UNITED STATES SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
SCHEDULE 14A INFORMATION
Proxy
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the Securities Exchange Act of 1934 (Amendment No. )
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MID-AMERICA APARTMENT COMMUNITIES, INC.
TO OUR SHAREHOLDERS:
MID-AMERICA APARTMENT COMMUNITIES, INC.
6584 POPLAR AVENUE, SUITE 300
Memphis, Tennessee 38138
NOTICE OF ANNUAL MEETING OF SHAREHOLDERS
TO BE HELD ON MONDAY MAY 24,
2004
TIME, DATE & PLACE
ITEMS OF BUSINESS
1. |
To elect 3 Class I directors to serve until the 2007 Annual Meeting of Shareholders or until their successors have been duly elected and qualified; |
2. |
To ratify the selection of KPMG LLP as the Companys independent auditors for 2004; |
3. |
To approve the Amended and Restated Charter of Mid-America Apartment Communities, Inc; |
4. |
To approve the 2004 Stock Plan; and |
5. |
To transact such other business as may properly come before the meeting or any adjournment thereof. |
WHO MAY VOTE
HOW TO VOTE
Memphis, Tennessee
April 23, 2004
Please complete, sign and date the enclosed proxy card and return it promptly in
the enclosed envelope, whether or not you plan to attend the meeting. Shareholders who attend the Annual Meeting may vote even if they have already
sent in a proxy.
MID-AMERICA APARTMENT COMMUNITIES, INC.
6584 POPLAR AVENUE, SUITE 300
Memphis, Tennessee 38138
PROXY STATEMENT
When is the Annual Meeting?
Where will the Annual Meeting be held?
What items will be voted on at the Annual Meeting?
1. |
To elect 3 Class I directors to serve until the 2007 Annual Meeting of Shareholders or until their successors have been duly elected and qualified; |
2. |
To ratify the selection of KPMG LLP as the Companys independent auditors for 2004; |
3. |
To approve the Amended and Restated Charter of Mid-America Apartment Communities, Inc.; |
4. |
To approve the 2004 Stock Plan; and |
5. |
To transact such other business as may properly come before the meeting or any adjournment thereof. |
What are the Board of Directors recommendations?
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FOR the election of each of the 3 nominees named herein to serve on the Board of Directors; |
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FOR the ratification of the selection of KPMG LLP as the Companys independent auditors for 2004; |
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FOR approval of the Amended and Restated Charter of Mid-America Apartment Communities, Inc.; and |
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FOR approval of the 2004 Stock Plan. |
Who is entitled to vote at the Annual Meeting?
How do I vote?
Can I change my vote after I return my proxy card?
What vote is required to approve each item?
How do I vote my shares if they are held in the name of my broker (street name)?
2
your shares may not be voted on those matters and will not be counted in determining the number of shares necessary for approval. Shares represented by such broker non-votes will, however, be counted in determining whether there is a quorum.
How and when may I submit a shareholder proposal for the Companys 2005 Annual Meeting?
How can I obtain the Companys Annual Report on Form 10-K?
What are the costs of soliciting these proxies?
Who should I contact if I have any questions?
CORPORATE GOVERNANCE
What is our philosophy regarding corporate governance?
3
How many independent directors do we have?
How do we determine whether a director is independent?
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A director who is an employee, or whose immediate family member is an executive officer, of the Company is not independent until three years after the end of such employment relationship. |
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A director who receives, or whose immediate family member receives, more than $100,000 per year in direct compensation from us, other than director and committee fees and pension or other forms of deferred compensation for prior service (provided such compensation is not contingent in any way on continued service), is not independent until three years after he or she ceases to receive more than $100,000 per year in such compensation. |
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A director who is affiliated with or employed by, or whose immediate family member is affiliated with or employed in a professional capacity by, a present or former internal or external auditor of the Company is not independent until three years after the end of the affiliation or the employment or auditing relationship. |
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A director who is employed, or whose immediate family member is employed, as an executive officer of another company where any of the our present executive officers serve on that companys compensation committee is not independent until three years after the end of such service or the employment relationship. |
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A director who is an executive officer or an employee, or whose immediate family member is an executive officer, of a company that makes payments to, or receives payments from, the Company for property or services in an amount which, in any single fiscal year, exceeds the greater of $1 million, or 2% of such other companys consolidated gross revenues, is not independent until three years after falling below such threshold. |
Do any independent directors have relationships with the Company that the Board of Directors determined were not material?
4
How many times did our Board of Directors meet last year?
Did any of our directors attend fewer than 75% of the meetings of the Board of Directors and their assigned committees?
Does our Board of Directors meet regularly without management present?
Do directors attend the annual meeting of shareholders?
Does our Board of Directors have any standing committees?
What does the Audit Committee do?
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appointing, determining the compensation of, and overseeing the work of the independent auditor; |
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pre-approving all auditing services and permitted non-audit services, including the fees and terms thereof, to be performed by the independent auditor; |
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reviewing and discussing with management and the independent auditor the annual audited and quarterly unaudited financials statements and the our disclosure under Managements Discussion and Analysis of Financial Condition and Results of Operations in our 10-Qs and 10-Ks; |
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reviewing and discussing the adequacy and effectiveness of our systems of internal accounting and financial controls; |
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establishing procedures for the receipt, retention and treatment of complaints regarding accounting, internal accounting controls or auditing matters and the confidential, anonymous submission by employees of concerns regarding questionable accounting or auditing matters; |
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reviewing the overall corporate tone for financial reports, controls, and ethical behavior; |
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reviewing with management and the independent auditor our compliance with the requirements for qualification as a REIT; and |
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issuing a report annually as required by the SECs proxy solicitation rules. |
Where can I find a copy of the Audit Committee Charter?
5
Who are the members of the Audit Committee?
Are all of the members of the Audit Committee independent?
How many meetings did the Audit Committee have last year?
Does the Audit Committee have an Audit Committee Financial Expert?
What does the Compensation Committee do?
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reviews and approves our compensation objectives; |
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reviews and approves the compensation programs, plans, and awards for executive officers; |
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acts as administrator as may be required for our equity-related incentive plans; and |
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issues a report annually related to executive compensation, as required by the Securities and Exchange Commissions proxy solicitation rules. |
Does the Compensation Committee have a charter?
Who are the members of the Compensation Committee?
How many meetings did the Compensation Committee have last year?
What does the Nominating and Corporate Governance Committee do?
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provides assistance and oversight in identifying qualified candidates to serve as members of Board of Directors; |
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reviews the qualification and performance of incumbent directors to determine whether to recommend them as nominees for reelection; |
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reviews and considers candidates for director who may be suggested by any director or executive officer, or by any shareholder if made in accordance with our charter, bylaws and applicable law; and |
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recommends to the Board of Directors appropriate corporate governance principles that best serve the practices and objectives of the Board of Directors. |
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Does the Nominating and Corporate Governance Committee have a charter?
Who are the members of the Nominating and Corporate Governance Committee?
How many meetings did the Nominating and Corporate Governance Committee hold last year?
How does the Board of Directors select director candidates?
Minimum Director Qualifications
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Director Nomination Policy
What are directors paid?
Do the directors receive stock options?
Can I communicate directly with the Board of Directors?
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Does the Company have a Code of Ethics?
Certain Relationships and Related Transactions
General Policy
Relationship with First Tennessee
Indebtedness of Management to the Company
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Maximum Indebtedness During 2003 |
Indebtedness at February 29, 2004 |
|||||||||
---|---|---|---|---|---|---|---|---|---|---|
George E.
Cates (1) |
$ | 605,287.50 | $ | 512,493.75 | ||||||
H. Eric
Bolton, Jr. |
444,937.50 | 398,137.50 | ||||||||
Simon R. C.
