or any other matter relating to the business and affairs of the Trust or
required or permitted by applicable law, the Declaration of Trust or Bylaws or
otherwise to be determined by the Board of Trustees.
ARTICLE
VI
SHARES OF BENEFICIAL
INTEREST
Section 6.1 Authorized Shares.
The beneficial interest of the Trust shall be divided into shares of beneficial
interest (the “Shares”). The total number of Shares of all classes that the
Trust has authority to issue is 450,000,000 shares of beneficial interest,
$0.001 par value per share. 400,000,000 Shares are classified as common shares
of beneficial interest, $0.001 par value per share (“Common Shares”), and
50,000,000 Shares are classified as preferred shares of beneficial interest,
$0.001 par value per share (“Preferred Shares”). If shares of one
class are classified or reclassified into shares of another class of shares
pursuant to this Article VI, the number of authorized shares of the former class
shall be automatically decreased and the number of shares of the latter class
shall be automatically increased, in each case by the number of shares so
classified or reclassified, so that the aggregate number of Shares of all
classes that the Trust has authority to issue shall not be more than the total
number of Shares set forth in the second sentence of this
paragraph. The Board of Trustees, with the approval of a majority of
the entire Board and without any action by the shareholders of the Trust, may
amend the Declaration of Trust from time to time to increase or decrease the
aggregate number of Shares or the number of Shares of any class or series that
the Trust has authority to issue.
Section 6.2 Common Shares.
Subject to the provisions of Article VII and except as may otherwise be
specified in the terms of any class or series of Common Shares, each Common
Share shall entitle the holder thereof to one vote on each matter upon which
holders of Common Shares are entitled to vote. The Board of Trustees may
reclassify any unissued Common Shares from time to time in one or more classes
or series of common shares or preferred shares.
Section 6.3 Preferred Shares. The
Board of Trustees may classify any unissued Preferred Shares and reclassify any
previously classified but unissued Preferred Shares of any series from time to
time, in one or more series of common shares or preferred shares.
Section 6.4 Classified or Reclassified
Shares. Prior to issuance of classified or reclassified Shares of any
class or series, the Board of Trustees by resolution shall: (a) designate
that class or series to distinguish it from all other classes and series of
Shares; (b) specify the number of Shares to be included in the class or
series; (c) set, subject to the provisions of Article VII and subject
to the express terms of any class or series of Shares outstanding at the time,
the preferences, conversion or other rights, voting powers, restrictions,
limitations as to dividends or other distributions, qualifications and terms and
conditions of redemption for each class or series; and (d) cause the Trust
to file articles supplementary with the Maryland State Department of Assessments
and Taxation (the “SDAT”). Any of the terms of any class or series of Shares set
pursuant to clause (c) of this Section 6.4 may be made dependent upon
facts ascertainable outside the Declaration of Trust (including the occurrence
of any event, including a determination or action by the Trust or any other
person or body) and may vary among holders thereof, provided that the manner in
which such facts or variations shall operate upon the terms of such class or
series of Shares is clearly and expressly set forth in the articles
supplementary filed with the SDAT.
Section 6.5 Authorization by Board of
Share Issuance. The Board of Trustees may authorize, without approval of
any shareholder, the issuance from time to time of Shares of any class or
series, whether now or hereafter authorized, or securities or rights convertible
into Shares of any class or series, whether now or hereafter authorized, for
such consideration (whether in cash, property, past or future services,
obligation for future payment or otherwise) as the Board of Trustees may deem
advisable (or without consideration in the case of a share dividend or share
split), subject to such restrictions or limitations, if any, as may be set forth
in the Declaration of Trust or the Bylaws.
Section 6.6 Dividends and
Distributions. The Board of Trustees may from time to time authorize and
the Trust may declare to shareholders such dividends or distributions as the
Board of Trustees in its discretion shall determine. The Board of Trustees shall
endeavor to authorize, and the Trust shall endeavor to declare and pay, such
dividends and distributions as shall be necessary for the Trust to qualify as a
REIT under the Code; however, shareholders shall have no right to any dividend
or distribution unless and until authorized by the Board and declared and
publicly disclosed by the Trust. The exercise of the powers and rights of the
Board of Trustees pursuant to this Section 6.6 shall be subject to the
preferences of any class or series of Shares at the time
outstanding.
Section 6.7 Transferable Shares;
Preferential Dividends. Notwithstanding any other provision in the
Declaration of Trust, no determination shall be made by the Board of Trustees
nor shall any transaction be entered into by the Trust that would cause any
Shares or other beneficial interest in the Trust not to constitute “transferable
shares” or “transferable certificates of beneficial interest” under
Section 856(a)(2) of the Code or that would cause any distribution to
constitute a preferential dividend as described in Section 562(c) of the
Code.
Section 6.8 General Nature of
Shares. All Shares shall be personal property entitling the shareholders
only to those rights provided in the Declaration of Trust. The shareholders
shall have no interest in the property of the Trust and shall have no right to
compel any partition, division, dividend or distribution of the Trust or of the
property of the Trust. The death of a shareholder shall not terminate the Trust.
The Trust is entitled to treat as shareholders only those persons in whose names
Shares are registered as holders of Shares on the share ledger of the
Trust.
Section 6.9 Fractional Shares.
The Trust may, without the consent or approval of any shareholder, issue
fractional Shares, eliminate a fraction of a Share by rounding up or down to a
full Share, arrange for the disposition of a fraction of a Share by the person
entitled to it, or pay cash for the fair value of a fraction of a
Share.
Section 6.10
Divisions and
Combinations of Shares. Subject to an express provision to the contrary
in the terms of any class or series of beneficial interest hereafter authorized,
the Board of Trustees shall have the power to divide or combine the outstanding
shares of any class or series of beneficial interest, without a vote of
shareholders so long as the number of shares combined into one share in any such
combination or series of combinations within any period of twelve months is not
greater than ten.
Section 6.11 Declaration of Trust and
Bylaws. The rights of all shareholders and the terms of all Shares are
subject to the provisions of the Declaration of Trust and the
Bylaws.
ARTICLE
VII
RESTRICTION ON TRANSFER AND OWNERSHIP
OF SHARES
Section 7.1 Definitions. For the
purpose of this Article VII, the following terms shall have the following
meanings:
Beneficial Ownership.
