¨
|
Preliminary Proxy
Statement
|
|
|
¨
|
Confidential,
for Use of the Commission Only (as permitted by Rule
14a-6(e)(2))
|
|
|
x
|
Definitive Proxy
Statement
|
|
|
¨
|
Definitive Additional
Materials
|
|
|
¨
|
Soliciting Material Pursuant to
§240.14a-12
|
x
|
No fee
required.
|
|
|
¨
|
Fee computed on table below per
Exchange Act Rules 14a-6(i)(4) and
0-11.
|
|
|
(1)
|
Title of each class of securities
to which transaction
applies:
|
(3)
|
Per unit price or other
underlying value of transaction computed pursuant to Exchange Act Rule
0-11 (set forth the amount on which the filing fee is calculated and state
how it was determined):
|
(4)
|
Proposed maximum aggregate value
of transaction:
|
¨
|
Fee paid previously with
preliminary materials.
|
¨
|
Check box if any part of the fee
is offset as provided by Exchange Act Rule 0-11(a)(2) and identify the
filing for which the offsetting fee was paid previously. Identify the
previous filing by registration statement number, or the Form or Schedule
and the date of its filing.
|
(1)
|
Amount Previously
Paid:
|
(2)
|
Form, Schedule or Registration
Statement No.:
|
Sincerely,
|
|
Al
D. Ross
|
|
President
and
|
|
Chief
Executive Officer
|
DATE:
|
Tuesday,
April 22, 2008
|
|||
TIME:
|
2:00
p.m.
|
|||
PLACE:
|
Colony
Bankcorp, Inc.
|
|||
Corporate
Offices
|
||||
115
South Grant Street
|
||||
Fitzgerald,
Georgia
|
By
Order of the Board of Directors
|
|
Al
D. Ross
|
|
President
and
|
|
Chief
Executive Officer
|
|
(1)
|
To
elect 11 directors for a term of one (1) year;
and
|
|
(2)
|
To
transact any other business that may properly come before the annual
meeting or any other adjournment or postponement
thereof.
|
By
Order of the Board of Directors
|
|
Al
D. Ross
|
|
President
and
|
|
Chief
Executive Officer
|
Terry L. Coleman
|
Charles E. Myler
|
L.
Morris Downing, Jr.
|
W.
B. Roberts, Jr.
|
Edward J. Harrell
|
Al D. Ross
|
Terry L. Hester
|
Jonathan W.R. Ross
|
Mark H. Massee
|
B.
Gene Waldron
|
James D. Minix
|
|
•
|
The
Committee has reviewed and discussed the Company's 2007 audited
consolidated financial statements with the Company's
management;
|
|
•
|
The
Committee has discussed with the independent auditors, McNair, McLemore,
Middlebrooks, & Co., LLP, the matters required to be discussed by SAS
61, which include, among other items, matters related to the conduct of
the audit of the Company's consolidated financial
statements;
|
|
•
|
The
Committee has received written disclosures and the letter from the
independent auditors required by ISB Standard No. 1 (which relates to
the auditor's independence from the corporation and its related entities)
and has discussed with the auditors the auditor's independence from the
Company. The Committee has concluded that the independent auditors are
independent from the Company and its management;
and
|
|
•
|
Based
on review and discussions of the Company's 2007 audited consolidated
financial statements with management and discussions with the independent
auditors, the Audit Committee recommended to the Board of Directors that
the Company's 2007 audited consolidated financial statements be included
in the Company's Annual Report on Form 10-K for filing with the Securities
and Exchange Commission.
|
March
21, 2008
|
AUDIT
COMMITTEE:
|
|
L.
Morris Downing, Jr.
|
B.
Gene Waldron
|
|
Charles
E. Myler
|
Jonathan
W.R. Ross
|
|
Mark
H. Massee
|
Shares
Beneficially
|
Percent
of
|
|||||||
Name and Address
|
Owned
|
Class
|
||||||
Robert
Sidney Ross(1)
|
819,970 | 11.36 | % | |||||
P.
O. Box 666
|
||||||||
Ocilla,
Georgia 31774
|
||||||||
Polaris
Capital Management, Inc
|
457,463 | 6.34 | % | |||||
125
Summer Street, Suite 1470
|
||||||||
Boston,
Massachusetts 02110
|
Name and Address
|
Shares
Beneficially Owned (1)
|
Percent
of Class
|
||
Terry
L. Coleman
|
174,428
|
2.42%
|
||
Director
|
||||
L.
Morris Downing, Jr.
|
225,214
|
3.12%
|
||
Director
|
||||
Edward
J. Harrell
|
28,249
|
0.39%
|
||
Director
|
||||
Terry
L. Hester
|
134,184
|
1.86%
|
||
Director;
Executive Officer
|
||||
Mark
H. Massee
|
49,514
|
0.69%
|
||
Director
|
||||
James
D. Minix
|
130,605
|
1.81%
|
||
Director
|
||||
Charles
E. Myler
|
5,355
|
0.07%
|
||
Director
|
||||
W.
B. Roberts, Jr.
|
27,491
|
0.38%
|
||
Director
|
||||
Al
D. Ross
|
31,331
|
0.43%
|
||
Director;
Executive Officer
|
||||
Jonathan
W.R. Ross
|
38,145
|
0.53%
|
||
Director
|
||||
B.
Gene Waldron
|
95,072
|
1.32%
|
||
Director
|
||||
Walter
P. Patten
|
44,156
|
0.61%
|
||
Executive
Officer
|
||||
Larry
E. Stevenson
|
20,624
|
0.29%
|
||
Executive
Officer
|
||||
All
directors and executive officers as a group (13 persons)
|
1,004,368
|
13.92%
|
(1)
|
Includes
shares owned by spouses and minor children of officers and directors, as
well as shares owned by trust or businesses in which officers and
directors have a significant interest. The information contained herein
shall not be construed as an admission that any such person is, for
purposes of Section 13(d) or Section 13(g) of the Securities Exchange
Act of 1934, the beneficial owner of any securities not held of record by
that person or entity.
|
|
·
|
base
salary;
|
|
·
|
performance-based
cash incentive compensation;
|
|
·
|
long-term
equity stock award;
|
|
·
|
profit
sharing benefits; and
|
|
·
|
perquisites
and other personal benefits.
|
|
·
|
market
data provided by industry publications and surveys with particular
emphasis on peer company’s proxy statement compensation
disclosures;
|
|
·
|
internal
review of the executive’s compensation, both individually and relative to
other executive officers; and
|
|
·
|
individual
performance of the executive.
|
Name
|
2006
PBCIP Bonus Award
|
|
Al
D. Ross
|
$40,000
|
|
Terry
L. Hester
|
26,000
|
|
Walter
P. Patten
|
30,000
|
|
W.