Wadsworth |
405,937.50 | 366,937.50 | ||||||||
Total
executive officers |
$ | 1,456,162.50 | $ | 1,277,568.75 |
(1) |
George E. Cates was not an executive officer of the Company during 2003, but is shown here as a participant in the LESOP program as a result of his former executive status with the Company. |
10
PROPOSAL NO. 1
ELECTION OF DIRECTORS
NOMINEES FOR ELECTION
Class I Directors
Terms will expire at the 2007 Annual Meeting
JOHN F. FLOURNEY
Mr. Flourney, age 63, has served as a director since November 1997. Mr. Flournoy
has been the Chairman and Chief Executive Officer of Flournoy Development Company for 36 years. Flournoy Development Company has been in multi-family
housing development and construction primarily in the Southeastern United States for over 30 years. Mr. Flournoy also serves as a director of the W.C.
Bradley Company and the Columbus Bank and Trust Company. Committees: None
ROBERT F. FOGELMAN
Mr. Fogelman, age 68, has served as a director since July 1994 and has been the
President of Fogelman Investment Company, a privately owned investment firm, for more than seven years. Committees: Compensation, Nominating and
Corporate Governance
MICHAEL S. STARNES
Mr. Starnes, age 59, has served as a director since July 1998. Mr. Starnes founded
M.S. Carriers, Inc., a truckload transportation and logistics company, in 1978 and served as Chairman and Chief Executive Officer until its merger with
Swift Transportation Co., Inc. in June 2001. Since June 2001, Mr. Starnes has served as President of M.S. Carriers, a subsidiary of Swift
Transportation Co., Inc. He is also a director of Swift Transportation Co., Inc. and Union Planters Corporation. Committees: Audit, Compensation,
Nominating and Corporate Governance
INCUMBENT DIRECTORS
Class II Directors
Terms will expire at the 2005 Annual Meeting
H. ERIC BOLTON, JR.
Mr. Bolton, age 47, has served as a director since February 1997. Mr. Bolton is our
Chairman of the Board of Directors, President and Chief Executive Officer. Mr. Bolton joined us in 1994 as Vice President of Development and was named
Chief Operating Officer in February 1996 and promoted to President in December 1996. Mr. Bolton assumed the position of Chief Executive Officer
following the retirement of George E. Cates in October 2001 and became Chairman of the Board in September 2002. Mr. Bolton was with Trammell Crow
Company for more than five years, and prior to joining us was Executive Vice President and Chief Financial Officer of Trammell Crow Realty Advisors.
Committees: None
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ALAN B. GRAF, JR.
Mr. Graf, age 50, has served as a director since June 2002. Mr. Graf is the
Executive Vice President and Chief Financial Officer of FedEx Corporation, a position he has held since 1998 and is a member of FedEx
Corporations Executive Committee. Prior to that time, he was Executive Vice President and Chief Financial Officer for FedEx Express, FedExs
predecessor, from 1991 to 1998. Mr. Graf joined FedEx in 1980. He serves as a director for NIKE Inc. and Kimball International, Inc. Committees: Audit
(Chairman)
RALPH HORN
Mr. Horn, age 63, has served as a director since April 1998. Mr. Horn was elected
President, Chief Operating Officer, and a director of First Tennessee National Corporation (FTNC) in July 1991 and Chief Executive Officer
in April 1994. Mr. Horn was elected Chairman of the Board of FTNC in January 1996. Mr. Horn served as Chief Executive Officer and President of FTNC
until July 2002, and as Chairman of the Board through December 2003. Mr. Horn is also a director of Harrahs Entertainment, Inc., Gaylord
Entertainment Corporation and The Church Health Center. Committees: Compensation (Chairman), Nominating and Corporate Governance (Chairman)
Class III
Terms will expire at the 2006 Annual Meeting
GEORGE E. CATES
Mr. Cates, age 66, has served as a director since 1994 and served as Chairman of
the Board of Directors from the time of its initial public offering in February 1994 until September 2002. Mr. Cates served as our President and Chief
Executive Officer from February 1994 until his planned retirement in October 2001. Mr. Cates was President and Chief Executive Officer of The Cates
Company from 1977 until its merger with us in February 1994. Mr. Cates also serves as a director for First Tennessee National Corporation and The
Marketing Alliance. Committees: None
JOHN S. GRINALDS
General Grinalds, age 66, has served as a director since November 1997. General
Grinalds became the President of The Citadel in Charleston, South Carolina in 1997. Prior to assuming the presidency of The Citadel, General Grinalds
was the headmaster of Woodberry Forest School in Virginia. From 1989 to 1991, General Grinalds held the rank of Major General and was the commanding
general of the Marine Corps Recruit Depot in San Diego, California. Committees: Audit, Compensation, Nominating and Corporate Governance
SIMON R. C. WADSWORTH
Mr. Wadsworth, age 57, has been Executive Vice President, Chief Financial Officer
and a director since March 1994. Committees: None
The Board of Directors recommends a vote FOR each of the Nominees for Class I Directors
12
STOCK OWNERSHIP
Security Ownership of Management
Name of Beneficial Owner |
Amount and Nature of Beneficial Ownership |
Percent of Class (1) |
||||||||
---|---|---|---|---|---|---|---|---|---|---|
George E.
Cates |
843,111 | (2) | 3.93 | % | ||||||
John F.
Flournoy** |
654,552 | (3) | 3.05 | % | ||||||
Robert F.
Fogelman** |
622,076 | (4) | 2.90 | % | ||||||
H. Eric
Bolton, Jr. |
283,408 | (5) | 1.32 | % | ||||||
Simon R. C.
Wadsworth |
236,497 | (6) | 1.10 | % | ||||||
Ralph
Horn |
46,217 | (7) | * |
|||||||
Michael S.
Starnes** |
11,112 | (8) | * |
|||||||
John S.
Grinalds |
9,650 | (9) | * |
|||||||
Alan B. Graf,
Jr. |
7,189 | (10) | * |
|||||||
All
Directors, Nominees and Executive Officers as a group (9 Persons) |
2,713,812 | 12.64 | % |
(1) |
Based on 20,086,319 shares of common stock outstanding on February 29, 2004, plus 1,013,396 shares of common stock issuable in exchange for limited partnership units and 366,879 shares issuable upon exercise of options exercisable within 60 days of February 29, 2004, that was held by the listed individuals as a group. With respect to each listed person (and all listed persons, as a group), the beneficial ownership of such person or group includes the number of shares of common stock issuable to such person or group in exchange for limited partnership units plus the number of shares of common stock issuable to such person or group in respect to options exercisable within 60 days of February 29, 2004. Except as indicated in the footnotes to this table, each listed person possesses sole voting and investment power with respect to all shares of common stock shown as owned by such person. |
(2) |
Includes 456,351 shares owned directly by Mr. Cates, as to 355,129 of which Mr. Cates has sole voting power and as to 101,222 of which Mr. Cates has shared voting power, (41,360 shares held by a family limited partnership in which Mr. Cates is a partner; 18,476 shares held by Mr. Cates through an individual retirement account, and 41,386 shares Mr. Cates owns in a joint account with his wife); 201,233 shares that Mr. Cates has the current right to acquire upon redemption of limited partnership units; 136,224 shares that Mr. Cates has the right to acquire upon the exercise of options that are exercisable within 60 days of February 29, 2004; and 1,251 shares held in a deferred compensation account. Also includes 9,849 shares and 38,203 limited partnership units owned by Mr. Cates wife, over which Mr. Cates exercises no voting or investment power. |
(3) |
Includes 607,989 shares owned directly by Mr. Flournoy; 41,271 shares that Mr. Flournoy has the current right to acquire upon redemption of limited partnership units; and 5,292 shares held in a deferred compensation account. |
(4) |