The term “Beneficial Ownership” shall mean ownership of Shares by a Person,
whether the interest in Shares is held directly or indirectly (including by a
nominee), and shall include interests that would be treated as owned through the
application of Section 544 of the Code, as modified by
Sections 856(h)(1)(B) and 856(h)(3) of the Code. The terms “Beneficial
Owner,” “Beneficially Owns” and “Beneficially Owned” shall have the correlative
meanings.
Business Day. The
term “Business Day” shall mean any day, other than a Saturday or Sunday, that is
neither a legal holiday nor a day on which banking institutions in New York, New
York are authorized or required by law, regulation or executive order to
close.
Charitable
Beneficiary. The term “Charitable Beneficiary” shall mean one or more
beneficiaries of the Charitable Trust as determined pursuant to
Section 7.3.7, provided that each such organization must be described in
Sections 501(c)(3), 170(b)(1)(A) and 170(c)(2) of the Code.
Charitable Trust. The
term “Charitable Trust” shall mean any trust provided for in
Section 7.2.1(b)(i) and Section 7.3.1.
Charitable Trustee.
The term “Charitable Trustee” shall mean the Person unaffiliated with the Trust
and a Prohibited Owner, that is appointed by the Trust to serve as trustee of
the Charitable Trust.
Constructive
Ownership. The term “Constructive Ownership” shall mean ownership of
Shares by a Person who is or would be treated as an owner of such Shares either
actually or constructively through the application of Section 318 of the
Code, as modified by Section 856(d)(5) of the Code. The terms “Constructive
Owner,” “Constructively Own,” “Constructively Owns” and “Constructively Owned”
shall have the correlative meanings.
Designated Investment
Entity. The term “Designated Investment Entity” shall mean either
(i) a pension trust that qualifies for look-through treatment under Section
856(h) of the Code, (ii) an entity that qualifies as a regulated investment
company under Section 851 of the Code, or (iii) a Qualified Investment
Manager; provided that each beneficial owner of such entity would satisfy the
Ownership Limit if such beneficial owner owned directly its proportionate share
of the Shares that are held by such Designated Investment Entity.
Designated Investment Entity
Limit. The term “Designated Investment Entity Limit” shall mean with
respect to the Common Shares, 9.8% (in value or number of shares, whichever is
more restrictive) of the outstanding Common Shares.
Initial Date. The
term “Initial Date” shall mean the date upon which these Articles of Amendment
and Restatement are filed with and accepted for record by the SDAT.
Market Price. The
term “Market Price” on any date shall mean, with respect to any class or series
of outstanding Shares, the Closing Price for such Shares on such date. The
“Closing Price” on any date shall mean the last sale price for such Shares,
regular way, or, in case no such sale takes place on such day, the average of
the closing bid and asked prices, regular way, for such Shares, in either case,
as reported on the principal consolidated transaction reporting system with
respect to securities listed on the principal national securities exchange on
which such Shares are listed or admitted to trading or, if such Shares are not
listed or admitted to trading on any national securities exchange, the last
quoted price, or, if not so quoted, the average of the high bid and low asked
prices in the over-the-counter market, as reported by the National Association
of Securities Dealers, Inc. Automated Quotation System or, if such system is no
longer in use, the principal other automated quotation system that may then be
in use or, if such Shares are not quoted by any such organization, the average
of the closing bid and asked prices as furnished by a professional market maker
making a market in such Shares selected by the Board of Trustees or, in the
event that no trading price is available for such Shares, the fair market value
of Shares, as determined in good faith by the Board of Trustees.
NYSE. The term “NYSE”
shall mean The New York Stock Exchange.
Ownership Limit. The
term “Ownership Limit” shall mean (i) with respect to the Common
Shares, 5% (in value or number of shares, whichever is
more restrictive) of the outstanding Common Shares; and (ii) with respect
to any class or series of Preferred Shares, 9.8% (in value or number of Shares,
whichever is more restrictive) of the outstanding shares of such class or series
of Preferred Shares.
Person. The term
“Person” shall mean an individual, corporation, partnership, estate, trust
(including a trust qualified under Sections 401(a) or 501(c)(17) of the Code), a
portion of a trust permanently set aside for or to be used exclusively for the
purposes described in Section 642(c) of the Code, association, private
foundation within the meaning of Section 509(a) of the Code, joint stock company
or other entity and also includes a group as that term is used for purposes of
Section 13(d)(3) of the Securities Exchange Act of 1934, as
amended.
Prohibited Owner. The
term “Prohibited Owner” shall mean, with respect to any purported Transfer, any
Person who, but for the provisions of Section 7.2.1, would Beneficially Own
Shares, and if appropriate in the context, shall also mean any Person who would
have been the record owner of Shares that the Prohibited Owner would have so
owned.
Qualified Investment
Manager. The term “Qualified Investment Manager” shall mean an entity
(i) who for compensation engages in the business of advising others as to
the value of securities or as to the advisability of investing in, purchasing,
or selling securities; (ii) who purchases securities in the ordinary course
of its business and not with the purpose or effect of changing or influencing
control of the Trust, nor in connection with or as a participant in any
transaction having such purpose or effect, including any transaction subject to
Rule 13d-3(b) under the Securities Exchange Act of 1934, as amended (the
“Exchange Act”); and (iii) who has or shares voting power and investment
power within the meaning of Rule 13d-3(a) under the Exchange Act. A
Qualified Investment Manager shall be deemed to beneficially own all Common
Shares beneficially owned by each of its affiliates, after application of the
beneficial ownership rules under Section 13(d)(3) of the Exchange Act;
provided such affiliate meets the requirements set forth in the preceding clause
(ii).
Restriction Termination
Date. The term “Restriction Termination Date” shall mean the first day
after the Initial Date on which the Board of Trustees determines that it is no
longer in the best interests of the Trust to attempt to, or continue to, qualify
as a REIT or that compliance with the restrictions and limitations on Beneficial
Ownership and Transfers of Shares set forth herein is no longer required in
order for the Trust to qualify as a REIT.
Transfer. The term
“Transfer” shall mean any issuance, sale, transfer, gift, assignment, devise or
other disposition, as well as any other event that causes any Person to acquire
Beneficial Ownership or any agreement to take any such actions or cause any such
events, of Shares or the right to vote or receive dividends or distributions on
Shares, including (a) a change in the capital structure of the Trust,
(b) a change in the relationship between two or more Persons which causes a
change in ownership of Shares by application of Section 544 of the Code, as
modified by Section 856(h) of the Code, (c) the granting or exercise of any
option or warrant (or any disposition of any option or warrant), pledge,
security interest, or similar right to acquire Shares, (d) any disposition of
any securities or rights convertible into or exchangeable for Shares or any
interest in Shares or any exercise of any such conversion or exchange right and
(e) Transfers of interests in other entities that result in changes in
Beneficial Ownership of Shares; in each case, whether voluntary or involuntary,
whether owned of record, Beneficially Owned and whether by operation of law or
otherwise. The terms “Transferring” and “Transferred” shall have the correlative
meanings.