Mike Miller
|
40,000
|
|
Larry
E. Stevenson
|
25,000
|
|
Will
D. Sims
|
28,500
|
|
·
|
enhance
the link between the creation of stockholder value and long-term executive
incentive compensation;
|
|
·
|
provide
an opportunity for increased equity ownership by executives;
and
|
|
·
|
maintain
competitive levels of total
compensation.
|
Name
|
#
of Shares
|
Stock
Award Value
|
|||
Al
D. Ross
|
2,500
|
$44,250
|
|||
Terry
L. Hester
|
800
|
14,160
|
|||
Walter
P. Patten
|
750
|
13,275
|
|||
W.
M ikeM iller
|
750
|
(1)
|
13,275
|
||
Larry
E. Stevenson
|
750
|
13,275
|
|||
Will
D. Sims
|
750
|
(1)
|
13,275
|
(1)
|
Due
to termination of employment during 2007, shares granted in 2007 were
forfeited back to the Company.
|
Name
|
Amount
|
|||
Al
D. Ross
|
$ | 11,812 | ||
Terry L. Hester
|
10,736 | |||
Walter P. Patten
|
11,238 | |||
W.
Mike Miller
|
- | (1) | ||
Larry E. Stevenson
|
9,624 | |||
Will
D. Sims
|
- | (1) |
|
(1)
|
Not
eligible for 2007 contribution due to termination of employment prior to
December 31, 2007.
|
Name
|
Company
Vehicle
|
Term
Life Insurance
|
Country
Club Membership
|
Other
Compensation
|
Director Fees
|
|||||||||||||||
Al D. Ross
|
$ | 3,171 | (1) | $ | 252 | (2) | $ | 1,300 | $ | - | $ | 33,000 | ||||||||
Terry L. Hester
|
797 | (1) | 566 | (2) | 960 | - | 15,650 | |||||||||||||
Walter P. Patten
|
832 | (1) | 1,084 | (2) | 2,015 | - | 8,200 | |||||||||||||
W.
Mike Miller
|
3,474 | (1) | 228 | (2) | 2,700 | 1,672 | (3) | 6,700 | ||||||||||||
Larry E. Stevenson
|
729 | (1) | 980 | (2) | 900 | - | 8,600 | |||||||||||||
Will
D. Sims
|
3,304 | (1) | 1,254 | (2) | 3,319 | 47,663 | (4) | 8,000 |
(1)
|
This
represents dollar value as calculated in accordance with IRS guidelines on
personal use of company automobile provided to named executive
officers.
|
(2)
|
This
represents dollar value as calculated in accordance with IRS guidelines on
term life insurance provided to named executive
officers.
|
(3)
|
This
represents commissions received on incentives for new loan and deposit
accounts during 2007.
|
(4)
|
Upon
termination of employment by Mr. Sims in October 2007, the Company paid
ninety day severance pay plus accrued bonus of
$10,000.
|
L.
Morris Downing, Jr., Chairman
|
|
Terry
L. Coleman
|
|
Edward
J. Harrell
|
|
B.
Gene Waldron
|
(a)
|
(b)
|
(c)
|
(d)
|
(e)
|
(f)
|
(g)
|
(h)
|
(i)
|
(j)
|
|
Salary
|
Bonus
|
Stock
Awards
|
Option
Awards
|
Non-Equity
Incentive Plan Compensation
|
Change
in Pension Value and Nonqualified Deferred Compensation
Earnings
|
All
Other Compensation
|
Total
|
|
Name
and Principal Position
|
Year
|
($)
|
($)
|
($)(1)
|
($)
|
($)(2)
|
($)
|
($)(3)
|
($)
|
Al
D. Ross
|
2007
|
$205,000
|
--
|
$44,250
|
--
|
$38,000
|
--
|
$49,535
|
$336,785
|
President
and Chief Executive Officer of the Company
|
2006
|
180,000
|
--
|
49,400
|
40,000
|
--
|
53,536
|
322,936
|
|
Terry
L. Hester
|
2007
|
$155,000
|
--
|
$14,160
|
--
|
$25,000
|
--
|
$28,709
|
$222,869
|
Executive
Vice President and Chief Financial Officer of the Company
|
2006
|
140,000
|
--
|
19,760
|
--
|
26,000
|
--
|
26,914
|
212,674
|
Walter
P. Patten
|
2007
|
$160,000
|
--
|
$13,275
|
--
|
$30,000
|
--
|
$23,369
|
$226,644
|
President
and Chief Executive Officer of Colony Bank Ashburn
|
2006
|
154,808
|
--
|
18,525
|
--
|
30,215
|
--
|
27,440
|
230,988
|
W.
Mike Miller
|
2007
|
$137,001
|
--
|
$13,725
|
--
|
$
--
|
--
|
$14,774
|
$165,500
|
Former
President and Chief Executive Officer of Colony Bank Southeast (Resigned December
2007)
|
2006
|
132,500
|
--
|
18,525
|
--
|
40,444
|
--
|
19,148
|
210,617
|
LarryE.Stevenson
|
2007
|
$140,000
|
--
|
$13,275
|
--
|
$25,000
|
--
|
$20,833
|
$199,108
|
President
and Chief Executive Office of Colony Bank of Dodge County
|
2006
|
132,500
|
--
|
18,525
|
--
|
25,000
|
--
|
27,619
|
203,644
|
Will
D. Sims
|
2007
|
$129,038
|
--
|
$13,275
|
--
|
$
--
|
--
|
$63,540
|
$205,853
|
Former
President and Chief Executive Officer of Colony Bank Ashburn (4)
(Terminated Employment October 2007)
|
2006
|
140,000
|
--
|
23,267
|
--
|
28,500
|
--
|
25,683
|
217,450
|
(1)
|
The
amounts in column (e) reflect the dollar amount recognized for financial
statement reporting purposes for the fiscal year ended December 31, 2007,
in accordance with stock grant awards pursuant to Colony Bankcorp, Inc.