Includes 42,500 shares held by Romar Partnership as to which Mr. Fogelman shares voting and investment power; 570,500 shares that Mr. Fogelman has the current right to acquire upon redemption of limited partnership units; 3,000 shares that Mr. Fogelman has the right to acquire upon the exercise of options that are exercisable within 60 days of February 29, 2004; and 6,076 shares held in a deferred compensation account. |
(5) |
Includes 21,420 shares owned directly by Mr. Bolton, as to 16,281 of which Mr. Bolton has sole voting power and as to 5,139 of which Mr. Bolton has shared voting power; 110,000 shares that Mr. Bolton has the current right to acquire upon redemption of limited partnership units; 149,050 shares that Mr. Bolton has the right to acquire upon the exercise of options that are exercisable within 60 days of February 29, 2004, and 2,938 shares attributed to Mr. Bolton in the Companys Employee Stock Ownership Plan. |
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(6) |
Includes 104,753 shares owned directly by Mr. Wadsworth, as to 82,888 of which Mr. Wadsworth has sole voting power and as to 3,213 of which Mr. Wadsworth has shared voting power and 18,652 shares held by Mr. Wadsworth through an individual retirement account; 2,951 shares attributed to Mr. Wadsworth in the Companys Employee Stock Ownership Plan; 52,188 shares that Mr. Wadsworth has the right to acquire upon redemption of limited partnership units; and 76,605 shares that Mr. Wadsworth has the right to acquire upon the exercise of options that are exercisable within 60 days of February 29, 2004. |
(7) |
Includes 37,000 shares owned directly by Mr. Horn; 1,000 shares that Mr. Horn has the right to acquire upon the exercise of options that are exercisable within 60 days of February 29, 2004; and 8,217 shares held in a deferred compensation account. |
(8) |
Includes 3,000 shares owned directly by Mr. Starnes; 1,000 shares that Mr. Starnes has the right to acquire upon the exercise of options that are exercisable within 60 days of February 29, 2004; and 7,112 shares held in a deferred compensation account. |
(9) |
Includes 2,009 shares owned directly by General Grinalds; 140 shares held by General Grinalds through an individual retirement account; and 7,501 shares held in deferred compensation accounts. |
(10) |
Includes 4,000 shares owned directly by Mr. Graf; and 3,189 shares held in a deferred compensation account. |
* |
Represents less than 1% of total. |
** |
Director Nominee. |
Security Ownership of Certain Beneficial Owners
Name and Address of Beneficial Owner |
Amount and Nature of Beneficial Ownership |
Percent of Class (1) |
||||||||
---|---|---|---|---|---|---|---|---|---|---|
Cohen &
Steers Capital Management, Inc. (2) 757 Third Avenue New York, NY 10017-2013 |
1,717,100 | 8.01 | % |
(1) |
Based on 20,031,614 shares of common stock outstanding on December 31, 2003, plus 1,013,396 shares of common stock issuable in exchange for common limited partnership units of limited partnership interest in Mid-America Apartments, L.P. and upon exercise of 385,805 options exercisable within 60 days of December 31, 2003 that were held by all directors, director nominees and executive officers named in the Summary Compensation Table. |
(2) |
The indicated ownership is based solely on a Schedule 13G filed with the SEC by the beneficial owner. The Schedule 13G indicates that this entity has sole power to vote or to direct the vote for 1,685,300 shares and sole power to dispose or to direct the disposition of 1,717,100 shares. |
Section 16(a) Beneficial Ownership Reporting Compliance
14
EXECUTIVE COMPENSATION
Summary Compensation Table
Annual Compensation |
Long-Term Compensation |
||||||||||||||||||||||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Awards |
|||||||||||||||||||||||||||||||
Name and Position |
Year |
Salary |
Bonus |
Other Annual Compen- sation (1) |
Restricted Stock Awards |
Securities Underlying Options/ SARs |
|||||||||||||||||||||||||
H. Eric Bolton,
Jr. |
|||||||||||||||||||||||||||||||
Chairman,
President |
2003 | $ | 334,615 | $ | 260,050 | $ | 116,620 | (2) | $ | | | ||||||||||||||||||||
and Chief
Executive |
2002 | $ | 296,512 | $ | 4,562 | $ | 105,415 | (2) | $ | 549,984 | (4) | 60,000 | |||||||||||||||||||
Officer |
2001 | $ | 274,483 | $ | 102,460 | $ | 109,804 | (2) | $ | | 40,500 | ||||||||||||||||||||
Simon R. C.
Wadsworth |
|||||||||||||||||||||||||||||||
Executive
Vice |
2003 | $ | 222,692 | $ | 170,050 | $ | 102,932 | (3) | $ | | | ||||||||||||||||||||
President,
Chief |
2002 | $ | 213,615 | $ | 4,562 | $ | 97,388 | (3) | $ | 397,488 | (4) | 40,000 | |||||||||||||||||||
Financial
Officer |
2001 | $ | 204,615 | $ | 89,815 | $ | 102,577 | (3) | $ | | 23,000 | ||||||||||||||||||||
and
Director |
(1) |
Represents supplemental bonus pursuant to the Companys LESOP, the majority of which was offset against the indebtedness of the executive officers to the Company described in Indebtedness of Management to the Company above, and matching contributions to the Companys Executive Deferred Compensation Retirement Plan. |
(2) |
Mr. Boltons offsets of indebtedness related to the Companys LESOP in 2003, 2002 and 2001 were each $88,987.50. The Company matches to Mr. Boltons deferred compensation account were $10,087, $8,674, and $7,667 for 2003, 2002 and 2001, respectively. |
(3) |
Mr. Wadsworths offsets of indebtedness related to the Companys LESOP in 2003, 2002 and 2001 were each $81,187.50. The Company matches to Mr. Wadsworths deferred compensation account were $6,730, $8,953, and $9,252 for 2003, 2002 and 2001, respectively. |
(4) |
Mr. Boltons and Mr. Wadsworths restricted stock issuances of 21,813 and 15,775 shares, respectively, were made under the Companys Fourth Amended and Restated 1994 Restricted Stock and Stock Option Plan. |
Option Grants in Last Fiscal Year
15
Aggregated Option Exercises Through December 31, 2003
Exercised Options |
||||||||||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Name |
Shares Acquired on Exercise |
Value Realized (1) |
Number of Securities Underlying Unexercised Options/SARs at December 31, 2003 Exercisable/ Unexercisble |
Value of Unexercised In-The-Money Options/SARs at December 31, 2003 (2) Exercisable/ Unexercisble |
||||||||||||||
H. Eric
Bolton, Jr. |
| | 121,300/107,700 | $877,300/$1,048,181 | ||||||||||||||
Simon R. C.
Wadsworth |
49,364 | $ | 280,746 | 55,105/74,200 | $264,761/$725,853 |
(1) |
Based on the market value of the underlying securities at exercise less the exercise price. |
(2) |
Based upon the closing price of the Companys common stock on the New York Stock Exchange on December 31, 2003 of $33.58 per share, less the exercise price. |
Compensation Committee Interlocks and Insider Participation
COMPENSATION COMMITTEE REPORT ON EXECUTIVE COMPENSATION
General
Philosophy and Policies for Executive Officer Compensation
|
attract, retain and motivate highly qualified and high-performing executives; |
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provide competitive levels of compensation commensurate with the achievement of our annual and long-term performance goals; and |
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reward superior corporate and individual performance. |
16
factors as it deems relevant to providing compensation that is competitive in the marketplace, rewards successful financial performance, and aligns executive officers interests with those of our shareholders.
Base Salary and Annual Incentive Compensation
Fourth Amended and Restated 1994 Restricted Stock and Stock Option Plan
2004 Stock Plan
Long-Term Performance Based Incentive Compensation Plan
17
from 2003 to 2005. Performance goals are based on shareholders achieving defined investment returns over the three-year window and the Companys performance ranking in the top third of benchmark performance goals, (defined by the Compensation Committee). Any earned restricted stock would vest 20% a year over the five-year period from 2006 to 2010, dependent upon the executive officers continued employment with the Company.
Non-Qualified Executive Deferred Compensation Plan
Compensation of Chief Executive Officer
Employment Agreements
18
19
PERFORMANCE GRAPH
MID-AMERICA APARTMENT COMMUNITIES, INC.