Section 7.2
Shares.
Section 7.2.1 Ownership
Limitations. During the period commencing on the Initial Date and prior
to the Restriction Termination Date:
(a) Basic
Restrictions.
(i)
(1) No Person shall Beneficially Own or Constructively Own Common Shares in
excess of the Ownership Limit, other than a Designated Investment Entity, which
shall not Beneficially Own or Constructively Own Common Shares in excess of the
Designated Investment Entity Limit; and
(2) no Person shall Beneficially Own or Constructively Own Preferred Shares
in excess of the Ownership Limit.
(ii) No
Person shall Beneficially Own or Constructively Own Shares to the extent that
(1) such Beneficial Ownership of Shares would result in the Trust being
“closely held” within the meaning of Section 856(h) of the Code (without regard
to whether the ownership interest is held during the last half of a taxable
year), or (2) such Beneficial Ownership or Constructive Ownership of Shares
would result in the Trust otherwise failing to qualify as a REIT.
(iii) No
Person shall Transfer any Shares if, as a result of the Transfer, the Shares
would be beneficially owned by less than 100 Persons (determined without
reference to the rules of attribution under Section 544 of the Code). Any
Transfer of Shares that, if effective, would result in Shares being beneficially
owned by less than 100 Persons (determined under the principles of
Section 856(a)(5) of the Code) shall be void ab initio, and the intended
transferee shall acquire no rights in such Shares.
(b) Transfer in Trust. If
any Transfer of Shares occurs which, if effective, would result in any Person
Beneficially Owning or Constructively Owning Shares in violation of
Section 7.2.1(a)(i) or (ii),
(i) then
that number of Shares the Beneficial Ownership or Constructive Ownership of
which otherwise would cause such Person to violate Section 7.2.1(a)(i) or (ii)
(rounded up to the nearest whole Share) shall be automatically transferred to a
Charitable Trust for the benefit of a Charitable Beneficiary, as described in
Section 7.3, effective as of the close of business on the Business Day
prior to the date of such Transfer, and such Person shall acquire no rights in
such Shares; or
(ii) if
the transfer to the Charitable Trust described in clause (i) of this
sentence would not be effective for any reason to prevent the violation of
Section 7.2.1(a)(i) or (ii), then the Transfer of that number of Shares
that otherwise would cause any Person to violate Section 7.2.1(a)(i) or
(ii) shall be void ab initio, and the
intended transferee shall acquire no rights in such Shares.
Section 7.2.2 Remedies for Breach.
If the Board of Trustees or any duly authorized committee thereof shall at any
time determine in good faith that a Transfer or other event has taken place that
results in a violation of Section 7.2.1 or that a Person intends to acquire
or has attempted to acquire Beneficial Ownership of any Shares in violation of
Section 7.2.1 (whether or not such violation is intended), the Board of
Trustees or a committee thereof shall take such action as it deems advisable to
refuse to give effect to or to prevent such Transfer or other event, including,
without limitation, causing the Trust to redeem Shares, refusing to give effect
to such Transfer on the books of the Trust or instituting proceedings to enjoin
such Transfer or other event; provided, however, that any
Transfer or attempted Transfer or other event in violation of Section 7.2.1
shall automatically result in the transfer to the Charitable Trust described
above, and, where applicable, such Transfer (or other event) shall be void ab initio as provided above
irrespective of any action (or non-action) by the Board of Trustees or a
committee thereof.
Section 7.2.3 Notice of Restricted
Transfer. Any Person who acquires or attempts or intends to acquire
Beneficial or Constructive Ownership of Shares that will or may violate
Section 7.2.1(a), or any Person who would have owned Shares that resulted
in a transfer to the Charitable Trust pursuant to the provisions of
Section 7.2.1(b), shall immediately give written notice to the Trust of
such event, or in the case of such a proposed or attempted transaction, shall
give at least 15 days prior written notice, and shall provide to the Trust
such other information as the Trust may request in order to determine the
effect, if any, of such acquisition or ownership on the Trust’s status as a
REIT.
Section 7.2.4 Owners Required To Provide
Information. From the Initial Date and prior to the Restriction
Termination Date:
(a) every
owner of more than five percent (or such lower percentage as required by the
Code or the Treasury Regulations promulgated thereunder) of the outstanding
Shares, within 30 days after the end of each taxable year, shall give
written notice to the Trust stating the name and address of such owner, the
number of Shares Beneficially Owned and a description of the manner in which
such Shares are held; provided, that a shareholder of record who holds
outstanding Shares as nominee for another Person, which other Person is required
to include in gross income the dividends or distributions received on such
Shares (an “Actual Owner”), shall give written notice to the Trust stating the
name and address of such Actual Owner and the number of Shares of such Actual
Owner with respect to which the shareholder of record is nominee. Each owner
shall provide to the Trust such additional information as the Trust may request
in order to determine the effect, if any, of such Beneficial Ownership on the
Trust’s status as a REIT and to ensure compliance with the Ownership Limit or
Designated Investment Entity Limit applicable to such owner; and
(b) each
Person who is a Beneficial Owner of Shares and each Person (including the
shareholder of record) who is holding Shares for a Beneficial Owner shall
provide to the Trust such information as the Trust may request, in good faith,
in order to determine the Trust’s status as a REIT and to comply with
requirements of any taxing authority or governmental authority or to determine
such compliance.
Section 7.2.5 Remedies Not Limited.
Subject to Sections 5.1 and 7.4 of the Declaration of Trust, nothing
contained in this Section 7.2 shall limit the authority of the Board of
Trustees to take such other action as it deems necessary or advisable to protect
the Trust and the interests of its shareholders in preserving the Trust’s status
as a REIT.
Section 7.2.6
Ambiguity. In
the case of an ambiguity in the application of any of the provisions of this
Section 7.2, Section 7.3 or any definition contained in
Section 7.1, the Board of Trustees shall have the power to determine the
application of the provisions of this Section 7.2 or Section 7.3 with
respect to any situation based on the facts known to it. If Section 7.2 or 7.3
requires an action by the Board of Trustees and the Declaration of Trust fails
to provide specific guidance with respect to such action, the Board of Trustees
shall have the power to determine the action to be taken so long as such action
is not contrary to the provisions of Sections 7.1, 7.2 or 7.3.