2004 Stock Grant Plan.
|
(2)
|
The
amounts in column (g) reflect the cash awards to the named individuals
under the PBCIP, which is discussed in further detail on page 15 under the
heading “Performance-Based Cash Incentive
Plan.”
|
(3)
|
The
amount shown in column (i) reflects for each named
officer:
|
|
·
|
401(k)
contributions allocated by the Company to each of the named executive
officers pursuant to Colony Bankcorp, Inc. 401(k) Plan (see page 17 for
more fully described plan); and
|
|
·
|
the
value attributable to life insurance benefits, personal use of
Company-provided automobiles, country club membership, director fees and
other compensation (see page 18 for a more full description of benefits
under the heading “Perquisites and Other
Benefits”).
|
(4)
|
In
connection with Mr. Sim’s termination of employment, the Company
accelerated the stock grant award in 2006 to fully vested status (942
shares) while forfeiting 2007 stock grant award of 750
shares.
|
Option Awards
|
Stock Awards
|
|||||||||
Name
|
Number of Securities Underlying Unexercised
Options (#) Exercisable
|
Number of Securities Underlying Unexercised
Options (#) Unexercisable
|
Equity Incentive Plan Awards: Number of Securities
Underlying Unexercised Unearned Options (#)
|
Option Exercise Price ($)
|
Option Expiration Date
|
Number of Shares or Units of Stock That Have Not
Vested (#)
|
Market Value of Shares or Units of Stock That Have
Not Vested ($)
|
Equity Incentive Plan Awards: Number of Unearned
Shares, Units or Other Rights That Have Not Vested
(#)
|
Equity Incentive Plan Awards: Market or
Payout Value of Unearned Shares, Units or Other Rights That Have Not
Vested ($)
|
|
Al
D. Ross
|
-
|
-
|
-
|
-
|
-
|
5,750
|
$87,400
|
-
|
-
|
|
Terry
L. Hester
|
-
|
-
|
-
|
-
|
-
|
2,475
|
37,620
|
-
|
-
|
|
Walter
P. Patten
|
-
|
-
|
-
|
-
|
-
|
2,625
|
39,900
|
-
|
-
|
|
W.
Mike Miller
|
-
|
-
|
-
|
-
|
-
|
-
|
-
|
-
|
-
|
|
Larry
E. Stevenson
|
-
|
-
|
-
|
-
|
-
|
2,375
|
36,100
|
-
|
-
|
|
Will
D. Sims
|
-
|
-
|
-
|
-
|
-
|
-
|
-
|
-
|
-
|
Option Awards
|
Stock Awards
|
|||||||
Name
|
Number of Shares Acquired on Exercise
(#)
|
Value Realized on Exercise
($)
|
Number of Shares Acquired on Vesting
(#)
|
Value Realized on Vesting
($)
|
||||
Al
D. Ross
|
-
|
-
|
1,250
|
$22,125
|
||||
Terry
L.Hester
|
-
|
-
|
1,250
|
22,125
|
||||
Walter
P. Patten
|
-
|
-
|
1,250
|
22,125
|
||||
W.MikeMiller
|
-
|
-
|
-
|
-
|
||||
LarryE.
Stevenson
|
-
|
-
|
937
|
16,585
|
||||
Will
D. Sims
|
-
|
-
|
942
|
17,427
|
(1)
|
Reflects
shares received pursuant to the Colony Bankcorp, Inc. Stock Grant Plan for
shares issued in January 2004 by each named executive officer in January
2007. Due to Mr. Sims’ termination of employment in October 2007, shares
issued to him in January 2006 were accelerated to fully vested status and
received in November 2007.
|
(a)
|
(b)
|
(c)
|
(d)
|
(e)
|
(f)
|
(g)
|
(h)
|
(i)
|
(j)
|
(k)
|
(l)
|
|
Estimated
Future Payouts Under Non-Equity Incentive Plan Awards
|
Estimated
Future Payouts Under Non-Equity Incentive Plan Awards
|
All
Other Stock Awards: Number of Shares of Stock or Units (#)
|
All
Other Option Awards: Number of Shares of Stock or Units
(#)
|
Exercise
or Base Price Of Option Awards ($/Sh)
|
Closing
Price on Grant Date ($/Sh)
|
|||||||
Name
|
Grant
Date
|
Threshold
($)
|
Target
($)
|
Maximum
($)
|
Threshold
(#)
|
Target
(#)
|
Maximum
(#)
|
|||||
AlD.
Ross
|
01/01/2007
|
-
|
-
|
-
|
-
|
-
|
-
|
2,500
|
-
|
-
|
$17.70
|
|
N/A
|
$28,125
|
$56,250
|
$112,500
|
-
|
-
|
-
|
-
|
-
|
-
|
N/A
|
||
Terry
L. Hester
|
01/01/2007
|
-
|
-
|
-
|
-
|
-
|
-
|
800
|
-
|
-
|
17.70
|
|
N/A
|
18,309
|
73,238
|
-
|
-
|
-
|
-
|
-
|
-
|
N/A
|
|||
Walter
P. Patten
|
01/01/2007
|
-
|
-
|
-
|
-
|
-
|
-
|
750
|
-
|
-
|
17.70
|
|
N/A
|
18,563
|
37,125
|
74,250
|
-
|
-
|
-
|
-
|
-
|
-
|
N/A
|
||
W.Mike
Miller
|
01/01/2007
|
-
|
-
|
-
|
-
|
-
|
-
|
750
|
-
|
-
|
17.70
|
|
N/A
|
-
|
-
|
-
|
-
|
-
|
-
|
-
|
-
|
-
|
N/A
|
||
Larry
E.Stevenson
|
01/01/2007
|
-
|
-
|
-
|
-
|
-
|
-
|
750
|
-
|
-
|
17.70
|
|
N/A
|
14,300
|
28,600
|
57,200
|
-
|
-
|
-
|
-
|
-
|
-
|
N/A
|
||
Will
D. Sims
|
01/01/2007
|
-
|
-
|
-
|
-
|
-
|
-
|
750
|
-
|
-
|
17.70
|
|
N/A
|
-
|
-
|
-
|
-
|
-
|
-
|
-
|
-
|
-
|
N/A
|
(1)
|
The
amounts shown in column (c) reflect the potential payment level under the
Company's Performance-Based Cash Incentive Plan which is 50 % of the
target amount shown in column (d). The amount shown in column (e) is 200%
of such target amount. These amounts are based on the individual's current
salary and position.