TOTAL RETURN
PERFORMANCE
20
AUDIT COMMITTEE REPORT
21
AUDIT AND NON-AUDIT FEES
Audit Fees |
Audit-Related Fees (1) |
Audit and Audit-Related Fees |
Tax Fees (2) |
All Other Fees |
Total Fees |
|||||||||||||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
2002 |
$ | 347,180 | $ | 85,000 | $ | 432,180 | $ | 292,480 | $ | | $ | 724,660 | ||||||||||||||
2003
|
$ | 296,500 | $ | 71,000 | $ | 367,500 | $ | 322,700 | $ | | $ | 690,200 |
(1) |
Audit-related fees generally consist of fees for audits of financial statements of certain employee benefit plans and consultations as to the appropriate application of generally accepted accounting principles to proposed transactions. Audit-related fees in 2003 and 2002 included $30,000 and $45,000, respectively, related to audits of unconsolidated subsidiaries. |
(2) |
Tax fees in 2003 included $315,000 for tax return preparations or review and assistance in addressing federal and state examinations and $7,700 for tax consultations. Tax fees in 2002 included $289,420 for tax return preparation or review and $3,060 for tax consultations. |
PROPOSAL NO. 2
RATIFICATION OF APPOINTMENT OF INDEPENDENT
AUDITOR
The Audit Committee of the Board of Directors unanimously
recommends a
vote FOR adoption of Proposal No. 2.
22
PROPOSAL NO. 3
APPROVAL OF THE AMENDED AND RESTATED CHARTER
OF
MID-AMERICA APARTMENT COMMUNITIES, INC.
The Board of Directors recommends a vote FOR adoption of Proposal No. 3.
Securities Authorized For Issuance Under Equity Compensation Plans Through December 31, 2003
Number of Securities Exercise of Outstanding Options, Warrants and Rights (a)(1) |
Weighted Average Exercise Price of Outstanding Options Warrants and Rights (b)(1) |
Number of Securities Remaining Available for Future Issuance under Equity Compensation Plans (excluding securities reflected in column (a)) (c)(2) |
||||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Equity
compensation plans approved by security holders |
1,037,970 | $ | 24.78 | 308,533 | ||||||||||
Equity
compensation plans not approved by security holders |
N/A | N/A | N/A | |||||||||||
Total |
1,037,970 | $ | 24.78 | 308,533 |
(1) |
Columns (a) and (b) above do not include 109,084 shares of restricted stock that are subject to vesting requirements which were issued through the Companys Fourth Amended and Restated 1994 Restricted Stock and Stock Option Plan or 38,600 shares of common stock which have been purchased by employees through the Employee Stock Purchase Plan. |
(2) |
Column (c) above includes 197,133 shares available to be issued under the Companys Fourth Amended and Restated 1994 Restricted Stock and Stock Option Plan and 111,400 shares available to be issued under the Companys Employee Stock Purchase Plan. |
23
PROPOSAL NO. 4
APPROVAL OF THE 2004 STOCK PLAN
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employees and/or any of our subsidiaries whose performance or contribution, in the sole discretion of the Compensation Committee, benefits or will benefit the Company in a significant manner; |
|
non-employee directors of the Company and/or any of our subsidiaries; and |
|
consultants or advisors of the Company. |
Share Reserve
Administration
Stock Options
24
Restricted Stock
Payment
Tax Limitations
|
the option exercise price must be at least 110% of the fair market value of the stock subject to the option on the date of grant; and |
|
the term of any incentive stock option award must not exceed five years from the date of grant. |
25
Termination of Employment
|
in the event of disability, until the earlier of expiration or one year from the date of termination for ISOs and until expiration for non-qualified stock options; |
|
in the event of retirement, until the earlier of expiration or three months from the date of termination for ISOs and until expiration for non-qualified stock options; and |
|
in the event of death, until the earlier of expiration or one year from the date of death for all stock options, whether ISOs or non-qualified stock options. |
Change of Control
New Plan Benefits
26
OTHER MATTERS
April 23, 2004
27
APPENDIX A
MID-AMERICA APARTMENT COMMUNITIES, INC.
RESTATED CHARTER OF THE AUDIT
COMMITTEE
OF THE BOARD OF DIRECTORS
PURPOSE
MEMBERSHIP
MEETINGS AND PROCEDURES
A-1
DUTIES AND RESPONSIBILITIES
1. |
The Committee shall have the sole authority to appoint or replace the independent auditor (subject, if applicable, to shareholder ratification). The Committee shall be directly responsible for the compensation and oversight of the work of the independent auditor (including resolution of disagreements between management and the independent auditor regarding financial reporting) for the purpose of preparing or issuing an audit report or related work or performing other audit, review or attest services for the Company. The independent auditor shall report directly to the Committee. |
2. |
The Committee shall preapprove all auditing services and permitted non-audit services (including the fees and terms thereof) to be performed for the Company by its independent auditor, subject to the de minimus exceptions for non-audit services in accordance with Section 10A(i)(1)(B) of the Exchange Act which are approved by the Committee prior to the completion of the audit. Approval by the Committee of a non-audit service shall be disclosed in the reports filed by the Company with the SEC or otherwise as required by law and SEC Rules. Committee pre-approval of audit and non-audit services will not be required if the engagement for the services is entered into pursuant to pre-approval policies and procedures established by the Committee regarding the Companys engagement of the independent auditor, provided the policies and procedures are detailed as to the particular services, the Committee is informed of each service provided and such policies and procedures do not include delegation of the Committees responsibilities under the Exchange Act to the Companys management. The Committee may delegate to one or more designated Committee members the authority to grant preapprovals of audit and permitted non-audit services, provided that any decisions to preapprove shall be presented to the full Committee at its next scheduled meeting. |
3. |
The Committee shall review and discuss with management and the independent auditor the annual audited and quarterly unaudited financial statements, and the Companys disclosures under Managements Discussion and Analysis of Financial Condition and Results of Operation provided on Form 10-Q and Form 10-K. The review and discussion of the financial statements and the matters covered in the independent auditors report, if applicable, shall occur prior to the public release of such financial statements and the review and discussion of the related disclosure, including the Managements Discussion and Analysis of Financial Condition and Results of Operation, shall occur prior to the filing of the Form 10-Q or Form 10-K. The Committee shall review and discuss with management and the independent auditor material related party transactions as defined in the Statement of Financial Accounting Standards No. 57 and other accounting and regulatory pronouncements. The Committee also shall review and discuss with the independent auditor the matters required to be discussed by Statement of Auditing Standards No. 61, as may be modified or supplemented. Based on such review and discussion, and based on the disclosures received from, and discussions with, the independent auditor regarding its independence as provided for below, the Committee shall consider whether to recommend to the Board that the audited financial statements be included in the Companys Annual Report on Form 10-K. |
A-2
4. |
The Committee shall review and discuss with the independent auditor prior to the filing of the Annual Report on Form 10-K the report that such auditor is required to make to the Committee regarding: (A) all accounting policies and practices to be used that the independent auditor identifies as critical; (B) all alternative treatments within GAAP for policies and practices related to material items that have been discussed among management and the independent auditor, including the ramifications of the use of such alternative disclosures and treatments, and the treatment preferred by the independent auditor; and (C) all other material written communications between the independent auditor and management of the Company, such as any management letter, management representation letter, reports on observations and recommendations on internal controls, independent auditors engagement letter, independent auditors independence letter and schedule of unadjusted audit differences, if any. |
5. |
The Committee shall discuss with management and the independent auditor: (A) major issues regarding accounting principles and financial statement presentations, including any significant changes in the Companys selection or application of accounting principles, any major issues as to the adequacy of the Companys internal controls and any special steps adopted in light of material control deficiencies; and (B) analyses prepared by management and/or the independent auditor setting forth significant financial reporting issues and judgments made in connection with the preparation of the Companys financial statements. The Committee shall discuss with management and the independent auditor the effect of regulatory and accounting initiatives, as well as off-balance sheet structures, on the Companys financial statements. |
6. |
The Committee shall discuss earnings press releases, including the use of pro forma or adjusted non-GAAP information. The Committee shall also discuss generally the financial information and earnings guidance which has been or will be provided to analysts and rating agencies. |
7. |
The Committee shall discuss with management, the senior internal audit executive officer and the independent auditor the Companys major financial risk exposures and its policies with respect to risk assessment and risk management. The Committee shall review the internal audit plan and functions at least annually and review with the independent auditor the responsibilities, budget and staffing of the Companys internal audit functions. The senior internal audit executive officer shall report directly to the Chair of the Committee and to the Chief Executive Officer. |
8. |