Section 7.2.7 Exemptions from the
Ownership Limit.
(a) The
Board, in its sole discretion, may exempt, prospectively or retroactively, a
Person from the Ownership Limit or Designated Investment Entity Limit if:
(i) such Person submits to the Board information satisfactory to the Board,
in its reasonable discretion, demonstrating that such Person is not an
individual for purposes of Section 542(a)(2) of the Code (determined taking
into account Section 856(h)(3)(A) of the Code); (ii) such Person
submits to the Board information satisfactory to the Board, in its reasonable
discretion, demonstrating that no Person who is an individual for purposes of
Section 542(a)(2) of the Code (determined taking into account
Section 856(h)(3)(A) of the Code) would be considered to Beneficially Own
Shares in excess of the Ownership Limit or Designated Investment Entity Limit by
reason of such Person’s ownership of Shares in excess of the Ownership Limit or
Designated Investment Entity Limit pursuant to the exemption granted under this
subparagraph (a); (iii) such Person submits to the Board information
satisfactory to the Board, in its reasonable discretion, demonstrating that
clause (2) of subparagraph (a)(ii) of Section 7.2.1 will not be
violated by reason of such Person’s ownership of Shares in excess of the
Ownership Limit or Designated Investment Entity Limit pursuant to the exemption
granted under this subparagraph (a); and (iv) such Person provides to the
Board such representations and undertakings, if any, as the Board may, in its
reasonable discretion, require to ensure that the conditions in clauses (i),
(ii) and (iii) hereof are satisfied and will continue to be satisfied
throughout the period during which such Person owns Shares in excess of the
Ownership Limit or Designated Investment Entity Limit pursuant to any exemption
thereto granted under this subparagraph (a), and such Person agrees that any
violation of such representations and undertakings or any attempted violation
thereof will result in the application of the remedies set forth in
Section 7.2 with respect to Shares held in excess of the Ownership Limit or
Designated Investment Entity Limit with respect to such Person (determined
without regard to the exemption granted such Person under this subparagraph
(a)).
(b) Prior
to granting any exemption pursuant to subparagraph (a), the Board, in its sole
and absolute discretion, may require a ruling from the IRS or an opinion of
counsel, in either case in form and substance satisfactory to the Board, in its
sole and absolute discretion as it may deem necessary or advisable in order to
determine or ensure the Trust’s status as a REIT; provided, however, that the
Board shall not be obligated to require obtaining a favorable ruling or opinion
in order to grant an exception hereunder.
(c) Subject
to Section 7.2.1(a)(ii), an underwriter that participates in a public
offering or a private placement of Shares (or securities convertible into or
exchangeable for Shares) may Beneficially Own or Constructively Own Shares (or
securities convertible into or exchangeable for Shares) in excess of the
Ownership Limit or Designated Investment Entity Limit, but only to the extent
necessary to facilitate such public offering or private placement.
Section 7.2.8 Increase in Ownership Limit
or Designated Investment Entity Limit. The Board of Trustees may increase
the Ownership Limit or Designated Investment Entity Limit for one or more Persons
and decrease the Ownership Limit or Designated Investment Entity Ownership Limit
for all other Persons subject to the limitations provided in this
Section 7.2.8.
(a) The
decreased Ownership Limit and/or Designated Investment Entity Ownership Limit
will not be effective for any Person whose percentage ownership of Shares is in
excess of such decreased Ownership Limit and/or Designated Investment Entity
Ownership Limit until such time as such Person’s percentage of Shares equals or
falls below the decreased Ownership Limit and/or Designated Investment Entity
Ownership Limit, but any further acquisition of Shares in excess of such
percentage ownership of Shares will be in violation of the Ownership Limit
and/or Designated Investment Entity Ownership Limit.
(b) The
Ownership Limit or Designated Investment Entity Limit may not be increased if,
after giving effect to such increase, five Persons who are considered
individuals pursuant to Section 542 of the Code, as modified by
Section 856(h)(3) of the Code, could Beneficially Own, in the aggregate,
more than 49% of the value of the outstanding Shares.
(c) Prior
to the modification of the Ownership Limit or Designated Investment Entity Limit
pursuant to this Section 7.2.8, the Board, in its sole and absolute
discretion, may require such opinions of counsel, affidavits, undertakings or
agreements as it may deem necessary or advisable in order to determine or ensure
the Trust’s status as a REIT if the modification in the Ownership Limit or
Designated Investment Entity Limit were to be made.
Section 7.2.9 Legend. Each
certificate for Shares shall bear substantially the following
legend:
The
shares evidenced by this certificate are subject to restrictions on Beneficial
Ownership, Constructive Ownership and Transfer. Subject to certain further
restrictions and except as expressly provided in the Trust’s Declaration of
Trust, (i) no Person may Beneficially Own or Constructively Own Common Shares in
excess of [5][9.8]% (in value or number of shares, whichever is more
restrictive) of the outstanding Common Shares, other than a Designated
Investment Entity; (ii) no Person may Beneficially Own or Constructively Own
Preferred Shares in excess of 9.8% (in value or number of shares, whichever is
more restrictive) of the outstanding shares of such class or series of Preferred
Shares; (iii) no Designated Investment Entity may Beneficially Own or
Constructively Own Common Shares in excess of 9.8% (in value or number of
shares, whichever is more restrictive) of the outstanding Common Shares; (iv) no
Person may Beneficially Own Shares that would result in the Trust being “closely
held” under Section 856(h) of the Internal Revenue Code of 1986 (the “Code”) or
otherwise cause the Trust to fail to qualify as a real estate investment trust
under the Code; and (v) no Person may Transfer Shares if such Transfer would
result in Shares of the Trust being owned by fewer than 100 Persons. Any Person
who Beneficially Owns or Constructively Owns or attempts to Beneficially Own or
Constructively Own Shares which cause or will cause a Person to Beneficially Own
or Constructively Own Shares in excess or in violation of the limitations set
forth in the Declaration of Trust must immediately notify the Trust. If any of
the restrictions on transfer or ownership are violated, the Shares evidenced
hereby will be automatically transferred to a Charitable Trustee of a Charitable
Trust for the benefit of one or more Charitable Beneficiaries. In addition, the
Trust may redeem Shares upon the terms and conditions specified by the Board of
Trustees in its sole discretion if the Board of Trustees determines that
ownership or a Transfer or other event may violate the restrictions described
above. Furthermore, upon the occurrence of certain events, attempted
Transfers in violation of the restrictions described above may be void ab
initio. A Person who attempts to Beneficially Own or Constructively Own Shares
in violation of the ownership limitations described above shall have no claim,
cause of action, or any recourse whatsoever against a transferor of such Shares.