|
(2)
|
The
amounts shown in column (i) reflect the number of shares granted to each
named executive officer pursuant to Colony Bankcorp, Inc. Stock Grant
Plan.
|
Name
|
Fees
Earned or
Paid
in Cash
($)
|
Stock
Awards ($)
|
Option
Awards ($)
|
Non-Equity
Incentive
Plan
Compensation
($)
|
Change
in
Pension
Value
and
Nonqualified
Deferred
Compensation
Earnings
($)
|
All
Other
Compensation
($)
(1)
|
Total
($)
|
|||||||
Terry
L. Coleman
|
$26,000
|
-
|
-
|
-
|
-
|
-
|
$26,000
|
|||||||
L.
Morris Downing, Jr.
|
34,200
|
-
|
-
|
-
|
-
|
-
|
34,200
|
|||||||
Edward
J. Harrell
|
20,300
|
-
|
-
|
-
|
-
|
-
|
20,300
|
|||||||
James
D. Minix
|
13,700
|
-
|
-
|
-
|
-
|
-
|
13,700
|
|||||||
Charles
E. Myler
|
22,800
|
-
|
-
|
-
|
-
|
-
|
22,800
|
|||||||
Mark
H. Massee
|
16,100
|
16,100
|
||||||||||||
W.B.
Roberts, Jr.
|
21,400
|
-
|
-
|
-
|
-
|
-
|
21,400
|
|||||||
JonathanW.R.
Ross
|
12,500
|
-
|
-
|
-
|
-
|
-
|
12,500
|
|||||||
R
Sidney Ross
|
7,100(2)
|
-
|
-
|
-
|
-
|
15,612(1)
|
22,712
|
|||||||
B.
Gene Waldron
|
23,100
|
-
|
-
|
-
|
-
|
-
|
23,100
|
(1)
|
Reflects
payment received from Colony Bank of Fitzgerald deferred compensation
plan. Mr. Ross deferred director fees from 19801985 to participate in
the plan. Upon reaching age 65, Mr. Ross is entitled to payments of $1,301
each month for 120 months. Mr. Ross began receiving payments in October
2006.
|
(2)
|
Reflects
payment of director fees through May 2007 at which time Mr. Ross resigned
from the board.
|
Year Ended December 31, 2007
|
High
|
Low
|
Close
|
Dividend Per Share
|
||||||||||||
Fourth
Quarter
|
$ | 19.00 | $ | 14.55 | $ | 15.20 | $ | 0.095 | ||||||||
Third
Quarter
|
20.50 | 16.47 | 17.35 | 0.093 | ||||||||||||
Second
Quarter
|
21.85 | 18.88 | 19.48 | 0.090 | ||||||||||||
First
Quarter
|
20.76 | 17.55 | 20.76 | 0.088 | ||||||||||||
Year Ended December 31, 2006
|
High
|
Low
|
Close
|
Dividend Per Share
|
||||||||||||
Fourth
Quarter
|
$ | 20.52 | $ | 17.25 | $ | 17.70 | $ | 0.085 | ||||||||
Third
Quarter
|
22.07 | 19.04 | 20.90 | 0.083 | ||||||||||||
Second
Quarter
|
22.63 | 17.10 | 22.34 | 0.080 | ||||||||||||
First
Quarter
|
27.55 | 21.05 | 22.04 | 0.078 |
|
•
|
a
Form 13G for Mr. R. Sidney Ross related to his beneficial stock ownership
as of December 31, 2006 was inadvertantly not filed by the due date of
February 15, 2007, but was filed on February 19,
2007.
|
|
•
|
a
Form 4 for Mr. R. Sidney Ross related to his disclaiming beneficial stock
ownership in stock held by a Life Insurance Trust as of December 31, 2007
was not filed until February 4,
2008.
|
|
•
|
a
Form 4 for Mr. Jonathan W.R. Ross related to his beneficial stock
ownership in stock held by a Life Insurance Trust as of December 31, 2007
was not filed until February 4,
2008.
|
2006
|
2007
|
|||||||
Audit
Fees
|
$ | 286,729 | $ | 303,627 | ||||
Audit
of Financial Statements
|
||||||||
Reporting
to Audit Committee
|
||||||||
Review
of Quarterly Financials
|
|
|||||||
Attestation
on Internal Controls
|
||||||||
Assistance
with SEC Filings
|
||||||||
HUD
audit for mortgage company
|
||||||||
Tax
Fees
|
$ | 11,107 | $ | 38,405 | ||||
Preparation
of federal and state consolidated returns
|
||||||||
Amended
returns, property tax return, local returns
|
||||||||
Tax
planning and advice
|
||||||||
All
other Fees
|
$ | 2,164 | $ | 7,968 | ||||
Miscellaneous
professional services
|
|
·
|
Retain
outside advisors, including counsel, as it determines necessary to carry
out its duties.
|
|
·
|
Seek
any information it requires from employees — all of whom are directed to
cooperate with the Committee’s requests — or external
parties.
|
|
·
|
Meet
with company officers, external auditors, or outside counsel as
necessary.
|
|
·
|
Review
and approve all related-party
transactions.
|
|
·
|
Financial
Statements
|
|
o
|
Review
and discuss with management and the external auditor significant
accounting and financial reporting issues, including complex or unusual
transactions and judgments concerning significant estimates or significant
changes in the company’s selection or application of accounting
principles, and recent professional, accounting and regulatory
pronouncements and initiatives, and understand their impact on the
company’s financial statements.