The Committee shall regularly review with the independent auditor any difficulties the independent auditor encountered during the course of the audit work, including any restrictions on the scope of activities or access to requested information or any significant disagreements with management and managements responses to such matters. In this connection, among the items that the Committee may review with the independent auditor are: (A) any accounting adjustments that were noted or proposed by the auditor but were passed (as immaterial or otherwise); (B) any communications between the audit team and the independent auditors national office respecting auditing or accounting issues presented by the engagement; and (C) any management or internal control letter issued, or proposed to be issued, by the independent auditor to the Company. |
9. |
The Committee shall: |
|
evaluate the independent auditors qualifications, performance and independence, including the review and evaluation of the lead partner of the audit engagement team; |
|
ensure the rotation of the lead audit partner of the independent auditor and audit engagement team partners as required by NYSE and SEC Rules; |
|
establish hiring policies for employees or former employees of the independent auditor who participate in any capacity in the audit of the Companys financial statements; |
|
obtain and review, at least annually, a report by the independent auditor describing the auditing firms internal quality control procedures and any material issues raised by its most recent internal quality control review or peer review, or by any inquiry or investigation by governmental or professional authorities, within the preceding five years respecting one or more independent audits carried out by the auditing firm and any steps taken to deal with any such issues; |
A-3
|
receive from the independent auditor annually a formal written statement delineating all relationships between the independent auditor and the Company consistent with Independence Standards Board Standard No. 1, as may be modified or supplemented by such other standards as may be set by law or regulation or NYSE Rules; and |
|
discuss with the independent auditor in an active dialogue any such disclosed relationships or services and their impact on the independent auditors objectivity and independence and present to the Board its conclusion with respect to the independence of the independent auditor. |
|
The Committee shall receive reports from the principal executive and financial officers of the Company regarding their evaluation of the effectiveness of the Companys disclosure controls and procedures and the Companys internal controls and procedures for financial reporting; regarding all significant deficiencies in the design or operation of internal controls which could adversely affect the Companys ability to record, process, summarize and report financial data and whether they have identified for the independent auditor any material weaknesses in internal controls; regarding any fraud, whether or not material, that involves management or other employees who have a significant role in the Companys internal controls; and regarding whether there were significant changes in internal controls or in other factors that could significantly affect internal controls subsequent to the date of their evaluation, including any corrective actions with regard to significant deficiencies and material weaknesses. |
|
The Committee shall establish procedures for the receipt, retention and treatment of complaints regarding accounting, internal accounting controls, or auditing matters and for the confidential, anonymous submission by employees of concerns regarding questionable accounting or auditing matters. |
|
The Committee shall discuss with the Companys General Counsel any legal or regulatory matters that could reasonably be expected to have a material impact on the Companys business or financial statements. |
|
The Committee shall meet at least annually with the Senior Officer with oversight of the Companys ethics and compliance programs for a report on the Companys ethics and compliance programs, including a review of any issues that may affect in any material way the financial reporting process, the financial risks of the Company and internal control systems of the Company. |
|
For so long as the Company elects to be taxed as a real estate investment company for federal income tax purposes, the Committee shall periodically review with the Companys Chief Financial Officer and independent auditor the Companys compliance with the requirements for qualification as a real estate investment trust. |
|
The Committee at least annually shall (A) perform an evaluation of the performance of the Committee, including a review of the Committees compliance with this Charter; and (B) review and reassess this Charter and submit any recommended changes to the Board for its consideration. |
A-4
APPENDIX B
AMENDED AND RESTATED CHARTER
OF
MID-AMERICA APARTMENT COMMUNITIES,
INC.
A. |
The name of the corporation is Mid-America Apartment Communities, Inc. (the Corporation). |
B. |
The Charter of the Corporation is amended and restated as follows: |
1. |
Name. The name of the corporation (which is hereinafter called the Corporation) is Mid-America Apartment Communities, Inc. |
2. |
For Profit. The Corporation is for profit. |
3. |
Principal and Registered Office. The address of the Corporations registered office and its principal office is 6584 Poplar Avenue, Suite 300, Memphis, Tennessee 38138. |
4. |
Registered Agent. The name of the Corporations registered agent at that office is Simon R.C. Wadsworth. |
5. |
[Intentionally Omitted] |
Designation of 9¼% Series F Cumulative Redeemable Preferred Stock
Designation and Number. A series of Preferred Stock, designated the 9¼% Series F Cumulative Redeemable Preferred Stock (the Series F Preferred), is hereby established. The number of shares of the Series F Preferred shall be 474,500.
Maturity. The Series F Preferred Stock has no stated maturity and will not be subject to any sinking fund or mandatory redemption.
Rank. The Series F Preferred Stock, with respect to dividend rights and rights upon liquidation, dissolution or winding up of the Company, will rank (i) senior to all classes or series of common stock, $.01 par value per share, of the Company (the Common Stock), and to all equity securities ranking junior to the Series F Preferred Stock with respect to dividend rights or rights upon liquidation, dissolution or winding up of the Company; (ii) on a parity with all other equity securities issued by the Company, including the Companys 8 5/8% Series G Cumulative Redeemable Preferred Stock (the Series G Preferred Stock) and 8.30% Series H Cumulative Redeemable Preferred Stock (the Series H Preferred Stock), the terms of which specifically provide that such series of equity securities rank on a parity with the Series F Preferred Stock with respect to dividend rights or rights upon liquidation, dissolution or winding up of the Company (the Parity Preferred Stock); and (iii) junior to all existing and future indebtedness of the Company. The term equity securities does not include common stock, all of which shall be junior to the Series F Preferred Stock, and convertible debt securities, which will rank senior to the Series F Preferred Stock prior to conversion.
B-1
Dividends.
B-2
junior to the Series F Preferred Stock as to dividends and upon liquidation or redemptions for the purpose of preserving the Companys qualification as a real estate investment trust (REIT)). Holders of shares of the Series F Preferred Stock shall not be entitled to any dividend, whether payable in cash, property or stock, in excess of full cumulative dividends on the Series F Preferred Stock as provided above. Any dividend payment made on shares of the Series F Preferred Stock shall first be credited against the earliest accumulated but unpaid dividend due with respect to such shares which remains payable.
Liquidation Preference. Upon any voluntary or involuntary liquidation, dissolution or winding up of the affairs of the Company, the holders of shares of Series F Preferred Stock are entitled to be paid out of the assets of the Company legally available for distribution to its shareholders a liquidation preference of $25 per share, plus an amount equal to any accumulated, accrued and unpaid dividends to and including the date of payment, but without interest, before any distribution of assets is made to holders of Common Stock or any other class or series of capital stock of the Company that ranks junior to the Series F Preferred Stock as to liquidation rights. If the assets of the Company legally available for distribution to shareholders are insufficient to pay in full the Liquidation Preference on the Series F Preferred Stock and the Liquidation Preference on any shares of Parity Preferred Stock, all assets distributed to the holders of the Series F Preferred Stock and any other series of Parity Preferred Stock shall be distributed pro rata so that the amount of assets distributed per share of Series F Preferred Stock and such other series of Parity Preferred Stock shall in all cases bear to each other the same ratio that the Liquidation Preference per share on the Series F Preferred Stock and such other series of Parity Preferred Stock bear to each other. Holders of Series F Preferred Stock will be entitled to written notice of any event triggering the right to receive such Liquidation Preference. After payment of the full amount of the Liquidation Preference, plus any accumulated and unpaid dividends to which they are entitled, the holders of Series F Preferred Stock will have no right or claim to any of the remaining assets of the Company. The consolidation or merger of the Company with or into any other corporation, trust or entity or of any other corporation with or into the Company, or the sale, lease or conveyance of all or substantially all of the property or business of the Company, shall not be deemed to constitute a liquidation, dissolution or winding up of the Company.
Redemption.
B-3
as to dividends and upon liquidation); provided, however, that the foregoing shall not prevent the purchase by the Company of Excess Shares in order to ensure that the Company continues to meet the requirements for qualification as a REIT, or the purchase or acquisition of shares of Series F Preferred Stock pursuant to a purchase or exchange offer made on the same terms to holders of all outstanding shares of Series F Preferred Stock. So long as no dividends are in arrears, the Company shall be entitled at any time and from time to time to repurchase shares of Series F Preferred Stock in open-market transactions duly authorized by the Board of Directors and effected in compliance with applicable laws.