All capitalized terms in this legend have the meanings defined in the
Declaration of Trust, as the same may be amended from time to time, a copy of
which, including the restrictions on transfer and ownership, will be furnished
to each holder of Shares on request and without charge.
Instead of the foregoing legend, the
certificate may state that the Trust will furnish a full statement about certain
restrictions on transferability to a shareholder on request and without
charge.
Section 7.3 Transfer of Shares in
Trust.
Section 7.3.1 Ownership in Trust.
Upon any purported Transfer or other event described in Section 7.2.1(b)
that would result in a transfer of Shares to a Charitable Trust, such Shares
shall be deemed to have been transferred to the Charitable Trustee as trustee of
a Charitable Trust for the exclusive benefit of one or more Charitable
Beneficiaries. Such transfer to the Charitable Trustee shall be deemed to be
effective as of the close of business on the Business Day prior to the purported
Transfer or other event that results in the transfer to the Charitable Trust
pursuant to Section 7.2.1(b). The Charitable Trustee shall be appointed by the
Trust and shall be a Person unaffiliated with the Trust and any Prohibited
Owner. Each Charitable Beneficiary shall be designated by the Trust as provided
in Section 7.3.7.
Section 7.3.2 Status of Shares Held by the
Charitable Trustee. Shares held by the Charitable Trustee shall be issued
and outstanding Shares of the Trust. The Prohibited Owner shall have no rights
in the Shares held by the Charitable Trustee. The Prohibited Owner shall not
benefit economically from ownership of any Shares held in trust by the
Charitable Trustee, shall have no rights to dividends or other distributions and
shall not possess any rights to vote or other rights attributable to the Shares
held in the Charitable Trust. The Prohibited Owner shall have no claim, cause of
action, or any other recourse whatsoever against the purported transferor of
such Shares.
Section 7.3.3 Dividend and Voting
Rights. The Charitable Trustee shall have all voting rights and rights to
dividends or other distributions with respect to Shares held in the Charitable
Trust, which rights shall be exercised for the exclusive benefit of the
Charitable Beneficiary. Any dividend or other distribution paid prior to the
discovery by the Trust that Shares have been transferred to the Charitable
Trustee shall be paid with respect to such Shares to the Charitable Trustee upon
demand and any dividend or other distribution authorized but unpaid shall be
paid when due to the Charitable Trustee. Any dividends or distributions so paid
over to the Charitable Trustee shall be held in trust for the Charitable
Beneficiary. The Prohibited Owner shall have no voting rights with respect to
Shares held in the Charitable Trust and, subject to Maryland law, effective as
of the date that Shares have been transferred to the Charitable Trustee, the
Charitable Trustee shall have the authority (at the Charitable Trustee’s sole
discretion) (i) to rescind as void any vote cast by a Prohibited Owner
prior to the discovery by the Trust that Shares have been transferred to the
Charitable Trustee and (ii) to recast such vote in accordance with the desires
of the Charitable Trustee acting for the benefit of the Charitable Beneficiary;
provided, however, that if the
Trust has already taken irreversible action, then the Charitable Trustee shall
not have the power to rescind and recast such vote. Notwithstanding the
provisions of this Article VII, until the Trust has received notification
that Shares have been transferred into a Charitable Trust, the Trust shall be
entitled to rely on its share transfer and other shareholder records for
purposes of preparing lists of shareholders entitled to vote at meetings,
determining the validity and authority of proxies and otherwise conducting votes
of shareholders.
Section 7.3.4 Rights Upon
Liquidation. Upon any voluntary or involuntary liquidation, dissolution
or winding up of or any distribution of the assets of the Trust, the Charitable
Trustee shall be entitled to receive, ratably with each other holder of Shares
of the class or series of Shares that is held in the Charitable Trust, that
portion of the assets of the Trust available for distribution to the holders of
such class or series (determined based upon the ratio that the number of Shares
or such class or series of Shares held by the Charitable Trustee bears to the
total number of Shares of such class or series of Shares then outstanding). The
Charitable Trustee shall distribute any such assets received in respect of the
Shares held in the Charitable Trust in any liquidation, dissolution or winding
up of, or distribution of the assets of the Trust, in accordance with
Section 7.3.5.
Section 7.3.5 Sale of Shares by Charitable
Trustee. Within 20 days of receiving notice from the Trust that Shares
have been transferred to the Charitable Trust, the Charitable Trustee of the
Charitable Trust shall sell the Shares held in the Charitable Trust to a person,
designated by the Charitable Trustee, whose ownership of the Shares will not
violate the ownership limitations set forth in Section 7.2.1(a). Upon such
sale, the interest of the Charitable Beneficiary in the Shares sold shall
terminate and the Charitable Trustee shall distribute the net proceeds of the
sale to the Prohibited Owner and to the Charitable Beneficiary as provided in
this Section 7.3.5. The Prohibited Owner shall receive the lesser of
(1) the price paid by the Prohibited Owner for the Shares or, if the
Prohibited Owner did not give value for the Shares in connection with the event
causing the Shares to be held in the Charitable Trust (e.g., in the case of a gift,
devise or other such transaction), the Market Price of the Shares on the day of
the event causing the Shares to be held in the Charitable Trust and (2) the
price per share received by the Charitable Trustee from the sale or other
disposition of the Shares held in the Charitable Trust. Any net sales proceeds
in excess of the amount payable to the Prohibited Owner shall be immediately
paid to the Charitable Beneficiary. If, prior to the discovery by the Trust that
Shares have been transferred to the Charitable Trustee, such Shares are sold by
a Prohibited Owner, then (i) such Shares shall be deemed to have been sold
on behalf of the Charitable Trust and (ii) to the extent that the
Prohibited Owner received an amount for such Shares that exceeds the amount that
such Prohibited Owner was entitled to receive pursuant to this
Section 7.3.5, such excess shall be paid to the Charitable Trustee upon
demand. The Charitable Trustee shall have the right and power (but not the
obligation) to offer any Share held in trust for sale to the Trust on such terms
and conditions as the Charitable Trustee shall deem appropriate.