|
|
o
|
Review
with management and the external auditor the results of the audit,
including any difficulties encountered in the course of the audit work,
any restrictions on the scope of activities or access to requested
information and any significant disagreements with
management.
|
|
o
|
Review
and discuss with management and the external auditor the annual financial
statements along with any off-balance sheet structures, including
disclosures made in management’s
|
o
|
discussion
and analysis, and recommend to the board of directors whether they should
be included in the company’s Form
10-K.
|
|
o
|
Review
and discuss with management and the external auditor interim financial
statements, including the results of the external auditor’s review of the
quarterly financial statements, before filing the company’s Form 10-Q with
the Commission or other applicable regulatory filings with
regulators.
|
|
o
|
Review
disclosures made to the Committee by the company’s CEO and CFO during
their certification process for the Form 10-K and Forms 10-Q about any
significant deficiencies in the design or operation of internal controls
or material weaknesses therein and any fraud involving management or other
employees who have a significant role in the company’s internal
controls.
|
|
o
|
At
least annually prior to the filing of the audit report with the
Commission(and more frequently if appropriate), review and discuss reports
from the external auditor on(1)all critical accounting policies and
practices to be used, (2) all alternative treatments of financial
information within generally accepted accounting principles that have been
discussed with management, including ramifications of the use of such
alternative disclosures and treatments and the treatment preferred by the
external auditor and (3) other material written communications between the
external auditor and management, such as any management letter or
schedules of unadjusted
differences.
|
|
o
|
Review
with management and the external auditor all matters required to be
communicated to the Committee under generally accepted auditing standards,
including matters required to be discussed by Statement on Auditing
Standards No. 61 relating to conduct of the audit.
|
|
o
|
Discuss
with management the company’s earnings press releases, including the use
of “pro forma” or “adjusted” non-GAAP information, as well as financial
information and earnings guidance provided to analysts and rating
agencies. Such discussion may be done generally (consisting of discussing
the types of information to be disclosed and the types of presentations to
be made). The Committee does not need to discuss each release in
advance.
|
|
o
|
Understand
how management prepares interim financial information and the nature and
extent of internal and external auditor
involvement.
|
|
·
|
Internal
Controls
|
|
o
|
Consider
the effectiveness of the company’s internal control systems, including
information technology security and
control.
|
|
o
|
Understand
the scope of internal audit’s and external auditor’s reviews of internal
control over financial reporting, and obtain reports on significant
findings and recommendations, together with management’s
responses.
|
|
·
|
Internal
Audit
|
|
o
|
Review
with management, the external auditor and the CAE, the charter, plans,
activities, staffing and organizational structure of the internal audit
function, and any recommended changes thereto, as well as staff
qualifications.
|
|
o
|
Review
significant reports to management prepared by internal audit and
management’s responses.
|
|
o
|
Ensure
there are no unjustified restrictions or limitations on the CAE’s scope of
activities or access to information, and review and concur in the
appointment, replacement, or dismissal of the
CAE.
|
|
o
|
On
a regular basis, meet separately with the CAE to discuss any matters that
the Committee or internal audit believes should be discussed
privately.
|
|
o
|
Require
the CAE to report, functionally, to the
Committee.
|
|
·
|
External
Audit
|
|
o
|
Require
the external auditor to report directly to the
Committee.
|
|
o
|
Meet
with the external auditor to discuss the external auditor’s proposed audit
planning, scope, staffing and approach, including coordination of its
effort with internal audit.
|
|
o
|
Obtain
and review a report from the external auditor regarding its quality
control procedures, and material issues raised by the most recent internal
quality control review, or peer review, of the firm or by any inquiry or
investigation by governmental or professional authorities within the
preceding five years respecting one or more of the independent audits
carried out by the firm, and any steps taken to deal with any such issues
and all relationships between the external auditor and the
company.
|
|
o
|
Evaluate,
and present to the board of directors its conclusions, regarding the
qualifications, performance and independence of the external auditor,
including considering whether the auditor’s quality controls are adequate
and permitted non-audit services are compatible with maintaining the
auditor’s independence, taking into account the opinions of management and
the internal auditors.
|
|
o
|
Ensure
the rotation of the audit partners as required by law and consider
whether, in order to assure continuing auditor independence, it is
appropriate to adopt a policy of rotating the external audit firm on a
regular basis.
|
|
o
|
Establish
policies concerning the company’s hiring of employees or former employees
of the external auditor, as required by law and by applicable listing
standards.
|
o
|
On
a regular basis, meet separately with the external auditor to discuss any
matters that the Committee or external auditor believes should be
discussed privately.
|
|
·
|
Compliance
|
|
o
|
Review
the effectiveness of the system for monitoring compliance with laws and
regulations. The results of management’s investigation and follow-up
(including disciplinary action) of any instances of noncompliance should
also be reviewed.
|
|
o
|
Obtain
from the external auditor assurance that Section 10A (b) of the Securities
and Exchange Act of 1934 has not been implicated (regards illegal
acts and appropriate responses by company and external
auditor).
|
|
o
|
Advise
the board of directors with respect to the company’s policies and
procedures regarding compliance with applicable laws and regulations
and with the Directors
and Senior Financial Officers Code of Ethical Conduct and the Code
of Conduct, including review of the process for communicating these
Codes to company personnel and for monitoring
compliance.
|
|
o
|
Establish
procedures for the receipt, retention and treatment of complaints received
by the company regarding accounting, internal accounting controls or
auditing matters and the confidential, anonymous submission by
employees of concerns regarding questionable accounting or auditing
matters.
|
|
o
|
Review
and discuss with management and the external auditor any correspondence
with, or the findings of any examinations by, regulatory agencies,
published reports or auditor observations that raise significant
issues regarding the company’s financial statements or accounting
policies.
|
|
o
|
Obtain
regular updates from management and company counsel regarding compliance
matters and legal matters that may have a significant impact on the
financial statements or the company’s compliance
policies.
|
|
·
|
Reporting
Responsibilities
|
|
o
|
Regularly
report to the board of directors about Committee activities, issues and
related recommendations.
|
|
o
|
Provide
an open avenue of communication between internal audit, the external
auditor and the board of directors.