Voting Rights.
B-4
shares of Series F Preferred Stock and shares of Parity Preferred Stock upon which like voting rights have been conferred and are exercisable are represented in person or by proxy at such meeting. The Preferred Stock Directors shall be elected upon the affirmative vote of a plurality of the shares of Series F Preferred Stock and such Parity Preferred Stock present and voting in person or by proxy at a duly called and held meeting at which a quorum is present, voting separately as a single class. If and when all accumulated dividends and the dividend for the then current dividend period on the Series F Preferred Stock shall have been paid in full or declared and set aside for payment in full, the holders thereof shall be divested of the foregoing voting rights (subject to revesting in the event of each and every Preferred Dividend Default) and, if all accumulated dividends and the dividend for the then current dividend period have been paid in full or declared and set aside for payment in full on all series of Parity Preferred Stock upon which like voting rights have been conferred and are exercisable, the term of office of each Preferred Stock Director so elected shall terminate. Any Preferred Stock Director may be removed at any time with or without cause by, and shall not be removed otherwise than by the vote of, the holders of record of a majority of the outstanding shares of the Series F Preferred Stock when they have the voting rights described above (voting separately as a class with all series of Parity Preferred Stock upon which like voting rights have been conferred and are exercisable). So long as a Preferred Dividend Default shall continue, any vacancy in the office of a Preferred Stock Director may be filled by written consent of the Preferred Stock Director remaining in office, or if none remains in office, by a vote of the holders of record of a majority of the outstanding shares of Series F Preferred Stock when they have the voting rights described above (voting separately as a class with all series of Parity Preferred Stock upon which like voting rights have been conferred and are exercisable). The Preferred Stock Directors shall be entitled to one vote per director on any matter.
Conversion. The Series F Preferred Stock is not convertible into or exchangeable for any other property or securities of the Company.
Designation of 8-5/8% Series G Cumulative Redeemable Preferred Stock
Designation and Number. A series of Preferred Stock, designated the 8 5/8% Series G Cumulative Redeemable Preferred Stock (the Series G Preferred Stock), is hereby established. The number of shares of the Series G Preferred Stock shall be 400,000.
Maturity. The Series G Preferred Stock has no stated maturity.
Rank. The Series G Preferred Stock, with respect to dividend rights and rights upon liquidation, dissolution or winding up of the Company, will rank (i) senior to all classes or series of common stock of the Company (the Common Stock), and to all equity securities ranking junior to the Series G Preferred Stock with respect to dividend rights or rights upon liquidation, dissolution or winding up of the Company; (ii) on a parity with all equity securities
B-5
issued by the Company, the terms of which specifically provide that such series of equity securities rank on a parity with the Series G Preferred Stock with respect to dividend rights or rights upon liquidation, dissolution or winding up of the Company (the Parity Preferred Stock), including the Companys 9¼% Series F Cumulative Redeemable Preferred Stock (the Series F Preferred Stock) and 8.30% Series H Cumulative Redeemable Preferred Stock (the Series H Preferred Stock); and (iii) junior to all existing and future indebtedness of the Company. The term equity securities does not include common stock, all of which shall be junior to the Series F Preferred Stock, or convertible debt securities, which will rank senior to the Series G Preferred Stock prior to conversion.
Dividends.
B-6
G Preferred Stock as to dividends and upon liquidation) shall be declared or paid or set aside for payment nor shall any other distribution be declared or made upon the Common Stock, or any other capital stock of the Company ranking junior to or on a parity with the Series G Preferred Stock as to dividends or upon liquidation, nor shall any shares of Common Stock, or any other shares of capital stock of the Company ranking junior to or on a parity with the Series G Preferred Stock as to dividends or upon liquidation be redeemed, purchased or otherwise acquired for any consideration (or any monies be paid to or made available for a sinking fund for the redemption of any such shares) by the Company (except by conversion into or exchange for other capital stock of the Company ranking junior to the Series G Preferred Stock as to dividends and upon liquidation or redemptions for the purpose of preserving the Companys qualification as a real estate investment trust (REIT)). Holders of shares of the Series G Preferred Stock shall not be entitled to any dividend, whether payable in cash, property or stock, in excess of full cumulative dividends on the Series G Preferred Stock as provided above. Any dividend payment made on shares of the Series G Preferred Stock shall first be credited against the earliest accumulated but unpaid dividend due with respect to such shares which remains payable.
Liquidation Preference. Upon any voluntary or involuntary liquidation, dissolution or winding up of the affairs of the Company, the holders of shares of Series G Preferred Stock are entitled to be paid out of the assets of the Company legally available for distribution to its shareholders a liquidation preference of $25 per share (the Liquidation Preference), plus an amount equal to any accumulated, accrued and unpaid dividends to and including the date of payment, but without interest, before any distribution of assets is made to holders of Common Stock or any other class or series of capital stock of the Company that ranks junior to the Series G Preferred Stock as to liquidation rights. If the assets of the Company legally available for distribution to shareholders are insufficient to pay in full the Liquidation Preference on the Series G Preferred Stock and the Liquidation Preference on any shares of Parity Preferred Stock, all assets distributed to the holders of the Series G Preferred Stock and any other series of Parity Preferred Stock shall be distributed pro rata so that the amount of assets distributed per share of Series G Preferred Stock and such other series of Parity Preferred Stock shall in all cases bear to each other the same ratio that the Liquidation Preference per share on the Series G Preferred Stock and such other series of Parity Preferred Stock bear to each other. Holders of Series G Preferred Stock will be entitled to written notice of any event triggering the right to receive such Liquidation Preference. After payment of the full amount of the Liquidation Preference, plus any accumulated and unpaid dividends to which they are entitled, the holders of Series G Preferred Stock will have no right or claim to any of the remaining assets of the Company. The consolidation or merger of the Company with or into any other corporation, trust or entity or of any other corporation with or into the Company, or the sale, lease or conveyance of all or substantially all of the property or business of the Company, shall not be deemed to constitute a liquidation, dissolution or winding up of the Company.
Redemption.
B-7
shares of Common Stock, if the Company has elected to deliver shares of Common Stock of the Company in lieu of cash to pay the entire Redemption Price or to make such redemption partially in Common Stock and partially in cash pursuant to Section 6(c) hereof) necessary for such redemption have been set aside by the Company in irrevocable trust for the benefit of the holders of any shares of Series G Preferred Stock to be redeemed and (ii) the Redemption Price with respect to such shares is in fact paid to such holders on the applicable redemption date, then from and after such redemption date dividends will cease to accrue on such shares of Series G Preferred Stock, such shares of Series G Preferred Stock shall no longer be deemed outstanding and all rights of the holders of such shares will terminate, except the right to receive the Redemption Price.
For purposes hereof, Common Stock Price shall mean the closing price (as reported in the Wall Street Journal) of the Common Stock on the New York Stock Exchange (NYSE) Composite tape.
B-8
redemption shall occur no later than five (5) business days after the expiration of the Companys ten (10) day curative period specified above.
Voting Rights.