Section 7.3.6 Purchase Right in Shares
Transferred to the Charitable Trustee. Shares transferred to the
Charitable Trustee shall be deemed to have been offered for sale to the Trust,
or its designee, at a price per share equal to the lesser of (i) the price
per share in the transaction that resulted in such transfer to the Charitable
Trust (or, in the case of a devise or gift, the Market Price at the time of such
devise or gift) and (ii) the Market Price on the date the Trust, or its
designee, accepts such offer. The Trust shall have the right to accept such
offer until the Charitable Trustee has sold the Shares held in the Charitable
Trust pursuant to Section 7.3.5. Upon such a sale to the Trust, the
interest of the Charitable Beneficiary in the Shares sold shall terminate and
the Charitable Trustee shall distribute the net proceeds of the sale to the
Prohibited Owner.
Section 7.3.7 Designation of Charitable
Beneficiaries. By written notice to the Charitable Trustee, the Trust
shall designate one or more nonprofit organizations to be the Charitable
Beneficiary of the interest in the Charitable Trust such that (i) Shares
held in the Charitable Trust would not violate the restrictions set forth in
Section 7.2.1(a) in the hands of such Charitable Beneficiary and
(ii) each such organization must be described in Sections 501(c)(3),
170(b)(1)(A) or 170(c)(2) of the Code.
Section 7.4 Transactions on
Exchange. Nothing in this Article VII shall preclude the settlement
of any transaction entered into through the facilities of the NYSE or any other
national securities exchange or automated inter-dealer quotation system. The
fact that the settlement of any transaction takes place shall not negate the
effect of any other provision of this Article VII and any transferee in
such a transaction shall be subject to all of the provisions and limitations set
forth in this Article VII.
Section 7.5 Enforcement. The
Trust is authorized specifically to seek equitable relief, including injunctive
relief, to enforce the provisions of this Article VII.
Section 7.6 Non-Waiver. No delay
or failure on the part of the Trust or the Board of Trustees in exercising any
right hereunder shall operate as a waiver of any right of the Trust or the Board
of Trustees, as the case may be, except to the extent specifically waived in
writing.
ARTICLE
VIII
SHAREHOLDERS
Section 8.1 Meetings. There shall
be an annual meeting of the shareholders, to be held on proper notice at such
time (after the delivery of the annual report) and convenient location as shall
be determined by or in the manner prescribed in the Bylaws, for the election of
the Trustees, and for the transaction of any other business within the powers of
the Trust. Except as otherwise provided in the Declaration of Trust, special
meetings of shareholders may be called in the manner provided in the Bylaws. If
there are no Trustees, the officers of the Trust shall promptly call a special
meeting of the shareholders entitled to vote for the election of successor
Trustees. Any meeting may be adjourned and reconvened as the Trustees determine
or as provided in the Bylaws.
Section 8.2 Voting Rights.
Subject to the provisions of any class or series of Shares then outstanding or
as otherwise required by law, the shareholders shall be entitled to vote only on
the following matters: (a) election of Trustees as provided in Section 5.2
and the removal of Trustees as provided in Section 5.3; (b) amendment
of the Declaration of Trust as provided in Article X; (c) termination
of the Trust as provided in Section 12.2; (d) merger or consolidation of
the Trust, or the sale or disposition of substantially all of the property of
the Trust, as provided in Article XI; (e) such other matters with respect
to which the Board of Trustees has adopted a resolution declaring that a
proposed action is advisable and directing that the matter be submitted to the
shareholders for approval or ratification; and (f) such other matters as may be
properly brought before a meeting by a shareholder pursuant to the Bylaws.
Except with respect to the matters described in in clauses (a) through (e)
above, no action taken by the shareholders at any meeting shall in any way bind
the Board of Trustees.
Section 8.3 Preemptive and Appraisal
Rights. Except as may be provided by the Board of Trustees in setting the
terms of classified or reclassified Shares pursuant to Section 6.4, or as may
otherwise be provided by contract approved by the Board of Trustees, no holder
of Shares shall, as such holder, have any preemptive right to purchase or
subscribe for any additional Shares or any other security of the Trust which it
may issue or sell. Holders of Shares shall not be entitled to
exercise any rights of an objecting shareholder provided for under the Maryland
REIT Law and Title 3, Subtitle 2 of the MGCL or any successor statute unless the
Board of Trustees, upon the affirmative vote of a majority of the Board of
Trustees, shall determine that such rights apply, with respect to all or any
classes or series of Shares, to one or more transactions occurring after the
date of such determination in connection with which holders of such Shares would
otherwise be entitled to exercise such rights.
Section
8.4 Extraordinary
Actions. Except as specifically provided in Section 5.3
(relating to removal of Trustees) and in Article X [and Article XII],
notwithstanding any provision of law permitting or requiring any action to be
taken or authorized by the affirmative vote of the holders of a greater number
of votes, any such action shall be effective and valid if taken or approved by
the affirmative vote of holders of Shares entitled to cast a majority of all the
votes entitled to be cast on the matter.
Section 8.5 Board Approval. The
submission of any action of the Trust to the shareholders for their
consideration shall first be recommended, approved or declared advisable by the
Board of Trustees.
Section 865 Action by Shareholders
without a Meeting. No action required or permitted to be taken by the
shareholders may be taken without a meeting by less than unanimous written or
electronic consent of the shareholders of the Trust.
ARTICLE
IX
LIABILITY
LIMITATION, INDEMNIFICATION
AND TRANSACTIONS WITH THE
TRUST
Section 9.1 Limitation of Shareholder
Liability. No shareholder shall be liable for any debt, claim, demand,
judgment or obligation of any kind of, against or with respect to the Trust by
reason of his being a shareholder, nor shall any shareholder be subject to any
personal liability whatsoever, in tort, contract or otherwise, to any person in
connection with the property or the affairs of the Trust by reason of his being
a shareholder.