|
|
o
|
Review
any other reports the company issues that relate to Committee
responsibilities.
|
·
|
Other
Responsibilities
|
|
o
|
Perform
other activities related to this charter as requested by the board of
directors.
|
|
o
|
Institute
and oversee special investigations as
needed.
|
|
o
|
Review
and assess the adequacy of the Committee charter, annually, requesting
board approval for proposed changes, and ensure appropriate
disclosure as may be required by law or
regulation.
|
|
o
|
Annually
review the Committee’s own
performance.
|
|
·
|
Make
recommendations to the Board with respect to the size and composition of
the Board.
|
|
·
|
Make
recommendations to the Board on the minimum qualifications and standards
for director nominees and the selection criteria for Board members and
review the qualifications of potential candidates for the
Board.
|
|
·
|
Make recommendations to the Board
on nominees to be elected at the Annual Meeting of
Stockholders.
|
·
|
Seek
and identify a qualified director nominee, in the event that a director
vacancy occurs, to be recommended to the Board for either appointment by
the Board to serve the remainder of the term of a director position that
is vacant or election at the annual meeting of the
stockholders.
|
|
·
|
Adopt
procedures, as needed, detailing the company’s process for identifying and
evaluating candidates to be nominated as
directors.
|
|
·
|
Duties
with regard to Director
Compensation:
|
|
o
|
Recommend
to the Board any changes to the director’s compensation
package.
|
|
·
|
Duties
with regard to Executive
Compensation:
|
|
o
|
Review
and approve the Company’s stated compensation strategy to ensure that
there is a strong link between the economic interests of management and
shareholders, that management members are rewarded appropriately for
their contributions to company growth and profitability, and that the
executive compensation strategy supports organization objectives and
shareholder interests.
|
|
o
|
Review
and approve the individual elements of total compensation for the CEO.
This includes base salary, incentives, stock awards, benefits and
perquisites. The Committee shall review and approve corporate goals and
objectives relevant to CEO compensation, evaluate the CEO’s performance in
light of those goals and objectives, and set the CEO’s compensation level
based on that evaluation.
|
|
o
|
Review
and approve the individual elements of total compensation for Colony
Bankcorp, Inc. executive management. Review and approve general elements
of total compensation for key management and other
officers.
|
|
o
|
Review
and approve the design, performance measures, and award opportunities for
the Company’s executive compensation
plans.
|
|
o
|
Review
and approve the terms and conditions of stock compensation and the number
of shares reserved for stock grants and
awards.
|
|
o
|
Oversee
the administration and operation of the Cash Incentive Plan, Executive
Stock Grant Plan, 401(k) Plan, and any other executive compensation plans
and arrangements.
|
|
o
|
Communicate
to shareholders the Company’s compensation philosophy, policies, and
practices as required by the Securities and Exchange
Commission.
|
·
|
Duties
with regard to Employee Benefits:
|
|
o
|
Oversee
the administration and operation of the 401(k) Plan, the Cash Incentive
Bonus Plan, the Profit Sharing Compensation Plan, and other designated
employee benefit plans.
|
|
·
|
The
Governance Committee is responsible for taking a leadership role in
shaping the corporate governance of the
Company.
|
|
·
|
The
Governance Committee shall develop and recommend to the Board a set of
corporate governance guidelines, and periodically review and reassess the
adequacy of those guidelines and recommend any proposed changes to the
Board for approval.
|
|
·
|
The
Governance Committee shall address committee structure and operations,
committee reporting to the Board, committee member qualifications and
committee member appointment and
removal.
|
|
·
|
The
Governance Committee shall adopt a process whereby it receives comments
from Directors and reports annually to the Board with an assessment
of the Board’s performance, to be discussed with the full
board.
|
|
·
|
The
Governance Committee shall review and reassess the adequacy of this
Charter annually and recommend any proposed changes to the Board for
approval. The Governance Committee shall annually review its own
performance.
|
Year Ended December 31,
|
||||||||||||||||||||
(Dollars
in Thousands, except per share data)
|
||||||||||||||||||||
2007
|
2006
|
2005
|
2004
|
2003
|
||||||||||||||||
Selected
Balance Sheet Data:
|
||||||||||||||||||||
Total
Assets
|
$ | 1,208,777 | $ | 1,213,504 | $ | 1,108,338 | $ | 997,591 | $ | 868,606 | ||||||||||
Total
Loans, Net of Unearned Interest and Fees
|
944,978 | 941,772 | 858,815 | 778,643 | 654,177 | |||||||||||||||
Total
Deposits
|
1,018,602 | 1,042,446 | 944,365 | 850,329 | 732,318 | |||||||||||||||
Investment
Securities
|
167,191 | 149,307 | 124,326 | 112,593 | 110,408 | |||||||||||||||
Federal
Home Loan Bank Stock
|
5,533 | 5,087 | 5,034 | 4,479 | 3,000 | |||||||||||||||
Stockholders'