B-9
will be entitled to vote separately as a class for the election of a total of two additional directors of the Company (the Preferred Stock Directors) at a special meeting called by the holders of record of at least 20% of the Series G Preferred Stock or the holders of record of at least 20% of any series of Parity Preferred Stock so in arrears (unless such request is received less than 90 days before the date fixed for the next annual or special meeting of the shareholders) or at the next annual meeting of shareholders, and at each subsequent annual meeting until all dividends accumulated on such shares of Series G Preferred Stock for the past dividend periods and the dividend for the then current dividend period shall have been fully paid or declared and a sum sufficient for the payment thereof set aside for payment. A quorum for any such meeting shall exist if at least a majority of the total outstanding shares of Series G Preferred Stock and shares of Parity Preferred Stock upon which like voting rights have been conferred and are exercisable are represented in person or by proxy at such meeting. The Preferred Stock Directors shall be elected upon the affirmative vote of a plurality of the shares of Series G Preferred Stock and such Parity Preferred Stock present and voting in person or by proxy at a duly called and held meeting at which a quorum is present, voting separately as a single class. If and when all accumulated dividends and the dividend for the then current dividend period on the Series G Preferred Stock shall have been paid in full or declared and set aside for payment in full, the holders thereof shall be divested of the foregoing voting rights (subject to revesting in the event of each and every Preferred Dividend Default) and, if all accumulated dividends and the dividend for the then current dividend period have been paid in full or declared and set aside for payment in full on all series of Parity Preferred Stock upon which like voting rights have been conferred and are exercisable, the term of office of each Preferred Stock Director so elected shall terminate. Any Preferred Stock Director may be removed at any time with or without cause by, and shall not be removed otherwise than by the vote of, the holders of record of a majority of the outstanding shares of the Series G Preferred Stock when they have the voting rights described above (voting separately as a class with all series of Parity Preferred Stock upon which like voting rights have been conferred and are exercisable). So long as a Preferred Dividend Default shall continue, any vacancy in the office of a Preferred Stock Director may be filled by written consent of the Preferred Stock Director remaining in office, or if none remains in office, by a vote of the holders of record of a majority of the outstanding shares of Series G Preferred Stock when they have the voting rights described above (voting separately as a class with all series of Parity Preferred Stock upon which like voting rights have been conferred and are exercisable). The Preferred Stock Directors shall be entitled to one vote per director on any matter.
Conversion. The Series G Preferred Stock is not convertible into or exchangeable for any other property or securities of the Company.
B-10
Designation of 8.30% Series H Cumulative Redeemable Preferred Stock
Designation and Number. A series of Preferred Stock, designated the 8.30% Series H Cumulative Redeemable Preferred Stock (the Series H Preferred Stock), is hereby established. The number of shares of the Series H Preferred Stock shall be 6,200,000.
Maturity. The Series H Preferred Stock has no stated maturity and will not be subject to any sinking fund or mandatory redemption.
Rank. The Series H Preferred Stock, with respect to dividend rights and rights upon liquidation, dissolution or winding up of the Company, will rank (i) senior to all classes or series of common stock of the Company, $.01 par value per share (the Common Stock), and to all equity securities ranking junior to the Series H Preferred Stock with respect to dividend rights or rights upon liquidation, dissolution or winding up of the Company; (ii) on a parity with all equity securities issued by the Company, including the Companys 9 -1/4% Series F Cumulative Preferred Stock (the Series F Preferred Stock) and 8 5/8% Series G Cumulative Preferred Stock (the Series G Preferred Stock), the terms of which Preferred Stock specifically provide that such equity securities rank on a parity with the Series H Preferred Stock with respect to dividend rights or rights upon liquidation, dissolution or winding up of the Company (the Parity Preferred Stock); and (iii) junior to all existing and future indebtedness of the Company. The term equity securities does not include common stock, all of which shall be junior to the Series H Preferred Stock, or convertible debt securities, which will rank senior to the Series H Preferred Stock prior to conversion.
Dividends.
B-11
Preferred Stock and any other series of Parity Preferred Stock, shall be declared pro rata so that the amount of dividends declared per share of Series H Preferred Stock and such other series of Parity Preferred Stock shall in all cases bear to each other the same ratio that accumulated dividends per share on the Series H Preferred Stock and such other series of Parity Preferred Stock (which shall not include any accrual in respect of unpaid dividends for prior dividend periods if such Parity Preferred Stock does not have a cumulative dividend) bear to each other.
Liquidation Preference. Upon any voluntary or involuntary liquidation, dissolution or winding up of the affairs of the Company, the holders of shares of Series H Preferred Stock are entitled to be paid out of the assets of the Company legally available for distribution to its shareholders a liquidation preference of $25 per share, plus an amount equal to any accumulated and unpaid dividends to and including the date of payment, but without interest, before any distribution of assets is made to holders of Common Stock or any other class or series of capital stock of the Company that ranks junior to the Series H Preferred Stock as to liquidation rights. If the assets of the Company legally available for distribution to shareholders are insufficient to pay in full the Liquidation Preference on the Series H Preferred Stock and the Liquidation Preference on any shares of Parity Preferred Stock, all assets distributed to the holders of the Series H Preferred Stock and any other series of Parity Preferred Stock shall be distributed pro rata so that the amount of assets distributed per share of Series H Preferred Stock and such other series of Parity Preferred Stock shall in all cases bear to each other the same ratio that the Liquidation Preference per share on the Series H Preferred Stock and such other series of Parity Preferred Stock bear to each other. Holders of Series H Preferred Stock will be entitled to written notice of any event triggering the right to receive such Liquidation Preference. After payment of the full amount of the Liquidation Preference, plus any accumulated and unpaid dividends to which they are entitled, the holders of Series H Preferred Stock will have no right or claim to any of the remaining assets of the Company. The consolidation or merger of the Company with or into any other corporation, trust or entity or of any other corporation with or into the Company, or the sale, lease or conveyance of all or substantially all of the property or business of the Company, shall not be deemed to constitute a liquidation, dissolution or winding up of the Company.
Redemption.
B-12
interest. Holders of Series H Preferred Stock to be redeemed shall surrender such Series H Preferred Stock at the place designated in such notice and upon such surrender shall be entitled to the redemption price and any accumulated and unpaid dividends payable upon such redemption. If notice of redemption of any shares of Series H Preferred Stock has been given and if the funds necessary for such redemption have been set aside by the Company in trust for the benefit of the holders of any shares of Series H Preferred Stock shall no longer be deemed outstanding and all rights of the holders of such shares will terminate, except the right to receive the redemption price. If less than all of the outstanding Series H Preferred Stock is to be redeemed shall be selected pro rata (as nearly as may be practicable without creating fractional shares) or by any other equitable method determined by the Company. After redemption, all shares of Series H Preferred Stock previously outstanding shall be unclassified and shall constitute authorized and unissued shares of the Companys preferred stock that may be designated by the Companys Board of Directors pursuant to Article 6 of the Companys Second Amended and Restated Charter, as further amended.
B-13
accumulated and unpaid dividends on such Excess Shares, without interest. Such Excess Shares shall be redeemed in such proportion and in accordance with such procedures as shares of Series H Preferred Stock are being redeemed.
Voting Rights.
B-14
shall have been redeemed or called for redemption upon proper notice and sufficient funds shall have been deposited in trust to effect such redemption.
Conversion. The Series H Preferred Stock is not convertible into or exchangeable for any other property or securities of the Company.
B-15
or its shareholders; (B) for acts or omissions not in good faith or which involve intentional misconduct or a knowing violation of law; or (C) under Section 48-18-304 of the Tennessee Business Corporation Act. This provision shall not eliminate or limit the liability of a director for any act or omission occurring prior to the date when this provision became effective. No amendment of this provision after the time of its effectiveness shall affect in any manner the elimination or limitation on liability of directors for acts occurring prior to the time of such amendment.
B-16
filing person to hold a number of shares of capital stock of the Corporation in excess of the Limit as defined in paragraph (d) of this Article 14.
B-17
paid by the Record Transferee for the Excess Shares, and the Record Transferee shall be entitled to retain only any proceeds in excess of such amount required to be paid to the Corporation.
DATED: May , 2004
MID-AMERICA APARTMENT COMMUNITIES,
INC. |
By: |
____________________________________________________________ |
B-18
APPENDIX C
MID-AMERICA APARTMENT COMMUNITIES, INC.
2004 STOCK PLAN
Approved by Shareholders ____________, 2004
TABLE OF CONTENTS
2004 Stock Plan | ||||||||||
1. |
Purpose |
C-2 | ||||||||
2. |
Definitions |
C-2 | ||||||||
3. |
Administration |
C-3 | ||||||||
4. |
Term of Plan/Common Stock Subject to Plan |
C-4 | ||||||||
5. |
Eligibility |
C-4 | ||||||||
6. |
Stock Options |
C-4 | ||||||||
7. |
Restricted Awards |
C-5 | ||||||||
8. |
Outright Stock Awards |
C-6 | ||||||||
9. |
Intentionally Omitted |
C-6 | ||||||||
10. |
Termination of Employment |
C-6 | ||||||||
11. |
Non-transferability of Awards |
C-8 | ||||||||
12. |
Changes in Capitalization and Other Matters |
C-9 | ||||||||
13. |
Change in Control |
C-9 | ||||||||
14. |
Amendment, Suspension and Termination |
C-11 | ||||||||
15. |
Miscellaneous |
C-15 |
C-1
MID-AMERICA APARTMENT COMMUNITIES, INC.