Section 9.2 Limitation of Trustee and
Officer Liability. To the maximum extent that Maryland law in effect from
time to time permits limitation of the liability of trustees and officers of a
Maryland real estate investment trust or directors or officers of a Maryland
corporation, no Trustee or officer of the Trust shall be liable to the Trust or
to any shareholder for money damages. Neither the amendment nor repeal of this
Section 9.2, nor the adoption or amendment of any other provision of the
Declaration of Trust inconsistent with this Section 9.2, shall apply to or
affect in any respect the applicability of the preceding sentence with respect
to any act or failure to act that occurred prior to such amendment, repeal or
adoption. No Trustee or officer of the Trust shall be liable to the
Trust or to any shareholder for money damages except to the extent that
(a) the Trustee or officer actually received an improper benefit or profit
in money, property or services, for the amount of the benefit or profit in
money, property, or services actually received; or (b) a judgment or other
final adjudication adverse to the Trustee or officer is entered in a proceeding
based on a finding in the proceeding that the Trustee’s or officer’s action or
failure to act was the result of active and deliberate dishonesty and was
material to the cause of action adjudicated in the proceeding.
Section 9.3 Indemnification. The
Trust shall have the power, to the maximum extent permitted by Maryland law in
effect from time to time, to obligate itself to indemnify, and to pay or
reimburse reasonable expenses in advance of final disposition of a proceeding
to, (a) any individual who is a present or former shareholder, Trustee or
officer of the Trust and (b) any individual who, while a Trustee or officer of
the Trust and at the request of the Trust, serves or has served as a director,
officer, partner, trustee, employee or agent of another real estate investment
trust, corporation, partnership, joint venture, trust, employee benefit plan or
any other enterprise) from and against any claim or liability to which he or she
may become subject by reason of his or her status as a present or former
shareholder, Trustee or officer of the Trust or service in any such capacity.
The Trust shall have the power, with the approval of its Board of Trustees, to
provide such indemnification or advancement of expenses to any present or former
Trustee or officer who served a predecessor of the Trust, and to any employee or
agent of the Trust or a predecessor of the Trust. Any amendment of this section
shall be prospective only and shall not affect the applicability of this section
with respect to any act or failure to act that occurred prior to such
amendment.
Section 9.4 Transactions Between the
Trust and its Trustees, Officers, Employees and Agents. Subject to any
express restrictions in the Declaration of Trust or adopted by the Trustees in
the Bylaws or by resolution, the Trust may enter into any contract or
transaction of any kind with any person, including any Trustee, officer,
employee or agent of the Trust or any person affiliated with a Trustee, officer,
employee or agent of the Trust, whether or not any of them has a financial
interest in such transaction, provided, however, that in the case of any
contract or transaction in which any Trustee, officer, employee or agent of the
Trust (or any person affiliated with such person) has a material financial
interest in such transaction, then: (a) the fact of the interest shall be
disclosed or known to: (i) the Board of Trustees, and the Board of Trustees
shall approve or ratify the contract or transaction by the affirmative vote of a
majority of disinterested Trustees, even if the disinterested Trustees
constitute less than a quorum, or (ii) the shareholders entitled to vote,
and the contract or transaction shall be authorized, approved or ratified by a
majority of the votes cast by the shareholders entitled to vote other than the
votes of shares owned of record or beneficially by the interested party; or
(b) the contract or transaction is fair and reasonable to the
Trust.
Section 9.5 Express Exculpatory Clauses
in Instruments. The Board of Trustees may cause to be inserted in every
written agreement, undertaking or obligation made or issued on behalf of the
Trust, an appropriate provision to the effect that neither the shareholders nor
the Trustees, officers, employees or agents of the Trust shall be liable under
any written instrument creating an obligation of the Trust, and all Persons
shall look solely to the property of the Trust for the payment of any claim
under or for the performance of that instrument. The omission of the foregoing
exculpatory language from any instrument shall not affect the validity or
enforceability of such instrument and shall not render any shareholder, Trustee,
officer, employee or agent liable thereunder to any third party nor shall the
Trustees or any officer, employee or agent of the Trust be liable to anyone for
such omission.
ARTICLE
X
AMENDMENTS
Section 10.1 General. The Trust
reserves the right from time to time to make any amendment to the Declaration of
Trust, now or hereafter authorized by law, including, without limitation, any
amendment altering the terms or contract rights, as expressly set forth in the
Declaration of Trust, of any Shares. All rights and powers conferred by the
Declaration of Trust on shareholders, Trustees and officers are granted subject
to this reservation. The Trust shall file Articles of Amendment as required by
Maryland law. All references to the Declaration of Trust shall include all
amendments thereto.
Section 10.2 By Trustees. The
Trustees may amend the Declaration of Trust from time to time, in the manner
provided by the Maryland REIT Law, without any action by the shareholders:
(i) to qualify as a real estate investment trust under the Code or under
the Maryland REIT Law, (ii) in any respect in which the charter of a
Maryland corporation may be amended without stockholder approval, and
(iii) as otherwise provided in the Declaration of Trust.
Section 10.3 By Shareholders.
Except as otherwise provided in this Declaration of Trust, any amendment to the
Declaration of Trust shall be valid only after the Board of Trustees has adopted
a resolution setting forth the proposed amendment and declaring such amendment
advisable, and such amendment has been approved by the affirmative vote of the
holders of not less than a majority of the shares then outstanding and entitled
to vote thereon. However, any amendment to Section 5.3 or to this
sentence of the Declaration of Trust shall be valid only if declared advisable
by the Board of Trustees and approved by the affirmative vote of holder of
Shares entitled to cast not less than two-thirds of all the votes entitled to be
cast on the matter.
Section 10.4 Bylaws. The Board of
Trustees shall have the exclusive power to adopt, alter or repeal any provision
of the Bylaws and to make new Bylaws.
ARTICLE
XI
MERGER, CONSOLIDATION OR SALE OF
TRUST PROPERTY
Subject to the provisions of any class
or series of Shares at the time outstanding, the Trust may (a) merge the Trust
with or into another entity or merge another entity into the Trust, (b)
consolidate the Trust with one or more other entities into a new entity or (c)
sell, lease, exchange or otherwise transfer all or substantially all of the
property of the Trust. The Board of Trustees proposing such action shall adopt a
resolution that declares the proposed transaction is advisable on substantially
the terms and conditions set forth or referred to in the resolutions, and,
except as otherwise permitted by Maryland law, direct that the proposed
transaction be submitted for consideration by the shareholders. If submitted for
consideration by the shareholders, the transaction must be approved the
affirmative vote of holders of Shares entitled to cast not less than a majority
of all the votes entitled to be cast on the matter.
ARTICLE
XII
DURATION
AND TERMINATION OF TRUST
Section 12.1 Duration. The Trust
shall continue perpetually unless terminated pursuant to Section 12.2 or
pursuant to any applicable provision of the Maryland REIT Law.
Section 12.2 Termination.