Equity
|
83,743 | 76,611 | 68,128 | 61,763 | 55,976 | |||||||||||||||
Selected
Income Statement Data:
|
||||||||||||||||||||
Interest
Income
|
90,159 | 83,280 | 63,634 | 51,930 | 46,418 | |||||||||||||||
Interest
Expense
|
47,701 | 41,392 | 26,480 | 18,383 | 18,414 | |||||||||||||||
Net
Interest Income
|
42,458 | 41,888 | 37,154 | 33,547 | 28,004 | |||||||||||||||
Provision
for Loan Losses
|
5,931 | 3,987 | 3,444 | 3,469 | 4,060 | |||||||||||||||
Other
Income
|
7,817 | 7,350 | 6,152 | 6,424 | 7,128 | |||||||||||||||
Other
Expenses
|
31,579 | 29,882 | 26,076 | 24,271 | 20,864 | |||||||||||||||
Income
Before Tax
|
12,765 | 15,369 | 13,786 | 12,231 | 10,208 | |||||||||||||||
Income
Tax Expense
|
4,218 | 5,217 | 4,809 | 4,162 | 3,392 | |||||||||||||||
Net
Income
|
$ | 8,547 | $ | 10,152 | $ | 8,977 | $ | 8,069 | $ | 6,816 | ||||||||||
Weighted
Average Shares Outstanding (1)
|
7,189 | 7,177 | 7,168 | 7,131 | 7,127 | |||||||||||||||
Shares
Outstanding (1)
|
7,201 | 7,190 | 7,181 | 7,172 | 7,160 | |||||||||||||||
Intangible
Assets
|
$ | 2,815 | $ | 2,851 | $ | 2,932 | $ | 3,047 | $ | 691 | ||||||||||
Dividends
Declared
|
2,629 | 2,337 | 2,058 | 1,808 | 1,555 | |||||||||||||||
Average
Assets
|
1,204,165 | 1,160,718 | 1,034,777 | 938,283 | 816,666 | |||||||||||||||
Average
Stockholders' Equity
|
80,595 | 71,993 | 65,146 | 59,037 | 53,843 | |||||||||||||||
Net
Charge-offs
|
2,407 | 2,760 | 2,694 | 1,973 | 2,908 | |||||||||||||||
Reserve
for Loan Losses
|
15,513 | 11,989 | 10,762 | 10,012 | 8,516 | |||||||||||||||
OREO
|
1,332 | 970 | 2,170 | 1,127 | 2,724 | |||||||||||||||
Nonperforming
Loans
|
15,016 | 8,078 | 8,593 | 8,809 | 7,492 | |||||||||||||||
Nonperforming
Assets
|
16,348 | 9,048 | 10,763 | 9,936 | 10,216 | |||||||||||||||
Average
Earning Assets
|
1,141,652 | 1,097,716 | 979,966 | 887,331 | 774,984 | |||||||||||||||
Noninterest
Bearing Deposits
|
86,112 | 77,336 | 78,778 | 68,169 | 64,044 |
Year
Ended December31,
|
||||||||||||||||||||
(Dollars
in Thousands, except per share data)
|
||||||||||||||||||||
2007
|
2006
|
2005
|
2004
|
2003
|
||||||||||||||||
PER
SHARE DATA:
|
||||||||||||||||||||
Net
Income Diluted (1)
|
$ | 1.19 | $ | 1.41 | $ | 1.25 | $ | 1.13 | $ | 0.95 | ||||||||||
Book
Value (1)
|
11.63 | 10.66 | 9.49 | 8.61 | 7.82 | |||||||||||||||
Tangible
Book Value (1)
|
11.24 | 10.26 | 9.08 | 8.19 | 7.72 | |||||||||||||||
Dividends
(1)
|
0.365 | 0.325 | 0.285 | 0.252 | 0.217 | |||||||||||||||
PROFITABILITY
RATIOS:
|
||||||||||||||||||||
Net
Income to Average Assets
|
0.71 | % | 0.87 | % | 0.87 | % | 0.86 | % | 0.83 | % | ||||||||||
Net
Income to Average Stockholders' Equity
|
10.60 | % | 14.10 | % | 13.78 | % | 13.67 | % | 12.66 | % | ||||||||||
Net
Interest Margin
|
3.75 | % | 3.84 | % | 3.81 | % | 3.81 | % | 3.65 | % | ||||||||||
LOAN
QUALITY RATIOS:
|
||||||||||||||||||||
Net
Charge-offs to Total Loans
|
0.25 | % | 0.29 | % | 0.31 | % | 0.25 | % | 0.44 | % | ||||||||||
Reserve
for Loan Losses to Total Loans and OREO
|
1.64 | % | 1.27 | % | 1.25 | % | 1.28 | % | 1.30 | % | ||||||||||
Nonperforming
Assets to Total Loans and OREO
|
1.73 | % | 0.96 | % | 1.25 | % | 1.27 | % | 1.56 | % | ||||||||||
Reserve
for Loan Losses to Nonperforming Loans
|
103.31 | % | 148.42 | % | 125.24 | % | 113.66 | % | 113.67 | % | ||||||||||
Reserve
for Loan Losses to Total Nonperforming Assets
|
94.89 | % | 132.50 | % | 99.99 | % | 100.76 | % | 83.36 | % | ||||||||||
LIQUIDITY
RATIOS:
|
||||||||||||||||||||
Loans
to Total Deposits
|
92.77 | % | 90.34 | % | 90.94 | % | 91.57 | % | 89.33 | % | ||||||||||
Loans
to Average Earning Assets
|
82.77 | % | 85.79 | % | 87.64 | % | 87.75 | % | 84.41 | % | ||||||||||
Noninterest-Bearing
Deposits to Total Deposits
|
8.45 | % | 7.42 | % | 8.34 | % | 8.02 | % | 8.75 | % | ||||||||||
CAPITAL
ADEQUACY RATIOS:
|
||||||||||||||||||||
Common
Stockholders' Equity to Total Assets
|
6.93 | % | 6.31 | % | 6.15 | % | 6.19 | % | 6.45 | % | ||||||||||
Total
Stockholder's Equity to Total Assets
|
6.93 | % | 6.31 | % | 6.15 | % | 6.19 | % | 6.45 | % | ||||||||||
Dividend
Payout Ratio
|
30.67 | % | 23.05 | % | 22.80 | % | 22.30 | % | 22.84 | % |
Three
Months Ended
|
||||||||||||||||
Dec.
31
|
Sept
30
|
June
30
|
Mar.
31
|
|||||||||||||
2007
|
($
in thousands, except per share data)
|
|||||||||||||||
Interest
Income
|
$ | 22,336 | $ | 22,931 | $ | 22,636 | $ | 22,257 | ||||||||
Interest
Expense
|
11,946 | 12,138 | 11,811 | 11,806 | ||||||||||||
Net
Interest Income
|
10,390 | 10,793 | 10,825 | 10,451 | ||||||||||||
Provision
for Loan Losses
|
3,253 | 850 | 914 | 914 | ||||||||||||
Securities
Gains (Losses)
|
-- | (2 | ) | 2 | 184 | |||||||||||
Noninterest
Income
|
1,805 | 1,848 | 2,054 | 1,926 | ||||||||||||
Noninterest
Expense
|
7,950 | 7,756 | 7,965 | 7,909 | ||||||||||||
Income
Before Income Taxes
|
992 | 4,033 | 4,002 | 3,738 | ||||||||||||
Provision
for Income Taxes
|
240 | 1,414 | 1,300 | 1,264 | ||||||||||||
Net
Income
|
$ | 752 | $ | 2,619 | $ | 2,702 | $ | 2,474 | ||||||||
Net
Income per Common Share
|
||||||||||||||||
Basic
|
$ | 0.11 | $ | 0.36 | $ | 0.38 | $ | 0.34 | ||||||||
Diluted
|
0.11 | 0.36 | 0.38 | 0.34 |
Three
Months Ended
|
||||||||||||||||
Dec.