2004 STOCK PLAN
C-2
C-3
By-Laws of the Company as then in effect and to the fullest extent under any indemnification agreement and/or directors and officers liability insurance coverage which may be in effect from time to time.
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Companys designated Stock Transfer Agent shall be noted with the following legend with reference to the shares made subject to such Restricted Award.
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legal representative) shall forfeit any rights or interest in or with respect to any such Stock Options. In the event of Disability, Retirement or death while a Participants Stock Options are non-vested, such non-vested Stock Options shall become vested immediately.
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subject to the applicable terms and provisions of this Plan (and any rules or procedures hereunder) and the relevant Award Agreement, to exercise any Non-Qualified Stock Options vested as of the date of the cessation, if any, and those non-vested Stock Options vesting in the discretion of the Committee as provided above, if any, at any time following such cessation due to Retirement or Disability and prior to the expiration date of such Non-Qualified Stock Options as fixed by the Committee and as set forth in the Award Agreement related thereto. If any Non-Employee Director dies while holding vested Non-Qualified Stock Options or non-vested Non-Qualified Stock Options vesting in the discretion of the Committee as provided above, such Non-Employee Directors estate, designated beneficiary or other legal representative, as the case may be, shall have the right, subject to the applicable provisions of this Plan (and any rules or procedures hereunder) and the relevant Award Agreement, to exercise such vested Non-Qualified Stock Options, if any, at any time within one (1) year from the date of such Non-Employee Directors death.
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shall govern), (a) the indictment of the Participant for any serious crime, (b) the willful and continued failure by the Participant to substantially perform the Participants duties, as they may be defined from time to time, with the Participants primary employer or to abide by the written policies of the Company or the Participants primary employer (other than any such failure resulting from the Participants incapacity due to physical or mental illness), or (c) the willful engaging by the Participant in conduct which is demonstrably and materially injurious to the Company or any Subsidiary, monetarily or otherwise. For purposes of the preceding sentence, no act shall be considered willful unless done, or omitted to be done, by the Participant not in good faith and without reasonable belief that such act, or failure to act, was in the best interests of the Company and its Subsidiaries.
Notwithstanding the foregoing, with respect to a particular Participant a Change in Control shall not include any event, circumstance or transaction which results from the action of any Person which is or includes, is affiliated with, or is wholly or partly controlled by one or more executive officers of the Company or any Subsidiary and in which entity or group the Participant participates.
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Code, and, without limitation, shall not include, fees, retainers, reimbursements, bonuses, incentive awards, prizes or similar payments.
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so qualified, from (A) the exemption provided by SEC Regulation §240.16b-3, or any successor thereto, or (B) the benefits provided under Section 422 of the Code or any successor thereto.
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will be in compliance with all applicable federal and state securities laws and regulations and any other applicable laws or regulations. The Committee may require, as a condition of any payment of any Award, share issuance or assignment of Non-Qualified Stock Options, that certain agreements, undertakings, representations, certificates, and/or information as the Committee may deem necessary or advisable, be executed or provided to the Company to assure compliance with all such applicable laws or regulations. Certificates for shares of the Restricted Stock and/or Common Stock delivered under this Plan may be subject to such stock transfer orders and such other restrictions as the Committee may deem advisable under the rules, regulations, or other requirements of the SEC, and the NYSE (or any other securities exchange the stock is currently trading on) and any applicable federal or state securities law. The Committee may cause a legend or legends to be put on any such share certificates to make appropriate reference to such restrictions. In addition, if, at any time specified herein (or in any Award Agreement) for (a) the making of any determination, (b) the issuance or other distribution of Restricted Stock and/or Common Stock, or (c) the payment of amounts to or through a Participant with respect to any Award, any law, rule, regulation or other requirement of any governmental authority or agency shall require either the Company, any Subsidiary, any Participant (or any designated beneficiary or other legal representative) or any Family Member to take any action in connection with any such determination, any such shares to be issued or distributed, any such payment, or the making of any such determination, as the case may be, shall be deferred until such required action is taken. If at any time and from time to time the Committee determines, in its sole discretion, that the listing, registration or qualification of any Award, or any Common Stock or property covered by or subject to such Award, upon the NYSE (or any other securities exchange the stock is currently trading on) or under any foreign, federal, state or local securities or other law, rule or regulation is necessary or desirable as a condition to or in connection with the granting of such Award or the issuance or delivery of Restricted Stock and/or Common Stock or other property under such Award or otherwise, no such Award may be exercised or settled, or paid in Restricted Stock, Common Stock or other property, unless such listing, registration or qualification shall have been effected free of any conditions that are not acceptable to the Committee.
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[FRONT SIDE OF PROXY] |
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PROXY |
MID-AMERICA APARTMENT COMMUNITIES, INC |
NO. OF SHARES ____________ |
6584 POPLAR AVENUE, SUITE 300, MEMPHIS, TENNESSEE 38138 |
THIS PROXY IS SOLICITED ON BEHALF OF THE BOARD OF DIRECTORS
The undersigned hereby appoints H. Eric Bolton, Jr., Leslie B.C. Wolfgang and Simon R.C. Wadsworth, and each of them, as proxies, each with the power to appoint such persons substitute, and hereby authorizes them to vote, as designated below, all the shares of common stock of Mid-America Apartment Communities, Inc. (the Company) held of record by the undersigned on March 31, 2004 at the Annual Meeting of Shareholders to be held on May 24, 2004, or any adjournment thereof.
1. ELECTION OF THREE CLASS I DIRECTORS.
o FOR ALL NOMINEES LISTED BELOW |
o |
WITHHOLD AUTHORITY to vote for |
o EXCEPTIONS |
(INSTRUCTION: TO WITHHOLD AUTHORITY TO VOTE FOR ANY INDIVIDUAL NOMINEE, MARK THE EXCEPTIONS BOX ABOVE AND STRIKE A LINE THROUGH THE NOMINEES NAME ON THE LIST BELOW)
John F. Flournoy |
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Robert F. Fogelman |
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Michael S. Starnes |
2. RATIFICATION OF KPMG LLP AS THE COMPANYS INDEPENDENT AUDITORS FOR 2004.
o FOR |
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o AGAINST |
o WITHHOLD AUTHORITY (ABSTAIN) |
3. APPROVAL OF THE AMENDED AND RESTATED CHARTER
o FOR |
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o AGAINST |
o WITHHOLD AUTHORITY (ABSTAIN) |
4. APPROVAL OF THE 2004 STOCK PLAN
o FOR |
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o AGAINST |
o WITHHOLD AUTHORITY (ABSTAIN) |
5. In their discretion, the proxies are authorized to vote upon such other business as may properly come before the meeting.
(PLEASE SEE REVERSE SIDE)
[BACK SIDE OF PROXY]
(CONTINUED FROM OTHER SIDE)
THIS PROXY, WHEN PROPERLY EXECUTED, WILL BE VOTED IN THE MANNER DIRECTED HEREIN BY THE UNDERSIGNED SHAREHOLDER. IF NO DIRECTION IS MADE, THIS PROXY WILL BE VOTED FOR THE ELECTION OF ALL NOMINEES AND FOR ALL PROPOSALS.
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DATED:_________________________________________, 2004 |
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Please sign this proxy exactly as name appears to left. When shares are held by joint tenants, both should sign. When signing as attorney, executor, administrator, trustee or guardian, please give full title as such. If a corporation, this proxy should be signed in the full corporate name by the President or other authorized officer. If a partnership, it should be signed in the full partnership name by an authorized person. |
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Signature |
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Signature (if held jointly) |
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PLEASE MARK, SIGN, DATE AND RETURN THE PROXY CARD PROMPTLY USING THE ENCLOSED ENVELOPE.