(a) Subject
to the provisions of any class or series of Shares at the time outstanding,
adoption of a resolution by the Board of Trustees declaring that the termination
of the Trust is advisable and submission of the matter by the Board of Trustees
to the shareholders for approval, the Trust may be terminated at any meeting of
shareholders, by the affirmative vote of holders of Shares entitled to cast not
less than a majority of all the votes entitled to be cast on the matter. Upon
the termination of the Trust:
(i) The
Trust shall carry on no business except for the purpose of winding up its
affairs.
(ii) The
Trustees shall proceed to wind up the affairs of the Trust and all of the powers
of the Trustees under the Declaration of Trust shall continue, including the
powers to fulfill or discharge the Trust’s contracts, collect its assets, sell,
convey, assign, exchange, transfer or otherwise dispose of all or any part of
the remaining property of the Trust to one or more persons at public or private
sale for consideration which may consist in whole or in part of cash, securities
or other property of any kind, discharge or pay its liabilities and do all other
acts appropriate to liquidate its business. The Trustees may appoint any officer
of the Trust or any other person to supervise the winding up of the affairs of
the Trust and delegate to such officer or such person any or all powers of the
Trustees in this regard.
(iii) After
paying or adequately providing for the payment of all liabilities, and upon
receipt of such releases, indemnities and agreements as they deem necessary for
their protection, the Trust may distribute the remaining property of the Trust
among the shareholders so that after payment in full or the setting apart for
payment of such preferential amounts, if any, to which the holders of any Shares
at the time outstanding shall be entitled, the remaining property of the Trust
shall, subject to any participating or similar rights of Shares at the time
outstanding, be distributed ratably among the holders of Common Shares at the
time outstanding.
(b) After
termination of the Trust, the liquidation of its business and the distribution
to the shareholders as herein provided, a majority of the Trustees shall execute
and file with the Trust’s records a document certifying that the Trust has been
duly terminated, and the Trustees shall be discharged from all liabilities and
duties hereunder, and the rights and interests of all shareholders shall
cease.
ARTICLE
XIII
MISCELLANEOUS
Section 13.1 Governing Law. The
Declaration of Trust is executed by the undersigned Trustees and delivered in
the State of Maryland with reference to the laws thereof, and the rights of all
parties and the validity, construction and effect of every provision hereof
shall be subject to and construed in accordance with the laws of the State of
Maryland without regard to conflicts of laws provisions thereof.
Section 13.2 Reliance by Third
Parties. Any certificate shall be final and conclusive as to any person
dealing with the Trust if executed by the Secretary or an Assistant Secretary of
the Trust or a Trustee, and if certifying to: (a) the number or identity of
Trustees, officers of the Trust or shareholders; (b) the due authorization
of the execution of any document; (c) the action or vote taken, and the
existence of a quorum, at a meeting of the Board of Trustees or shareholders;
(d) a copy of the Declaration of Trust or of the Bylaws as a true and
complete copy as then in force; (e) an amendment to the Declaration of
Trust; (f) the termination of the Trust; or (g) the existence of any
fact relating to the affairs of the Trust. No purchaser, lender, transfer agent
or other person shall be bound to make any inquiry concerning the validity of
any transaction purporting to be made by the Trust on its behalf or by any
officer, employee or agent of the Trust.
Section 13.3 Severability.
(a) The
provisions of the Declaration of Trust are severable, and if the Board of
Trustees shall determine, with the advice of counsel, that any one or more of
such provisions (the “Conflicting Provisions”) are in conflict with the Code,
the Maryland REIT Law or other applicable federal or state laws, the Conflicting
Provisions, to the extent of the conflict, shall be deemed never to have
constituted a part of the Declaration of Trust, even without any amendment of
the Declaration of Trust pursuant to Article X and without affecting or
impairing any of the remaining provisions of the Declaration of Trust or
rendering invalid or improper any action taken or omitted prior to such
determination. No Trustee shall be liable for making or failing to make such a
determination. In the event of any such determination by the Board of Trustees,
the Board shall amend the Declaration of Trust in the manner provided in
Section 10.2.
(b) If
any provision of the Declaration of Trust shall be held invalid or unenforceable
in any jurisdiction, such holding shall apply only to the extent of any such
invalidity or unenforceability and shall not in any manner affect, impair or
render invalid or unenforceable such provision in any other jurisdiction or any
other provision of the Declaration of Trust in any jurisdiction.
Section 13.4 Construction. In the
Declaration of Trust, unless the context otherwise requires, words used in the
singular or in the plural include both the plural and singular and words
denoting any gender include all genders. The title and headings of different
parts are inserted for convenience and shall not affect the meaning,
construction or effect of the Declaration of Trust. In defining or interpreting
the powers and duties of the Trust and its Trustees and officers, reference may
be made by the Trustees or officers, to the extent appropriate and not
inconsistent with the Code or the Maryland REIT Law, to Titles 1 through 3 of
the Corporations and Associations Article of the Annotated Code of Maryland. In
furtherance and not in limitation of the foregoing, in accordance with the
provisions of Title 3, Subtitles 6 and 7, of the Corporations and Associations
Article of the Annotated Code of Maryland, the Trust shall be included within
the definition of “corporation” for purposes of such provisions.
Section 13.5 Recordation. The
Declaration of Trust and any articles of amendment hereto or articles
supplementary hereto shall be filed for record with the SDAT and may also be
filed or recorded in such other places as the Trustees deem appropriate, but
failure to file for record the Declaration of Trust or any articles of amendment
hereto in any office other than in the State of Maryland shall not affect or
impair the validity or effectiveness of the Declaration of Trust or any
amendment hereto. A restated Declaration of Trust shall, upon filing, be
conclusive evidence of all amendments contained therein and may thereafter be
referred to in lieu of the original Declaration of Trust and the various
articles of amendments thereto.
THIRD: The undersigned
acknowledges these Articles of Amendment and Restatement to be the trust act of
the Trust and as to all matters or facts required to be verified under oath, the
undersigned acknowledges that to the best of his knowledge, information and
belief, these matters and facts are true in all material respects and that this
statement is made under the penalties for perjury.
IN WITNESS WHEREOF, the Trust
has caused these Articles of Amendment and Restatement to be signed in its name
and on its behalf by its President and attested to by its Secretary on
this ______ day of ____________, 2008.
ATTEST: |
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WHITESTONE
REIT |
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|
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_______________________________ |
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_______________________________
(SEAL) |
Name: |
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Name: |
Title: Secretary |
|
Title: President |
6865575.3
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