31
|
Sept.
30
|
June
30
|
Mar.
31
|
|||||||||||||
2006
|
($
in thousands, except for per share data)
|
|||||||||||||||
Interest
Income
|
$ | 22,351 | $ | 21,748 | $ | 20,581 | $ | 18,600 | ||||||||
Interest
Expense
|
11,870 | 10,954 | 9,901 | 8,667 | ||||||||||||
Net
Interest Income
|
10,481 | 10,794 | 10,680 | 9,933 | ||||||||||||
Provision
for Loan Losses
|
997 | 1,021 | 1,047 | 922 | ||||||||||||
Securities
Gains (Losses)
|
-- | -- | -- | -- | ||||||||||||
Noninterest
Income
|
1,826 | 1,898 | 2,018 | 1,608 | ||||||||||||
Noninterest
Expense
|
7,516 | 7,680 | 7,599 | 7,087 | ||||||||||||
Income
Before Income Taxes
|
3,794 | 3,991 | 4,052 | 3,532 | ||||||||||||
Provision
for Income Taxes
|
1,183 | 1,369 | 1,442 | 1,223 | ||||||||||||
Net
Income
|
$ | 2,611 | $ | 2,622 | $ | 2,610 | $ | 2,309 | ||||||||
Net
Income per Common Share
|
||||||||||||||||
Basic
|
$ | 0.36 | $ | 0.36 | $ | 0.36 | $ | 0.32 | ||||||||
Diluted
|
0.36 | 0.36 | 0.36 | 0.32 |
Assets
and Liabilities Repricing Within
|
||||||||||||||||||||||||
($
in thousands)
|
3
Months or Less
|
4
to 12 Months
|
1
Year
|
1
to5 Years
|
Over
5 Years
|
Total
|
||||||||||||||||||
EARNING
ASSETS:
|
||||||||||||||||||||||||
Interest-bearing
Deposits
|
$ | 1,467 | $ | - | $ | 1,467 | $ | - | $ | - | $ | 1,467 | ||||||||||||
Federal
Funds Sold
|
21,737 | -- | 21,737 | -- | -- | 21,737 | ||||||||||||||||||
Investment
Securities
|
18,263 | 16,893 | 35,156 | 98,545 | 33,490 | 167,191 | ||||||||||||||||||
Loans,
Net of Unearned Income
|
438,561 | 183,113 | 621,674 | 311,774 | 11,530 | 944,978 | ||||||||||||||||||
Other
Interest-Earning Assets
|
5,533 | -- | 5,533 | -- | -- | 5,533 | ||||||||||||||||||
Total
Interest-Earning Assets
|
485,561 | 200,006 | 685,567 | 410,319 | 45,020 | 1,140,906 | ||||||||||||||||||
INTEREST-BEARINGLIABILITIES:
|
||||||||||||||||||||||||
Interest-Bearing
Demand Deposits (1)
|
190,304 | -- | 190,304 | -- | -- | 190,304 | ||||||||||||||||||
Savings
(1)
|
31,588 | -- | 31,588 | -- | -- | 31,588 | ||||||||||||||||||
Time
Deposits
|
172,680 | 460,258 | 632,938 | 77,604 | 56 | 710,598 | ||||||||||||||||||
Short-term
Borrowings (2)
|
6,100 | 6,500 | 12,600 | 42,000 | 19,000 | 73,600 | ||||||||||||||||||
Subordinated
Debentures
|
24,229 | -- | 24,229 | -- | -- | 24,229 | ||||||||||||||||||
Federal
Funds Purchased
|
1,346 | -- | 1,346 | -- | -- | 1,346 | ||||||||||||||||||
|
||||||||||||||||||||||||
Total
Interest-Bearing Liabilities
|
426,247 | 466,758 | 893,005 | 119,604 | 19,056 | 1,031,665 | ||||||||||||||||||
Interest
Rate-Sensitivity Gap
|
59,314 | (266,752 | ) | (207,438 | ) | 290,715 | 25,964 | 109,241 | ||||||||||||||||
|
||||||||||||||||||||||||
Cumulative
Interest Rate-Sensitivity Gap
|
$ | 59,314 | $ | (207,438 | ) | $ | (207,438 | ) | $ | 83,277 | $ | 109,241 | ||||||||||||
Interest
Rate-Sensitivity Gap as a Percentage of Interest-Earning
Assets
|
5.20 | % | (23.38 | )% | (18.18 | )% | 25.48 | % | 2.28 | % | ||||||||||||||
|
||||||||||||||||||||||||
Cumulative
Interest Rate-Sensitivity as as a Percentage of Interest-Earning
Assets
|
5.20 | % | (18.18 | )% | (18.18 | )% | 7.30 | % | 9.57 | % |
o
|
FOR
all nominees listed below (except as marked to the contrary
below).
|
o
|
WITHHOLD
AUTHORITY to vote for all nominees listed
below.
|
Terry
L. Coleman
|
Charles
E. Myler
|
||
L.
Morris Downing, Jr.
|
W.
B. Roberts, Jr.
|
||
Edward
J. Harrell
|
Al
D. Ross
|
||
Terry
L. Hester
|
Jonathan
W.R. Ross
|
||
Mark
H. Massee
|
B.
Gene Waldron
|
||
James
D. Minix
|
INDIVIDUALS:
|
ENTITIES:
|
|
(Please
Print)
|
||
Name
(Please Print)
|
||
By:
|
||
Signature
|
Signature
|
|
Name
of Joint Tenant or Tenant-In-Common, if any (Please Print)
|
Position
|
|
Signature
of Joint Tenant or
|
||
Tenant-In-Common,
if any
|